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Knowledge Base
Table of Contents
Navigating Freshdesk
7
Table of Contents - Quick Links
Common Acronyms
COVID-19 Coronavirus Updates
How does a district stay informed of Aeries Updates/Revisions or Known Issues?
How is an article in Freshdesk printed?
See all 7 articles
Aeries Client Updates
1
Updating multiple databases across servers, error message: Could Not Attach - Bypassed!
Aeries Client Version (SQL)
12
Overview of Aeries Client Version (SQL) Folder Articles
Aeries Client Version (SQL) - AdminCS
Aeries Client Version (SQL) - Aeries CS Installation and Implementation
Aeries Client Version (SQL) - Client Server General Info
Aeries Client Version (SQL) - CS Administration and Management Studio
See all 12 articles
Testing KEQC
0
COVID
COVID-19 Information
4
Hybrid Procedures to Consider for 2020-2021 School Year
SB 98 Key Items
COVID-19 and Attendance for the 19-20 School Year
Texas - Managing Hybrid Attendance and Scheduling for 2020-2021
Aeries Conferences
Spring 2020 AeriesCon
98
Preview Sessions
Session 150 - Introduction to the Teacher, Student and Parent Portals
Session 160 - Gradebook for Elementary Schools
Session 165 - Gradebook for Secondary Schools
Session 166 - Advanced Gradebook Concepts
See all 98 articles
CETPA 2018
1
Maximize Your DBA & Sys Admin Skills with Aeries Experts
CETPA 2019
1
Aeries Data Validation System
Regional Workshops
2
EOY Regional Workshops
Student Success Tools Workshop
Implementation Webinars
10
Aeries Basic Overview Webinar
Daily Attendance Webinar
Period Attendance Webinar
Elementary Enrollment and Classes Webinar
Elementary with Master Schedule Enrollment and Classes Webinar
See all 10 articles
Aeries Video Library
504 Plans Videos
2
504 Plans Overview and Setup Video
504 Plans Creating a Plan Video
Academic Plan Videos
6
Academic Plan - Overview Video
Academic Plan - Setup Video
Building an Academic Plan Video
Configuration of Academic Plans in the Student Portal Video
Academic Plans in the Student Portal Video
See all 6 articles
Aeries Analytics Videos
27
Aeries Analytics Video - Overview of Navigation
Aeries Analytics Video - Overview of the Dashboard Process
Aeries Analytics Video - New Features and Functions
Aeries Analytics Video - Creating and Editing a Label Layout
Aeries Analytics Video - Overview of an Item Definition
See all 27 articles
Aeries Backup Procedures Videos
4
Backups Part 1 - SQL Backup Concepts Video
Backups Part 2 - Backup Types Video
Backups Part 3 - Practical SQL Backup/Restore & Log Truncation Video
Backups Part 4 - Maintenance Plans Video
Aeries Online Enrollment Videos
1
Online Enrollment Video
Aeries Overview Videos
12
Introduction to Aeries Web Video
Logging into Aeries Web Video
Overview of the Home Page Video
Adding and Editing Tasks, Calendar, and Resource Center Video
Teacher Portal Navigation Video
See all 12 articles
Aeries Teacher Portal Videos
4
Attendance By Photo Seating Charts (Elementary) Video
Attendance by Photo Submitting Attendance (Elementary) Video
Attendance by Photo Seating Charts (Secondary) Video
Attendance by Photo Submitting Attendance (Secondary) Video
Attendance Videos
10
Attendance Tasks Overview Video
Creating a Calendar Video
Multi Track Calendar Video
Terms Setup Video
Bell Schedule Setup Video
See all 10 articles
Attendance Works Videos
4
Attendance Works - Overview of Chronic Attendance Video
Attendance Works - Creating the Extracts Video
Attendance Works - Populating the Templates Video
Attendance Works - Using Chronic Attendance Data Video
CAASPP Videos
1
CAASPP Paperless Reports Video
CALPADS Videos
9
CALPADS Extract Configurations Video
CALPADS Fall 1 Reporting Video
CALPADS Fall 2 Reporting Video
CALPADS EOY Overview Video
CALPADS EOY 2 Reporting Video
See all 9 articles
Custom Reports Videos
5
Custom Reports - Introduction and Printing Existing Custom Reports Video
Custom Reports - Creating & Editing Custom Reports Video
Custom Report Types Video
Custom Report Color Layouts Video
Importing Custom Reports from Aeries Client Video
Discipline Videos
7
Discipline - Overview Video
Discipline (DIS) Video
Discipline - Assertive Discipline (ADS) Video
Discipline - Discipline Letters Video
Discipline - Victims and Witnesses Video
See all 7 articles
District Assets
1
District Assets - Scanning in Items Videos
Elementary Teacher Assignments Videos
3
Elementary Mid-Year Teacher Assignments
Elementary Assign Students to Next Year Teacher Video
Elementary Assign Students to Teachers Prior to Start of New School Year Video
Extended Student Fields for Query Videos
2
Using Extended Student Fields Video
Extended Student Fields Configuration Page Video
Gradebook Videos
30
Gradebook and Google Classroom Video
Gradebook Video - Dashboard and Navigation
Gradebook Video - Mass Add Gradebooks
Gradebook Video - Add Gradebook
Gradebook Video - Copy Gradebook
See all 30 articles
Import Data Videos
3
Import Data Into Aeries Overview Video
Import Data Into Aeries Sample CSV File Video
Import Data Into to Aeries Sample XLSX File Video
Importing Test Results Videos
3
Import Test Results Overview Video
CAASPP Import Test Results Video
ELPAC Import Test Results Video
Interventions Videos
5
Interventions - Overview and Setup Video
Interventions - Pre-Referral Interventions Video
Interventions - Referral to Interventions Video
Interventions - Interventions Form Video
Interventions - Reports and Dashboard Video
Mass Add Student Related Data Videos
3
Mass Add Student Related Data Video - Example 1
Mass Add Student Related Data Video - Example 2
Mass Add Student Related Data Video - Example 3
New Classes Videos
3
New Classes - Overview Video
New Classes - Changing a Schedule Video
New Classes - Adding Classes Video
New School Year Setup Videos
1
New School Year Setup Video
New Year Rollover Videos
5
New Year Rollover - Preparing for Rollover Video
New Year Rollover - Reviewing Security Video
New Year Rollover - Data Review and Preparation Video
New Year Rollover - Beginning the Rollover Video
New Year Rollover - Finishing the Rollover and Reviewing Data Video
Parent Data Confirmation Videos
14
Parent Data Confirmation - Overview Video
Parent Data Confirmation - Security Video
Parent Data Confirmation Configuration - General Setup Video
Parent Data Confirmation Configuration - Family Information Video
Parent Data Confirmation Configuration - Medical Video
See all 14 articles
Physical Fitness Testing
4
Physical Fitness Testing - Overview Video
Physical Fitness Testing - Setup Video
Physical Fitness Testing - Entering Scores Video
Physical Fitness Testing - Creating Fitness Files Video
Portal Usage Log Video
1
Portal Usage Log Video
Query Videos
9
Query Overview Video
Query Fields and Functions Video
Query Sorting Video
Query Multiple Sorting Video
Query Simple Conditions Video
See all 9 articles
Report Tags Video
1
Report Tags Video
Scheduling Videos
31
Alternative Education Scheduling - Overview and Configurations Video
Alternative Education Scheduling - Building Master Schedule Sections Video
Alternative Education Scheduling - Student Scheduling Video
SMS Board - Overview and Settings Video
SMS Board - Managing Sections Video
See all 31 articles
Staff Management Videos
3
New Staff Page - Overview Video
New Staff Page - Adding Teachers Video
New Staff Page - Adding Non-Teaching Staff Video
Standards Based Grade Reporting Videos
9
Standards Based Grade Reporting - Overview Video
Standards Based Grade Reporting - Security and Portal Options Video
Standards Based Grade Reporting - General Options Video
Standards Based Grade Reporting - Additional Options Video
Standards Based Grade Reporting - Standards Setup Video
See all 9 articles
Student Documents Video
1
Student Documents Video
Student Groups Videos
3
Student Groups - Overview & Methods of Use Video
Student Groups - Creating Student Groups & Adding Students Video
Student Groups - Creating Student Groups for Teacher Use Video
Substitute Teacher Accounts Videos
1
Creating Substitute Teacher Portal Accounts Video
Summer School Videos
2
Summer School - Configuration & Setup Video
Summer School - Course Request Entry Video
System Administration Videos
4
Define Required Fields Video
Define Custom Captions Video
Code Table Management Video
Default Code Table Management Video
Transcripts & Course Management Videos
7
Mass Update Graduation Status Overview Video
Mass Update Grad Status - Configuration and Student Updates Video
Graduation Requirments Configuration Video
Course Table - Overview Video
Course Table - General Tab Video
See all 7 articles
Illuminate Intergrations Videos
2
Illuminate DnA Assessment to Aeries Gradebook with Multiple Standards Reporting Video
Illuminate DnA Assessment to Aeries Gradebook with an Overall Grade Reporting Video
Fundamentals of Aeries
Navigating Aeries
13
Account Settings
Logging in to Aeries
Navigation and Favorites
Switching Databases and Years
Searching for Students
See all 13 articles
Report Directory for Aeries
Attendance Reports
1
Attendance Reports Listing
District Assets Reports
1
District Assets Reports Listing
Grades Reports
1
Grade Reporting Listing
Scheduling Reports
1
Scheduling Reports Listing
Student Data Reports
1
Student Data Reports Listing
Supplemental Attendance Reports
1
Supplemental Attendance Reports Listing
Testing and Assessment Reports
1
Testing and Assessment Reports Listing
Other Reports
1
Other Reports Listing
State and Federal Resources
1
State and Federal Resources Listing
Student Data Management
Student Data Management FAQs
8
Student Data Management Queries
What should be entered if the Race and/or Ethnicity for a student is "intentionally left blank or missing"?
Helpful Reports and Resource Links
How does a district report graduating and matriculating students in Aeries?
Creating a file for Easy MAA (EasyMAA.org) Medi-Cal Administrative Activities
See all 8 articles
Student Data Management
19
School Startup Task Chart
School Start Up
Verify School Options
Enrollment Process
Student Withdrawals
See all 19 articles
Records Management
7
Records Transfer Overview
Records Transfer Configuration
Records Request Manager (Formerly Records Request Log)
Records Transfer - Make a Request
Manage Incoming Records Transfer Requests
See all 7 articles
Mass Add Student Related Data
4
Mass Add Student Related Data Overview
Mass Add Student Related Data - Creating and Saving Layouts
Mass Add Student Related Data - Student Selection
Mass Add Student Related Data - Mass Add Records
Student Legal Name and Gender Information
6
Student Legal Information - Overview
Student Legal Information - Security
Student Legal Information - Student Demographic Page
Student Legal Information - CALPADS Extracts
Student Legal Information - Reports
See all 6 articles
Sibling Management (Family Keys)
3
Siblings Overview
Sibling Lookup
Mass Assign Family Keys
Student Addresses and Validation
5
Student Address Changes and Address History
Street Address Verification Overview
Populating the Street Table
Street Address Error Listing
Street Address Management
Contacts
1
Contacts
Staff and Teacher Data
4
Staff Data
Staff Data (Old)
Incrementing Staff Years Fields (Total Years of Edu Service and Total Years in This District)
Teacher Data
Student Data Management Reports
10
Student Data Reports: Student Withdrawal, Student Data, Emergency Card, Student Envelope and Student Summons Call Slip
Student Data Printout Report
Student Emergency Card Report
Student Summons Call Slip Report
Avery 5160 Labels
See all 10 articles
Copy Data from Summer School
0
Combine Student Records
1
Combine Student Records
Import Data to Aeries
1
Import Data into Aeries
Student Programs
2
Gifted and Talented Education (GATE) Program
Free and Reduced Meals
CALPADS
CALPADS FAQs
50
CALPADS Queries
Common Acronyms
CALPADS Submissions Chart Guide
What Language Fluency Code Should Be Used For Preschool Students?
What is reconciliation? Which reconciliation approach should I use?
See all 50 articles
CALPADS Common Errors
85
CERT005 - Student Course Section for SSID Not Enrolled on Census Day
CERT041 - All Intra-LEA CCEs Must Be Resolved Before Certifying
CERT047 - Teaching Staff Assignment Missing
CERT048 - Missing Non-Classroom Based Assignment or Course Section Record
CERT077 - No Student Course Section Data for a Primarily Enrolled Student (SCSE)
See all 85 articles
CALPADS in Aeries Basics - Field Mapping by Page
28
CALPADS in Aeries Basics - Overview
CALPADS Cross Reference by Aeries Page
CALPADS Cross Reference by Extract
CALPADS in Aeries Basics - 504 Plans
CALPADS in Aeries Basics - Activities and Awards
See all 28 articles
CALPADS Annual Maintenance
3
CALPADS Annual Maintenance - Start of the School Year
CALPADS Annual Maintenance - Ongoing
CALPADS Annual Maintenance - Closing Out the School Year
CALPADS Extracts
18
CALPADS Extracts - Overview
CALPADS Extracts - Security
CALPADS Extracts - Schools Tab
CALPADS Extracts - Code Translations Tab
CALPADS Extracts - Other Options Tab
See all 18 articles
CALPADS Reports
3
Student Counts (Census Day) Report
CALPADS Programs Reference by Student Report
CALPADS in Aeries Basics - Student Data Audit Report
CALPADS SELA Import Process
5
CALPADS SELA Import - Overview
CALPADS SELA Import - Request Files and Import Files Into Aeries
CALPADS SELA Import - SELA Extract
CALPADS SELA Import - Import New SSIDs
CALPADS SELA Import - SELA Conflict Report
CALPADS by CSIS
1
CALPADS by CSIS presentation at Aeries Spring Conference
CALPADS Fall 1 Reporting
1
Fall 1 Queries and Reports
CALPADS Fall 2 Reporting
4
CALPADS Fall 2 Reporting - Data Population
CALPADS Fall 2 Reporting - Uploads to CALPADS
Fall 2 Queries
Course Attribute Queries for 2019/2020 Transition
CALPADS EOY Reporting
14
EOY 1 Course and Staff Files - CRSC , SCSC and SDEM
EOY 1 Career Technical Education File - SCTE
EOY1 Course and Career Pathway Queries
EOY 2 Program Queries and Reports
EOY 3 Discipline Files - SINC, SIRS, SOFF
See all 14 articles
CALPADS Presentations and Meeting Agendas
1
Aeries-CALPADS So-Cal User Group Meeting 3/13/2020
Attendance
Attendance FAQs
14
Attendance Queries
Attendance Options Chart
School Startup - What tasks need to be performed at the beginning of the school year?
What procedures should be performed to monitor attendance each day at the school level?
What procedures should be performed to reconcile monthly attendance at the school level?
See all 14 articles
Attendance Setup
29
School Options Setup
Create a Calendar
Eliminate a Week from the Calendar
Multi-Track Calendar Setup
Locking Monthly Attendance Calendar
See all 29 articles
Attendance Accounting
22
Initialize Attendance
Student Data Management
Attendance Management
Update Student Attendance
Classroom Attendance Overview
See all 22 articles
Attendance Reports
24
Absence Code Report
Attendance Notes Print Attendance Notes
Class Roster Report
Attendance Submission Log Details
Attendance Submission Log Reports
See all 24 articles
Attendance Letters to Parents
7
Attendance Letters Overview
Attendance Letters - Security Permissions
Attendance Letters - Creating New Attendance Letters to Parents
Attendance Letters - Selecting Absence Codes to Count Towards Receipt of the Letter
Attendance Letters - Printing Attendance Letters to Parents
See all 7 articles
Supplemental Attendance
19
Supplemental Attendance Overview
Supplemental Attendance Checklist
Supplemental Attendance Tables
Supplemental Attendance Security
Supplemental Attendance Codes
See all 19 articles
Attendance History
6
Attendance History Overview
Attendance History Fields
Attendance History Configuration
Attendance History Tables and Security
Attendance History Absence Codes
See all 6 articles
Independent Study
7
Independent Study Overview
Independent Study Absence and Code Configurations
Independent Study Master Schedule Configuration
Independent Study Program Add and Update Student's Attendance
Independent Study Attendance Reports
See all 7 articles
Texas Attendance Accounting
2
Texas Student Attendance Detail and Summary Reports
TX Attendance Reporting Periods
Alternative School Attendance
1
Alternative School Configuration
Electronic Attendance Setup Procedures
6
Electronic Attendance Overview
Electronic Attendance Portal Options
Electronic Attendance Configure Password Requirements
Electronic Attendance Reports
Electronic Attendance Accountability Worksheet
See all 6 articles
Attendance Works
2
Attendance Works Overview
Attendance Works Processing the Extracts
Import Attendance Data into Aeries
2
Import Attendance Data into Aeries Client
Import Attendance Data - Aeries Web
District Attendance Letters
5
District Attendance Letters - Overview
District Attendance Letters - Security and District Setting
District Attendance Letters - Attendance Letter Editor
District Attendance Letters - Letter Options
District Attendance Letters - Generate and Send Letters
Multi-School Attendance
2
Teacher Multi-School Attendance
Teacher Multi-School Attendance Roster
Scheduling
Scheduling FAQs
10
Scheduling Queries
Elementary Classroom Scheduling: How are students assigned to teachers for next year?
How is a course request applied to specific students in a section?
When scheduling students into a full class, how do we overload or override the class maximum?
Inconsistent Periods/Semesters
See all 10 articles
Courses
4
Courses - General Information
Courses - Security
UC/CSU Course Validation
State Course Code Transition
Master Schedule
4
Master Schedule Overview
Add, Change, Copy or Delete a Section in the Master Schedule
Move, Copy or Drop Students from a Section in the Master Schedule
Master Schedule Board
Class Schedule Maintenance
10
Quick Start Guide to the Classes Page
Class Schedule Maintenance: Features of the Classes Page Used During the School Year
Class Schedule Maintenance: Student Schedule Changes
Class Schedule Maintenance: Impact to Course Attendance (CAR)
Class Schedule Maintenance: Impact to Portal
See all 10 articles
Course Attendance (CAR)
1
Scheduling - Course Attendance (CAR)
Elementary with Master Schedule
1
Elementary with Master Schedule Scheduling
Individualized Academic Plan
4
Academic Plan
Graduation/College Readiness Dashboard
College Entrance Requirements & High School Graduation Table Fields
Update Academic Plan Course Options
Alternative Education Scheduling
6
Alt Ed General Information
Alt Ed Course/Section Set-Up
Student Scheduling in Alt Ed
Quick Start Guide for Alt Ed Scheduling
Grades/Transcripts in Alt Ed
See all 6 articles
Student Scheduling for Next Year
15
Student Scheduling Overview
Scheduling Dashboard
Scheduling Setup
Update Course Request Options
Student Course Requests
See all 15 articles
Complex Schedules
9
Complex Schedules - Teams, Houses, Academies, Etc.
Complex Schedules - Team / Course Group and Team Number Fields
Complex Schedules - A/B Day Schedules
Complex Schedules - Odd/Even Day Schedules
Complex Schedules - Rotating Period Schedules
See all 9 articles
Mid Year Scheduling
2
Mid Year Scheduling Setup and Finalization
Create Sections for Next Term
Scheduling Reports
8
State Course Codes Report
Add/Drop Listing Report
Scheduling Process Reports
Master Schedule Reports
Staff Schedules Report
See all 8 articles
Summer School Process
18
Summer School - Overview
Summer School Process Flow Chart
Summer School - Add Summer Schools to School Options
Summer School Security and Codes
Summer School Terms
See all 18 articles
Traditional Summer School
0
Flex Scheduling
18
Flex Scheduling - Overview
Flex Scheduling - Security
Flex Scheduling - School Options Setup
Flex Scheduling - Class Calendars
Flex Scheduling - Flex Periods
See all 18 articles
Grade Reporting
Grade Reporting FAQs
5
Grade Reporting Queries
Quick Start Guide for Grade Reporting
Cannot see standards based report card template after creating one
Can standards that are no longer used in report cards be deleted?
How to open the Grading Window for just one teacher?
Grade Reporting
28
Grade Reporting Overview and Setup
Grade Reporting Security
Grade Reporting - Supporting Tables
Grade Reporting Options
Grade Reporting Update Valid Marks
See all 28 articles
Grading Periods
1
Grading Periods
Standards Based Grade Reporting
23
Standards Based Grade Reporting Overview
Standards Based Grade Tables and Security
Standards Based Options - General Options
Standards Based Options - Language Options
Standards Based Options - Terms
See all 23 articles
Standards Based Progress Dashboard
4
Standards Based Progress Dashboard Overview
Accessing the Standards Based Progress Dashboard
Standards Based Progress Dashboard Display Requirements
Navigating the Standards Based Progress Dashboard
Secondary Standards Based Grade Reporting
7
Secondary Standards Based Grade Reporting Overview
Security for Secondary Standards Based Grades
Setting up Standards for Secondary Standards Based Grade
Options for Secondary Standards Based Grades
Secondary Standards Based Grade Reporting - Teacher Portal
See all 7 articles
Algebra I Requirements
1
Algebra I Requirements
CCGI Extract
1
Aeries Client Version (SQL) - CCGI Extract
GPA's, Credits, Class Rank and GPA Calculations
3
GPA's, Credits and Class Rank Overview and Fields
GPA Calculation
Grade Reporting GPA History (GRG)
Import Grades
1
Import Grades
Load State Learning Standards
3
Load State Learning Standards Overview
Load State Learning Standards Tables and Security
Using the Load State Learning Standards Page
Mass Update Graduation Status
5
Mass Update Graduation Status - Preparation and Overview
Mass Update Graduation Status - School Selection
Mass Update Graduation Status - Setup and Load Students
Mass Update Graduation Status - Review Summary
Mass Update Graduation Status - Review Students
Transcripts and Course History
16
Overview of Transcript and Course History
Adding/Editing a Student's Transcript
Mass Add Records
Creating Transcripts for Transfer Students
Course History Institutions
See all 16 articles
Gradebook
Gradebook FAQs
4
Gradebook Queries
Term dates in Aeries Gradebooks are not correct
How does the Gradebook Student Sort options work?
Can a gradebook be recovered if a teacher deleted the gradebook and didn't have a backup?
Gradebook Documentation
30
Gradebook Overview
Gradebook Dashboards
Add and Mass Add Gradebooks
Copy Gradebook
Edit Gradebook
See all 30 articles
Gradebook Quick Start Guide
6
Gradebook Quick Start Guide Teacher Resources
Gradebook Quick Start Guide Overview
Gradebook Quick Start Guide Building Gradebooks
Gradebook Quick Start Guide Assignments
Gradebook Quick Start Guide Reports
See all 6 articles
Gradebook Reports
13
Accessing Gradebook Reports
Gradebook Assignments by Student Report
Gradebook Missing Assignments Report
Gradebook Missing Assignments by Class Report
Gradebook Roster Report
See all 13 articles
Gradebook Admin Functions
7
Gradebook Teacher Emulation
Transfer Sections / Gradebooks
Admin Gradebook Backups
Admin Mass Copy Gradebooks
Read Only Gradebook
See all 7 articles
Discipline
Discipline FAQs
3
Discipline Queries
How should a partial day suspension be entered in Aeries?
If a student is suspended during the last week of school, how many days can be reported for the suspension?
Assertive Discipline
9
Student Discipline
Assertive Discipline and Suspension Letter Setup
Data Entry on Assertive Discipline Form
Assertive Discipline Reports
Discipline Dashboard
See all 9 articles
Discipline
3
Discipline - Overview
Advanced Discipline
Discipline - Teacher Emails
Student Success
CCI - College/Career Indicator Student Summary
3
CCI - College/Career Indicator Student Summary - Overview
CCI Indicator Summary - Security and Configurations
CCI Indicator Summary - Power Point
Service Learning
7
Service Learning Overview
Service Learning Security
Service Learning Setup and Requirements
Service Learning Organizations and Approval
Service Learning Recording Hours for Students
See all 7 articles
Language Assessment
11
Language Assessment
Language Assessment Data Form
Language Assessment Report
State Test, Test History and Other Tests
Language Assessment Data - Waivers
See all 11 articles
Intervention Management
19
Intervention Management Overview
Intervention Management Initial Setup
Intervention Management Referral Notification Email Setup
Pre-Referral Intervention
Referrals to Intervention
See all 19 articles
Counseling
3
Counseling and Visitations
Retentions and Special Promotions
Behavioral Emergency
Extracurricular Activities
6
Extracurricular Activities Overview
Extracurricular Activities Security
Extracurricular Activities Tabs: Eligibility (ECA), GPA History (GRG), Activities (ACT) and Probations (ECP)
Loading Extracurricular Activities Data
Extracurricular Activities Reports
See all 6 articles
Internship Management
4
Internship Management Overview
Setting up Internships
Managing Employers for Internships
Employer Nightly Process Configuration
Work Permits
5
Work Permits - General Information and Setup
Work Permits - Add Employer Information
Work Permits - Work Permit Form and Defaults
Work Permits - Print Reports
Work Permits - Visits
Early Childhood Development
5
Early Childhood Development - Overview
Early Childhood Development - Setup
Early Childhood Development - Student Form
Early Childhood Development - EESD-9600 Application
Early Childhood Development - CDD-801A Extract
Adult Education
1
Adult Education - Overview
Add-on Graduation Requirements / Endorsements
3
Add-on Graduation Requirements/Endorsements Overview
Add-on Graduation Requirements/Endorsements Setup
Add-on Graduation Requirements/Endorsements Calculation
UC Davis Survey
1
UC Davis Parent/Guardian College Readiness Survey - Overview
UIL Eligibility
1
UIL Eligibility
Career Pathways
Career Pathways FAQs
16
Career Pathways Queries
What are some of the first steps to take before using the Career Pathways Management page?
What is a High Quality CTE Course?
What if a district offers a CTE course that is not taught by a CTE teacher or properly credentialed teacher?
What is a Career Pathway?
See all 16 articles
Career Pathways Documentation
10
Career Pathways Overview
Career Pathways District Rule
Career Pathways Security and Tables
Career Pathways Management
Using the Career Pathways Management Page
See all 10 articles
Medical and Health
Medical and Health FAQs
2
Medical and Health Queries
Why isn't the 2nd MMR date field "red" when the date is missing?
Medical Data
17
Medical Data Overview
Medical Log
Daily Medical Log
Medical History
Medical Notes
See all 17 articles
Special Education and Related
Special Education and Related FAQs
4
Special Education and Related Queries
What's the best way to document students considered for 504 Accommodation Plans?
How should a re-evaluation be documented on the 504 page (FOF)?
How is a District School that can be used for monitoring assessments created in Aeries?
Special Education
7
Special Education Overview
Special Education Tables
CALPADS Special Education Tables and Fields
CASEMIS Tables and Fields (pre 2018 version)
Special Education Codes - usysGCOD Table
See all 7 articles
504 Plans
3
Setting up 504 Plans in Aeries
Default code values for 504 Plans
Entering and Updating 504 Plans
Aeries Query
Query FAQs
1
Sample Queries/Query Banks
Query
15
Query Overview
Security for Query
Table Structure
Aeries Table Relations
Database Definitions
See all 15 articles
Query Reports
5
Database Table Information Report
Query Report
Query Letter Report
Query Label Report
Query Envelope Report
Aeries Tables and Fields
Aeries Tables and Fields
74
Aeries Table Names and Descriptions
504 Plans Tables and Fields
Absence Code Tables and Fields
Activities and Awards Tables and Fields
Assertive Discipline Tables and Fields
See all 74 articles
Aeries Online Enrollment
Online Enrollment FAQs
1
Why is the import process populating the second race field and leaving the first race field blank?
Aeries Online Enrollment Setup
4
Aeries Online Enrollment Admin Settings
Aeries Online Enrollment Database Structure
SQL permissions required for Aeries Online Enrollment Application
Troubleshooting Online Enrollment Errors
Using Aeries Online Enrollment
4
Aeries Online Enrollment Parent Process
Aeries Online Enrollment Importing Students
Student was previously enrolled message when importing from Aeries Online Enrollment
Home Language Survey in Aeries Online Enrollment
Parent and Student Portals
Parent and Student Portals FAQs
3
Parent and Student Portal Queries
How can districts utilize the Income Survey available in Parent Data Confirmation?
Hiding Gradebook, Class and Teacher Information Before the First Day of School
Introduction to the Teacher, Student and Parent Portals
8
Introduction
Portal Options
Parent Portal
Intro to the Teacher Portal
Teacher Attendance
See all 8 articles
Portal Options
10
Portal Options
Portal Options - Translations
Portal Options - Attendance
Portal Options - Contacts
Portal Options - Grades
See all 10 articles
Parent and Student Account Management
5
Creating Individual Portal Accounts
Automated Portal Account Creation
Managing Parent/Student Portal Accounts
Limiting or Restricting Parent/Student Portal Accounts
How to setup and configure Weekly Progress Emails for Parents
Data Confirmation / Summer Re-Registration
6
Parent Data Confirmation Overview
Parent Data Confirmation Setup
Viewing Data Confirmation as a Parent
Data Confirmation Process for Office Staff
Portal Document Requests
See all 6 articles
Teacher Portal
Teacher Portal FAQs
1
Transcript Printing for Teachers
Teacher Portal Attendance
9
Daily Attendance Submission
Period Attendance Submission
Attendance By Photo and Seating Chart
Elementary School Lunch Count
Attendance By Month
See all 9 articles
Resources for School Online Distance Modeling and Learning
7
No LMS, No Problem - Use Aeries Tools
Teacher's Toolkit - Resources for Distance Learning
How to create a Student Wellness Check-in Page
Gradebook Options During Online Distancing Model Instruction
Parents option to opt into either receiving a letter or pass/fail grade
See all 7 articles
Aeries Analytics
Aeries Analytics FAQs
2
LCAP A-G Readiness 12th Graders indicator is not reflecting the correct information for students.
Why doesn't the LCAP A/G Readiness 12th Graders indicator reflect students who have exceeded graduation requirement credits in an A/G subject area?
Aeries Analytics Intro to the Dashboards and Early Warning System
5
Application of Data
Four Steps to Improve Student Achievement
Using Aeries Analytics
Using the Assessment Data
LCAP Dashboards - Quick Intro
LCAP Dashboards
5
LCAP Overview
Security for the LCAP Dashboards
Initializing and Updating LCAP
General Navigation for LCAP
Chart of LCAP Indicators
Aeries Analytics Data Analysis
7
Analytics Overview
Analytics Security
Testing Control Table
Item Definitions - Analytics Indicators
Analytics Dashboard Setup
See all 7 articles
Aeries Analytics Exam Creation Scanning and Scoring
0
Pushing Tests from EADMS to Aeries
1
Pushing Tests from EADMS to Aeries
Other Aeries Features
Other Aeries Features FAQs
3
Other Aeries Features Queries
Deep Linking to Aeries Pages
USPS Zip Code Lookup
Student Groups
5
Student Groups Overview
Student Groups Permissions
Creating a Student Group
Adding Students to a Student Group
Using a Student Group
Student Documents
1
Student Documents
Lockers
2
Managing Lockers in Aeries
List of Unassigned Lockers
Report Tags
1
Report Tags
Custom Report Builder
8
Custom Report Builder - Overview
Custom Report Builder - Tables and Security
Custom Report Builder - Creating Custom Report Items
Custom Report Builder - Copy Report Items
Custom Report Builder - Color Layouts
See all 8 articles
Create Pre-Enrolled Students
2
Create Pre-Enrolled Students - Overview
Create Pre-Enrolled Students - Process
Copy Many Student Records
2
Copy Many Student Records - Overview
Copy Many Student Records - Process
District Assets
10
District Assets in Aeries
District Assets Fees
District Assets Course Listing Report
Vendors
Asset is checked out to both a staff member and student at the same time
See all 10 articles
Aeries Financials
18
Introduction to Aeries Financials
Security for Aeries Financials
Livingtree Integration Setup
Aeries Financials - Accounting Codes
Aeries Financials - Portal Integration
See all 18 articles
School of Choice
8
School of Choice - Overview
School of Choice Configurations
School of Choice Options
School of Choice Request Windows
School of Choice Notification Email Configuration
See all 8 articles
Religious Information
4
Religious Information Overview
Religious Information Enabling the Page
Religious Information Permissions and Codes
Religious Information Adding a Record
Encrypted Student Data
1
Encrypted Student Data
Fees and Fines
1
Fees and Fines
College Information
2
College Requests
Colleges
Imports and Exports
Imports and Exports FAQs
5
Imports and Exports Queries
Finding the CAASPP Caret Delimited File
Why is the CAASPP import reflecting student status as "Prohibited" from the vendor (VND) in the Authorizations table?
Downloading ELPAC and IELPAC Scores from TOMS
CAASPP Interim Assessment Manage Student Groups
Cal Grant
2
Cal Grant GPA Export
CAL Grant Upload error
CCGI Extract
8
Overview for CCGI
Security for CCGI
CCGI - Supporting Pages and Tables
CCGI - Schools Tab
CCGI - Basic Info
See all 8 articles
Apple School Manager Extract
1
Apple School Manager Extract
Import Test Results
17
Overview for Import Test Results
Security for Import Test Results
Import Test Results
Test Specific Information - CAASPP Interim Assessments
Test Specific Information - CAASPP Student Test Results
See all 17 articles
Test Settings and State Test Export Files
11
Overview for Test Settings
Initial Setup and Security for Test Settings
Converting to Updated Codes - Test Settings (2018-2019)
Adding/Updating Test Settings Data
State Testing Export Files
See all 11 articles
CELDT Pre-ID (2017)
2
CELDT Pre-ID (2017) Overview
CELDT Pre-ID Form
Physical Fitness Testing
16
Overview for Physical Fitness Testing
Security for Physical Fitness Testing
Special Notes for Physical Fitness Testing
Physical Fitness Testing Set Up - Multiple Testing Administrations
Physical Fitness Testing Setup - Portal Options
See all 16 articles
Mass Add Pictures
5
Mass Add Pictures Overview
Mass Add Pictures - Security
Mass Add Pictures - Student Upload Process
Mass Add Pictures - Staff Upload Process
Student Pictures Status Report
Special Ed Data Scheduled Imports
3
Special Ed Data Scheduled or Manual Imports
Special Ed Data Import Process
Completion Results Email for Special Ed Data Imports
NSLP Scheduled Imports
2
NSLP Manual and Scheduled Imports
NSLP Import Process Details
OneRoster CSV Extract
1
OneRoster v1.1 Configuration
Escape HR Custom Import
1
Escape HR Custom Import
Import Fixed Length Files - Client Only
3
Overview of Import Fixed Length Files (Client Only)
Import Fixed Length Files Procedures (Client Only)
Import Physical Fitness Files - Client
UC ELC Extract
6
Overview for UC ELC Extract
Security for UC ELC Extract
UC ELC Views and Requirements
UC ELC Options
UC ELC Results
See all 6 articles
Imports and Exports Reports
0
ED-FI
2
ED-Fi Overview
Ed-Fi - Getting Started Guide
ROP Extract
2
ROP Extract for AIM
ROP Extract Files Description
Testing and Assessment
Import NWEA MAP Test Results - Client Only
1
Import NWEA MAP Test Results (Client)
State Electronic Test Scores Reports
3
Overview for State Electronic Test Scores Reports
Security and Set Up for State Electronic Test Scores Reports
State Electronic Test Scores Reports Page
State Electronic Score Report Notifications and Management
4
Overview for State Electronic Score Report Notifications and Management
Security for State Electronic Score Report Notifications and Management
Configure Electronic Score Report Processing
Electronic Score Report Manager
State/Federal Reporting - i.e., Cal Grant, UC/CSU, Civil Rights
State/Federal Reporting FAQs
1
State/Federal Reporting Queries
Create CBEDS ORA Files
3
Create CBEDS ORA Files - General Information
Create CBEDS ORA Files - Page Details
Create CBEDS ORA Files - Aeries Data
State Seal of Biliteracy
5
Overview for State Seal of Biliteracy
Security for State Seal of Biliteracy
State Seal of Biliteracy - Set Up
State Seal of Biliteracy - Process Students and View Data
State Seal of Biliteracy - Requirements
Civil Rights
16
Overview for Civil Rights
Security and Tables for Civil Rights Data Collection
Preparation for Civil Rights Reporting
Civil Rights Setup - Schools Tab
Civil Rights Setup - General Settings Tab
See all 16 articles
Golden State Seal Merit Diploma
5
Overview for Golden State Seal Merit Diploma
Security for Golden State Seal Merit Diploma
Golden State Seal Merit Diploma - Set Up
Golden State Seal Merit Diploma - Process Students and View Data
Golden State Seal Merit Diploma - Requirements
Cal-PASS
1
Overview for Create CalPASS Extract 2011 (Client Version)
ConApp Consolidated Application Report
0
Aeries Communications
Aeries Communications FAQs
2
Troubleshooting Aeries Communications - Signal Kit
Aeries Communications powered by ParentSquare SAML Configuration
Aeries Communications Documentation
10
Aeries Communications Overview
Aeries Communications Configuration and Security
Accessing Aeries Communications
Attendance Notifications - Legacy
Aeries Communications - Videos and Walkthroughs
See all 10 articles
Aeries Apps
Aeries Mobile Portal App FAQs
8
What does the Aeries Mobile App do?
Is the Aeries Mobile App a replacement for the Aeries Web portals?
Is the Aeries Mobile App free?
Will there be premium features in the future for the Aeries Mobile App?
I'm using a 3rd-party app to view Aeries information - is that okay?
See all 8 articles
Aeries Mobile Portal App
12
Aeries Mobile Portal App - Overview
Aeries Mobile Portal App Features - Class summary
Aeries Mobile Portal App Features - Attendance
Aeries Mobile Portal App Features - Contacts
Aeries Mobile Portal App Features - Demographics
See all 12 articles
App Setup and Configuration
2
Setup and Configuration of Aeries Apps
Aeries EM2 Security
Aeries Teacher App
5
Aeries Teacher App - Overview
Aeries Teacher App - Attendance
Aeries Teacher App - Aeries Communications
Aeries Teacher App - Gradebook
Aeries Teacher App - Class Tools
Aeries API
Aeries API FAQs
1
How to Generate an API Certificate for a Vendor
Aeries API
5
API Quick Reference Guide
Aeries API Full Documentation
API Security Page
Aeries Single Sign On (SSO) API
Full API Documentation (PDF version)
OneRoster API
5
OneRoster API Setup
OneRoster API Available Endpoints
OneRoster API Authentication Process
OneRoster API Data Sync Considerations
Aeries to OneRoster Data Mapping
Aeries API - Beta and Custom Features
4
Abl Scheduling API Enhancements
Staff API Enhancements
SchoolMint - New Student Enrollment and Pre-Enrollment Management
Contacts API Enhancements
Google Integration with Aeries
Google Integration with Aeries FAQs
1
Google Classroom for Elementary Teachers
Google Integration with Aeries Common Errors
3
Google Classroom API has not been used in project
Resource Not Found: groupkey
Unauthorized client or scope in request
Email settings
1
Email settings for Google Email
Google Integration - Configuration and Management
8
Prerequisites for Google Integration
G Suite for Education Configuration – Part 1
Configure Aeries Integration Project in Google API Console
G Suite For Education Configuration – Part 2
Google Integration - Configure Aeries
See all 8 articles
Google Authentication
4
Google Authentication Overview
Configure Authentication Credentials in Google API Console
Aeries Configuration for Google Authentication
Signing into Aeries with Google Authentication
Aeries Hosted Services
Hosted Services - FAQ
1
Mail not being delivered (Hosted)
Aeries DBA Tools
SQL Scripts
14
Permissions Analysis Queries
Parent/Student Portal Accounts Percentage and Recent Utilization
Aeries Query Expansion through SQL views
Teacher Gradebook Usage
Combining multiple rows into one row or variable
See all 14 articles
Powershell Scripts
4
PowerShell Picture Export Script
Export a SQL query to a CSV file.
Attendance Percentage and Period Attendance Percentage with custom date ranges
PowerShell Mass Upload PDFs into Report Card History
SQL 950 Session
2
1. SQL Query - sub queries
Dealing with the SQ (sequence) field
Configuration and Administration
Configuration and Administration FAQs
7
Configuration and Administration Queries
What is the process to prompt a first time user to change their password when logging into Aeries?
Why is the Barcode is not printing or displaying properly on various reports?
Why is the Standards Based Report Cards or other reports show a P instead of a checkmark?
Why are Labels are not aligned correctly or printing off the label?
See all 7 articles
Configuration
25
Configure Aeries Database Connections - Adding A New Year
Appsettings.config file in AppSettings
AeriesReportingConfig.config File
Network Security Basics
Aeries System Version Compatibility and Support
See all 25 articles
Aeries New User Interface Installation
1
New features in the Aeries Web UI
Customizing Aeries
4
Define Custom Tables
Supplemental Data Tables
Customizing the Navigation for Pages and Reports
Data Event Triggers
Security
13
Introduction to Aeries Security
Aeries Security - Groups
Aeries Security - Users
Aeries Security - Portal Groups
Field-Level Security
See all 13 articles
Code Table Management
9
Code Table Management Overview
Code Table Management Security
Default Code Management
Update Code Table
Code Table Management - Add a Code
See all 9 articles
New Year Rollover
6
New Year Rollover Overview
New Year Rollover Preparation Checklist Hosted & Self-Hosted
New Year Rollover Settings
New Year Rollover Processing and Reports
Pre-Rollover Audit Listing Report
See all 6 articles
Permissions Needed for Aeries Web Imports - Technical Guide
1
Permissions Needed for Aeries Web Imports - Technical Guide
Push and Pull Setup Tables
1
Push and Pull Setup Tables
Configuration and Administration Reports
3
Code Table Report
Effective Permissions Report
Effective Permissions Report (Group)
Installing and Updating Aeries
2
Updating Aeries Web and Reporting Server
Installing Aeries and Reporting
Administrative Functions
2
Administrative Functions
Reset Parent/Student Accounts
School Configuration
1
School Information
Third Party Vendor Integrations
Third Party Vendor Integrations
6
List of Third Party Vendors who Integrate with Aeries
DecisionInsite Integration
Titan School Solutions Integration
Hayes Software Systems TIPWeb-IT Integration
Lunch Balance Notifications
See all 6 articles
Texas State Documentation
PEIMS/TSDS Field Mappings by Page
32
PEIMS/TSDS Field Mappings by Page - Overview
PEIMS/TSDS Field Mappings by Page - Activities and Awards
PEIMS/TSDS Field Mappings by Page - Assertive Discipline
PEIMS/TSDS Field Mappings by Page - Attendance Enrollment
PEIMS/TSDS Field Mapping by Page - Attendance Reporting Periods
See all 32 articles
Texas State Reporting
15
Texas State Reporting - Overview
Texas State Reporting - Security
Texas State Reporting - PEIMS Tab
Texas State Reporting - Options Tab
Texas - Student Census Block Group Management
See all 15 articles
PEIMS/TSDS Field Mappings by Collection
6
Field Mappings by Collection - PEIMS Fall 1
Field Mappings by Collection - PEIMS Mid Year 2
Field Mappings by Collection - PEIMS Summer 3
Field Mappings by Collection - Class Roster
Field Mappings by Collection - ECDS Pre-Kindergarten
See all 6 articles
TREx Field Mappings by Page
7
TREx Field Mappings by Page - Immunizations
TREx Field Mappings by Page - Assertive Discipline
TREx Field Mappings by Page - Student Demographics
TREx Field Mappings by Page - Enrollment History
Texas - TREx - XRF Data Updates Required for TREx
See all 7 articles
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Latest Knowledge Base Articles
Showing 10 most recent
Adding/Editing a Student's Transcript
Grade Reporting / Transcripts and Course History / Modified:
Mon, Aug 10, 2020 at 5:30 PM
Transcript Design Options - Enhanced (1-Column) Style
Grade Reporting / Transcripts and Course History / Modified:
Mon, Aug 10, 2020 at 4:08 PM
Hybrid Procedures to Consider for 2020-2021 School Year
COVID / COVID-19 Information / Modified:
Mon, Aug 10, 2020 at 2:43 PM
Hybrid Learning - Secondary Middle/High Schools Hybrid with Synchronous Learning
Scheduling / Complex Schedules / Modified:
Mon, Aug 10, 2020 at 2:32 PM
Hybrid Learning - Elementary (no Master Schedule) AM/PM
Scheduling / Complex Schedules / Modified:
Mon, Aug 10, 2020 at 2:23 PM
Hybrid Learning - Secondary Middle/High Schools Hybrid with Synchronous Learning
Scheduling / Complex Schedules / Modified:
Mon, Aug 10, 2020 at 2:18 PM
Portal Options - Gradebook
Parent and Student Portals / Portal Options / Modified:
Mon, Aug 10, 2020 at 1:56 PM
A/B Days Setup
Attendance / Attendance Setup / Modified:
Mon, Aug 10, 2020 at 10:58 AM
Flex Scheduling and Attendance - Development Plans and Progress Updates
Scheduling / Flex Scheduling / Modified:
Mon, Aug 10, 2020 at 10:50 AM
Texas - Managing Hybrid Attendance and Scheduling for 2020-2021
COVID / COVID-19 Information / Modified:
Mon, Aug 10, 2020 at 7:28 AM
