Support

Navigating Freshdesk 9

• Table of Contents - Quick Links
• Common Acronyms
• How to Filter Aeries Ideas

See all 9 articles

Aeries Client Updates 1

• Updating multiple databases across servers, error message: Could Not Attach - Bypassed!

Aeries Client Version (SQL) 12

• Overview of Aeries Client Version (SQL) Folder Articles
• Aeries Client Version (SQL) - AdminCS
• Aeries Client Version (SQL) - Aeries CS Installation and Implementation

See all 12 articles

Testing New Article-Secondary Student Data 0

How To's and Troubleshooting 0

2024-2025 Webinar Series 62

• Explaining the Search Engine/District Lookup 12/11/2024
• Analytics - Field Value and Field Value Ranges 12/10/2024
• Flex Queries 12/12/2024

See all 62 articles

2023-2024 Webinar Series 110

• Who's Changing the Data? 5/23/2024
• CALPADS EOY - Dual Enrollment Students 5/23/2024
• Parent Data Confirmation - Part 4 5/21/2024

See all 110 articles

2022-2023 Webinar Series 97

• CALPADS EOY - Dual Enrollment Students
• Standards Based Report Card - Templates
• Discipline Dashboard

See all 97 articles

2023 Ask Aeries 5

• Traditional Scheduling - 05/04/2023
• Flex Scheduling - 05/18/2023
• Summer School - 06/01/2023

See all 5 articles

2024 Ask Aeries 18

• Attendance P1 Reporting - 01/25/2024
• API Integrations - 02/08/2024
• Online Enrollment - 02/22/2024

See all 18 articles

COVID-19 Information 15

• Class Calendars - Tracking Instructional Modes (SB-98)
• Tracking Student Engagement and Participation (SB-98)
• Weekly Instructional Minutes Certification (SB-98)

See all 15 articles

2024 Fall AeriesCon 128

• Session 150-1 - Intro to Parent/Student Portal
• Session 160 - Gradebook for Elementary Schools
• Session 163 - Aeries SIStematic Canvas Grade Passback (GPB)

See all 128 articles

CETPA 2018 1

• Maximize Your DBA & Sys Admin Skills with Aeries Experts

CETPA 2019 1

• Aeries Data Validation System

Regional Workshops 6

• EOY Regional Workshops
• Student Success Tools Workshop
• Flex Scheduling 2-Day Workshops

See all 6 articles

504 Plans Videos 2

• 504 Plans Overview and Setup Video
• 504 Plans Creating a Plan Video

Academic Plan Videos 6

• Academic Plan - Overview Video
• Academic Plan - Setup Video
• Building an Academic Plan Video

See all 6 articles

Aeries Analytics Videos 27

• Aeries Analytics Video - Overview of Navigation
• Aeries Analytics Video - Overview of the Dashboard Process
• Aeries Analytics Video - New Features and Functions

See all 27 articles

Aeries Backup Procedures Videos 4

• Backups Part 1 - SQL Backup Concepts Video
• Backups Part 2 - Backup Types Video
• Backups Part 3 - Practical SQL Backup/Restore & Log Truncation Video

See all 4 articles

Aeries Mobile Apps Videos 3

• Aeries Teacher App Video
• Aeries Mobile App - Parent Login Video
• Aeries Mobile App - Student Login Video

Aeries Online Enrollment Videos 1

• Online Enrollment Video

Aeries Overview Videos 18

• Logging into Aeries Video
• Overview of the Home Page Video
• Overview of the Navigation Tree Video

See all 18 articles

Aeries Teacher Portal Videos 7

• Attendance By Photo Seating Charts (Elementary) Video
• Attendance by Photo Submitting Attendance (Elementary) Video
• Attendance by Photo Seating Charts (Secondary) Video

See all 7 articles

Attendance Videos 10

• Attendance Tasks Overview Video
• Creating a Calendar Video
• Multi Track Calendar Video

See all 10 articles

Attendance Works Videos 4

• Attendance Works - Overview of Chronic Attendance Video
• Attendance Works - Creating the Extracts Video
• Attendance Works - Populating the Templates Video

See all 4 articles

CAASPP Videos 1

• CAASPP Paperless Reports Video

CALPADS Videos 9

• CALPADS Extract Configurations Video
• CALPADS Fall 1 Reporting Video
• CALPADS Fall 2 Reporting Video

See all 9 articles

Custom Reports Videos 5

• Custom Reports - Introduction and Printing Existing Custom Reports Video
• Custom Reports - Creating & Editing Custom Reports Video
• Custom Report Types Video

See all 5 articles

Discipline Videos 7

• Discipline - Overview Video
• Discipline (DIS) Video
• Discipline - Assertive Discipline (ADS) Video

See all 7 articles

District Assets 1

• District Assets - Scanning in Items Videos

Elementary Teacher Assignments Videos 3

• Elementary Mid-Year Teacher Assignments
• Elementary Assign Students to Next Year Teacher Video
• Elementary Assign Students to Teachers Prior to Start of New School Year Video

Extended Student Fields for Query Videos 2

• Using Extended Student Fields Video
• Extended Student Fields Configuration Page Video

Gradebook Videos 30

• Gradebook and Google Classroom Video
• Gradebook Video - Dashboard and Navigation
• Gradebook Video - Mass Add Gradebooks

See all 30 articles

Import Data Videos 3

• Import Data Into Aeries Overview Video
• Import Data Into Aeries Sample CSV File Video
• Import Data Into to Aeries Sample XLSX File Video

Importing Test Results Videos 3

• Import Test Results Overview Video
• CAASPP Import Test Results Video
• ELPAC Import Test Results Video

Interventions Videos 5

• Interventions - Overview and Setup Video
• Interventions - Pre-Referral Interventions Video
• Interventions - Referral to Interventions Video

See all 5 articles

Mass Add Student Related Data Videos 3

• Mass Add Student Related Data Video - Example 1
• Mass Add Student Related Data Video - Example 2
• Mass Add Student Related Data Video - Example 3

Medical & Wellness Videos 6

• Medical Logs Video
• Medical History & Medical Notes Video
• Medical Documents Video

See all 6 articles

New Classes Videos 3

• New Classes - Overview Video
• New Classes - Changing a Schedule Video
• New Classes - Adding Classes Video

New School Year Setup Videos 1

• New School Year Setup Video

New Year Rollover Videos 5

• New Year Rollover - Preparing for Rollover Video
• New Year Rollover - Reviewing Security Video
• New Year Rollover - Data Review and Preparation Video

See all 5 articles

Parent Data Confirmation Videos 14

• Parent Data Confirmation - Overview Video
• Parent Data Confirmation - Security Video
• Parent Data Confirmation Configuration - General Setup Video

See all 14 articles

Physical Fitness Testing 4

• Physical Fitness Testing - Overview Video
• Physical Fitness Testing - Setup Video
• Physical Fitness Testing - Entering Scores Video

See all 4 articles

Portal Usage Log Video 1

• Portal Usage Log Video

Query Videos 9

• Query Overview Video
• Query Fields and Functions Video
• Query Sorting Video

See all 9 articles

Report Tags Video 1

• Report Tags Video

Secondary Scheduling Videos (Flex) 36

• Transitioning to Flex Scheduling - Starting from Scratch Video
• Transitioning to Flex Scheduling - Copy Last Year Video
• Scheduling - Overview and Scheduling Dashboard Video

See all 36 articles

Staff Management Videos 3

• New Staff Page - Overview Video
• New Staff Page - Adding Teachers Video
• New Staff Page - Adding Non-Teaching Staff Video

Standards Based Grade Reporting Videos 9

• Standards Based Grade Reporting - Overview Video
• Standards Based Grade Reporting - Security and Portal Options Video
• Standards Based Grade Reporting - General Options Video

See all 9 articles

Student Documents Video 1

• Student Documents Video

Student Groups Videos 3

• Student Groups - Overview & Methods of Use Video
• Student Groups - Creating Student Groups & Adding Students Video
• Student Groups - Creating Student Groups for Teacher Use Video

Substitute Teacher Accounts Videos 1

• Creating Substitute Teacher Portal Accounts Video

Summer School Videos 2

• Summer School - Configuration & Setup Video
• Summer School - Course Request Entry Video

System Administration Videos 4

• Define Required Fields Video
• Define Custom Captions Video
• Code Table Management Video

See all 4 articles

Transcripts & Course Management Videos 7

• Mass Update Graduation Status Overview Video
• Mass Update Grad Status - Configuration and Student Updates Video
• Graduation Requirments Configuration Video

See all 7 articles

Illuminate Integrations Videos 2

• Illuminate DnA Assessment to Aeries Gradebook with Multiple Standards Reporting Video
• Illuminate DnA Assessment to Aeries Gradebook with an Overall Grade Reporting Video

Scheduling Videos 1

• Secondary Scheduling Videos (Flex)

Aeries Student Profile Videos 4

• Student Profile - College Entrance Requirements Video (California)
• Student Profile - Test Results Tab Video
• Student Profile - Data Snapshot Tab Video

See all 4 articles

Navigating Aeries 15

• Aeries Login
• User Menu and Account Settings
• Aeries Data Management

See all 15 articles

Homepage 12

• Aeries Home
• Class Summary Widget
• Student Birthday Widget

See all 12 articles

How To's and Troubleshooting 5

• How an Admin Type User Can View/Print a Report Run by Another User
• School Year Changes When User Navigates to a Different Page
• What Microsoft .NET Framework Version is Required on Aeries Web and Reporting Servers?

See all 5 articles

Attendance Reports 3

• OLD-Attendance Reports Listing
• Attendance Reports Listing
• Cannot Run the Student Emergency Card for a Specific Student

District Assets Reports 1

• District Assets Reports Listing

Grades Reports 1

• Grade Reporting Listing

Scheduling Reports 1

• Scheduling Reports Listing

Student Data Reports 1

• Student Data Reports Listing

Supplemental Attendance Reports 1

• Supplemental Attendance Reports Listing

Testing and Assessment Reports 1

• Testing and Assessment Reports Listing

Other Reports 1

• Other Reports Listing

State and Federal Resources 1

• State and Federal Resources Listing

CALPADS FAQs 30

• Common Acronyms
• CALPADS Submissions Chart Guide
• CALPADS Status Clarifications: Post Secondary Survey, Adult Age Students, Work-Based Learning

See all 30 articles

CALPADS Common Errors 82

• CERT005 - Student Course Section for SSID Not Enrolled on Census Day
• CERT041 - All Intra-LEA CCEs Must Be Resolved Before Certifying
• CERT047 - Teaching Staff Assignment Missing

See all 82 articles

CALPADS in Aeries Basics - Field Mapping by Page 27

• CALPADS in Aeries Basics - Overview
• CALPADS Cross Reference by Aeries Page
• CALPADS Cross Reference by Extract

See all 27 articles

CALPADS Annual Maintenance 3

• CALPADS Annual Maintenance - Start of the School Year
• CALPADS Annual Maintenance - Ongoing
• CALPADS Annual Maintenance - Closing Out the School Year

CALPADS Extracts 24

• CALPADS Extracts - Overview
• CALPADS Extracts - Security
• CALPADS Extracts - Schools Tab

See all 24 articles

CALPADS Reports 3

• Student Counts (Census Day) Report
• CALPADS Programs Reference by Student Report
• CALPADS in Aeries Basics - Student Data Audit Report

CALPADS SELA Import Process 5

• CALPADS SELA Import - Overview
• CALPADS SELA Import - Request Files and Import Files Into Aeries
• CALPADS SELA Import - SELA Extract

See all 5 articles

CALPADS by CSIS 1

• CALPADS by CSIS presentation at Aeries Spring Conference

CALPADS Fall 1 Reporting 2

• Fall 1 Queries and Reports
• 2024/2025 Fall 1 Reporting Roadmap

CALPADS Fall 2 Reporting 5

• CALPADS Fall 2 Reporting - Data Population
• CALPADS Fall 2 Reporting - Uploads to CALPADS
• Fall 2 Queries

See all 5 articles

CALPADS EOY Reporting 16

• EOY 1 Course and Staff Files - CRSC , SCSC and SDEM
• EOY 1 Career Technical Education File - SCTE
• EOY1 Course and Career Pathway Queries

See all 16 articles

CALPADS Presentations and Meeting Agendas 1

• Aeries-CALPADS So-Cal User Group Meeting 3/13/2020

How-To's and Troubleshooting 75

• A GERR0002 Error for the Value GG is Returned When Submitting CALPADS SCSC Extract File
• Adult Age Transition Status Indicator (CSE.PSI) Setup
• Best Practices for Managing 504 Plans in CALPADS

See all 75 articles

Student Data Management FAQs 12

• Student Data Management Queries
• What should be entered if the Race and/or Ethnicity for a Student or Staff is intentionally left blank or missing?
• Helpful Reports and Resource Links

See all 12 articles

Student Data Management 24

• School Startup Task Chart
• School Start Up
• Verify School Options

See all 24 articles

Records Management 7

• Records Transfer Overview
• Records Transfer Configuration
• Records Request Manager (Formerly Records Request Log)

See all 7 articles

Mass Add Student Related Data 4

• Mass Add Student Related Data Overview
• Mass Add Student Related Data - Creating and Saving Layouts
• Mass Add Student Related Data - Student Selection

See all 4 articles

Student Legal Name and Gender Information 6

• Student Legal Information - Overview
• Student Legal Information - Security
• Student Legal Information - Student Demographic Page

See all 6 articles

Sibling Management (Family Keys) 3

• Siblings Overview
• Sibling Lookup
• Mass Assign Family Keys

Student Addresses and Validation 5

• Student Address Changes and Address History
• Street Address Verification Overview
• Populating the Street Table

See all 5 articles

Contacts 3

• Contacts
• Managing Contacts/Identifying Guardians for SINF Extract
• Email List

Staff and Teacher Data 7

• Staff Data
• Quick Start Guide for Staff Management
• Staff Data (Old)

See all 7 articles

Student Data Management Reports 11

• Student Data Reports: Student Withdrawal, Student Data, Emergency Card, Student Envelope and Student Summons Call Slip
• Student Data Printout Report
• Student Emergency Card Report

See all 11 articles

Combine Student Records 2

• Combine Student Records
• Combine Student Records When One Record is Not in the Current School Year

Import Data to Aeries 1

• Import Data into Aeries

Student Programs 3

• Gifted and Talented Education (GATE) Program
• Free and Reduced Meals
• Foster Details

How-To's and Troubleshooting 45

• Adding a Student into Current Year from the Prior year (when the student isn't in the Inactive School)
• Adding Students to a Student Group
• Avery 5160 Labels - Labels Addressed to Parents, One Per Family. Why are Some Parents Getting Two Labels?

See all 45 articles

Attendance FAQs 18

• Attendance Queries - Traditional
• Attendance Options Chart
• School Startup - What tasks need to be performed at the beginning of the school year?

See all 18 articles

Attendance Setup 35

• School Options Setup
• Create a Calendar
• Eliminate a Week from the Calendar

See all 35 articles

Attendance Reports 27

• Absence Code Report
• Attendance Notes and Attendance Notes Usage Analysis
• Class Roster Report

See all 27 articles

Attendance Letters to Parents 8

• Attendance Letters Report
• Attendance Letters - Security Permissions
• Attendance Letters - Creating New Attendance Letters

See all 8 articles

Supplemental Attendance 20

• Supplemental Attendance Overview
• Supplemental Attendance Checklist
• Supplemental Attendance Tables

See all 20 articles

Attendance History 6

• Attendance History Overview
• Attendance History Fields
• Attendance History Configuration

See all 6 articles

Independent Study 15

• Independent Study Overview
• Independent Study Absence and Code Configurations
• Independent Study Master Schedule Configuration

See all 15 articles

Texas Attendance Accounting 3

• Texas Student Attendance Detail and Summary Reports
• Texas Attendance Reporting Periods
• Mass Run Student Attendance Reports

Alternative School Attendance 1

• Alternative School Configuration

Electronic Attendance Setup Procedures 6

• Electronic Attendance Overview
• Electronic Attendance Portal Options
• Electronic Attendance Configure Password Requirements

See all 6 articles

Attendance Works 2

• Attendance Works Overview
• Attendance Works Processing the Extracts

Import Attendance Data into Aeries 1

• Import Attendance Data - Aeries Web

District Attendance Letters 6

• District Attendance Letters - Overview
• District Attendance Letters - Security and District Setting
• District Attendance Letters - Attendance Letter Editor

See all 6 articles

Multi-School Attendance 2

• Teacher Multi-School Attendance
• Teacher Multi-School Attendance Roster

Attendance Accounting 29

• Initialize Attendance
• Student Data Management
• Attendance Management

See all 29 articles

How-To's and Troubleshooting 138

• A/B Days not Showing Correctly on the Attendance Page
• Absence Code - Count for ADA was not Checked for a Tardy
• ADA Make Up Code - How to Clear One

See all 137 articles

Courses 3

• Courses - General Information
• UC/CSU Course Validation
• State Course Code Transition

Master Schedule 8

• Master Schedule Overview
• Add, Change, Copy or Delete a Section in the Master Schedule
• Move, Copy or Drop Students from a Section in the Master Schedule

See all 8 articles

Class Schedule Maintenance 11

• Quick Start Guide for Classes Page
• Class Schedule Maintenance During the School Year
• Class Schedule Maintenance: Student Schedule Changes

See all 11 articles

Course Attendance (CAR) 1

• Scheduling - Course Attendance (CAR)

Elementary with Master Schedule 3

• Converting from Elementary to Flex for Next Year
• Converting from Elementary to Elementary with Master Schedule
• Elementary with Master Schedule Scheduling

Individualized Academic Plan 5

• Academic Plan
• Update Academic Plan Course Options
• Graduation/College Readiness Dashboard

See all 5 articles

Alternative Education Scheduling 5

• Alternative Education (Alt Ed) Scheduling - For Credit Recovery
• Grades/Transcripts in Alt Ed
• California - Course Attendance (CAR) Modification in Alt Ed

See all 5 articles

Complex Schedules 10

• Complex Schedules - Teams, Houses, Academies, Etc.
• Complex Schedules - Team / Course Group and Team Number Fields
• Complex Schedules - A/B Day Schedules

See all 10 articles

Mid Year Scheduling 3

• Mid Year Scheduling Setup and Finalization
• Create Sections for Next Term
• Split Sections by Cohort

Scheduling Reports 8

• State Course Codes Report
• Add/Drop Listing Report
• Scheduling Process Reports

See all 8 articles

Traditional Summer School 0

Flex Secondary Scheduling 37

• Flex Secondary Scheduling - Overview
• Flex Scheduling - Security
• Flex Scheduling - Attendance Options Chart

See all 37 articles

Elementary Primary Class Scheduling 9

• Elementary Primary Class Scheduling - Getting Started
• Elementary Primary Class Scheduling - School Options
• Elementary Primary Class Scheduling - SBG Grading

See all 9 articles

Student Scheduling for Next Year 19

• Student Scheduling Overview
• Scheduling Process Dashboard
• Scheduling Setup

See all 19 articles

Scheduling FAQs 15

• Scheduling Queries
• Scheduling Setup Option for Transitioning to Flex Scheduling Master Schedule (SMS)
• What is Flex Scheduling?

See all 15 articles

How-To's and Troubleshooting 74

• Backup and Restore Scheduling Results
• Can Class Calendars for Next Academic Year be Created in the Current Year Database?
• Can Flex Periods for Next Academic Year be Created in the Current Year Database?

See all 74 articles

Grade Reporting FAQs 5

• Grade Reporting Queries
• Quick Start Guide for Grade Reporting
• Cannot see standards based report card template after creating one

See all 5 articles

Grade Reporting 39

• Grade Reporting Overview and Setup
• Grade Reporting Security
• Grade Reporting - Supporting Tables

See all 39 articles

Grading Periods 1

• Gradebook Grading Periods

Grading Snapshots 3

• Grading Snapshots - Overview and Configuration
• Grading Snapshots - Portal Options
• Grading Snapshots by Class/Teacher

Standards Based Grade Reporting 26

• Standards Based Grade Reporting Overview
• Standards Based Grade Tables and Security
• Standards Based Options - General Options

See all 26 articles

Standards Based Progress Dashboard 4

• Standards Based Progress Dashboard Overview
• Accessing the Standards Based Progress Dashboard
• Standards Based Progress Dashboard Display Requirements

See all 4 articles

Secondary Standards Based Grade Reporting 7

• Secondary Standards Based Grade Reporting Overview
• Security for Secondary Standards Based Grades
• Setting up Standards for Secondary Standards Based Grade

See all 7 articles

Algebra I Requirements 1

• Algebra I Requirements

CCGI Extract 1

• Aeries Client Version (SQL) - CCGI Extract

GPA's, Credits, Class Rank and GPA Calculations 4

• GPA's, Credits and Class Rank Overview and Fields
• GPA Calculation
• Grade Reporting GPA History (GRG)

See all 4 articles

Import Grades 1

• Import Grades

Load State Learning Standards 3

• Load State Learning Standards Overview
• Load State Learning Standards Tables and Security
• Using the Load State Learning Standards Page

Mass Update Graduation Status 6

• Mass Update Graduation Status - Preparation and Overview
• Mass Update Graduation Status - School Selection
• Mass Update Graduation Status - Setup and Load Students

See all 6 articles

Transcripts and Course History 22

• Overview of Transcript and Course History
• Adding/Editing a Student's Transcript
• Mass Add Records

See all 22 articles

How-To's and Troubleshooting 30

• Applies to Grades option for Standards
• Applies to Terms option for Standards
• Can a School use Both Standards Based Grades and Grade Reporting?

See all 27 articles

Gradebook FAQs 6

• Gradebook Queries
• Term dates in Aeries Gradebooks are not correct
• How does the Gradebook Student Sort options work?

See all 6 articles

Gradebook Documentation 30

• Gradebook Overview
• Gradebook Dashboards
• Add and Mass Add Gradebooks

See all 30 articles

Gradebook Quick Start Guide 6

• Gradebook Quick Start Guide Teacher Resources
• Gradebook Quick Start Guide Overview
• Gradebook Quick Start Guide Building Gradebooks

See all 6 articles

Gradebook Reports 14

• Accessing Gradebook Reports
• Gradebook Assignments by Student Report
• Gradebook Missing Assignments Report

See all 14 articles

Gradebook Admin Functions 10

• Gradebook Teacher Emulation
• Transfer Sections / Gradebooks
• Admin Gradebook Backups

See all 10 articles

How-To's and Troubleshooting 60

• Add Assignment Assign a Valid Date error
• Add Website Links to Gradebook Assignment Descriptions
• Adding Designated Colors to Gradebook Categories

See all 60 articles

Discipline FAQs 3

• Discipline Queries
• How should a partial day suspension be entered in Aeries?
• If a student is suspended during the last week of school, how many days can be reported for the suspension?

Assertive Discipline 10

• Discipline & Assertive Discipline
• Assertive Discipline and Suspension Letter Setup
• (Obsolete) Data Entry on Assertive Discipline Form

See all 10 articles

Discipline 4

• (Obsolete) Discipline - Overview
• (Obsolete) Advanced Discipline
• Discipline - Teacher Emails

See all 4 articles

How-To's and Troubleshooting 6

• Adding Expulsions
• Handling Severity Order in Assertive Discipline Records
• How Do I Translate the Suspension Letter Footers?

See all 6 articles

Student Success Queries 1

• Student Success Queries

CCI - College/Career Indicator Student Summary 4

• CCI - College/Career Indicator Student Summary - Overview
• CCI Indicator Summary - Security and Configurations
• CCI Dashboard - COVID Changes for 2019-2020 School Year

See all 4 articles

Service Learning 7

• Service Learning Overview
• Service Learning Security
• Service Learning Setup and Requirements

See all 7 articles

Language Assessment 13

• Language Assessment Overview
• Texas - Language Assessment
• Language Assessment Data Form

See all 13 articles

Intervention Management 19

• Intervention Management Overview
• Intervention Management Initial Setup
• Intervention Management Referral Notification Email Setup

See all 19 articles

Counseling 4

• Counseling and Visitations
• Retentions and Special Promotions
• Behavioral Emergency

See all 4 articles

Extracurricular Activities 6

• Extracurricular Activities Overview
• Extracurricular Activities Security
• Extracurricular Activities Tabs: Eligibility (ECA), GPA History (GRG), Activities (ACT) and Probations (ECP)

See all 6 articles

Internship Management 5

• Internship Management Overview
• Setting up Internships
• Internships

See all 5 articles

Work Permits 5

• Work Permits - General Information and Setup
• Work Permits - Add Employer Information
• Work Permits - Work Permit Form and Defaults

See all 5 articles

Early Childhood Development 8

• Early Childhood Development - Overview
• Early Childhood Development - Setup
• Early Childhood Development Page

See all 8 articles

Adult Education 1

• Adult Education - Overview

Add-on Graduation Requirements / Endorsements 4

• Endorsements/Add-on Graduation Requirements: Overview
• Endorsements/Add-on Graduation Requirements: Setup
• Endorsements/Add-on Graduation Requirements: Calculation

See all 4 articles

UC Davis Survey 1

• UC Davis Parent/Guardian College Readiness Survey - Overview

UIL Eligibility 1

• Texas - UIL Eligibility

Student Wellbeing 1

• Wellbeing Status

Graduation Status Recognition 1

• Graduation Status Recognition - FAFSA

Texas - Student Success 1

• Texas - Dyslexia Screening & Services

How-To's and Troubleshooting 7

• College Entrance Requirements Course Completion Override Field Is not Changing the UC/CSU status to Met
• How to Add a Pre-Referral Intervention Code to the Dropdown Menu
• How to Query UC/CSU Entrance Status by Subject Per Student

See all 6 articles

Career Pathways FAQs 16

• Career Pathways Queries
• What are some of the first steps to take before using the Career Pathways Management page?
• What is a High Quality CTE Course?

See all 16 articles

Career Pathways Documentation 10

• Career Pathways Overview
• Career Pathways District Setting
• Career Pathways Security and Tables

See all 10 articles

How-To's and Troubleshooting 0

Medical and Health FAQs 2

• Medical/Health/Well-Being Queries
• Why isn't the 2nd MMR date field "red" when the date is missing?

Medical Data 27

• Medical Data
• Medical Log
• Daily Medical Log

See all 27 articles

Contact Tracing 1

• Contact Tracing using the Visitation Page

Student Wellness 1

• How to create a Student Wellness Check-in Page

How-To's and Troubleshooting 9

• Adding Immunizations Exemptions Codes to Drop Down Menu
• Emergency Card is not Printing all the Medical History Records for a Student
• How does the Immunization Process Work?

See all 9 articles

Special Education and Related FAQs 5

• Special Education and Related Queries
• What's the best way to document students considered for 504 Accommodation Plans?
• How should a re-evaluation be documented on the 504 page (FOF)?

See all 5 articles

Special Education 7

• Special Education Overview
• Special Education Tables
• CALPADS Special Education Tables and Fields

See all 7 articles

504 Plans 3

• Setting up 504 Plans in Aeries
• Default code values for 504 Plans
• Entering and Updating 504 Plans

How-To's and Troubleshooting 3

• 504 Plan - The Additional Tabs on the 504 Plan Page are not Showing up for Users
• List of Students with a 504 Plan from the 504 Plan page
• Why is the Special Education Exit Reason Field Unable to be Edited?

Query FAQs 3

• Sample Queries/Query Banks
• Sample Query Bank - Flex Scheduling
• How to Update Saved Queries for a User When They Transfer to a Different School

Query 15

• Query Overview
• Security for Query
• Table Structure

See all 15 articles

Query Reports 5

• Database Table Information Report
• Query Report
• Query Letter Report

See all 5 articles

How-To's and Troubleshooting 94

• Aeries Query - Find Summer School Enrollment in Prior Year
• Aeries Query - Why isn't the Extended Field SPECIALED Pulling all Students with an Active Special Education Record?
• CALPADS Fall 2 Query To Find Potential Misassignments

See all 94 articles

Aeries Tables and Fields 56

• Aeries Table Names and Descriptions
• 504 Plans Tables and Fields
• Absence Code Tables and Fields

See all 56 articles

Online Enrollment FAQs 1

• Why is the import process populating the second race field and leaving the first race field blank?

Aeries Online Enrollment Setup 5

• Aeries Online Enrollment Admin Settings
• Aeries Online Enrollment Database Structure
• SQL permissions required for Aeries Online Enrollment Application

See all 5 articles

Using Aeries Online Enrollment 4

• Aeries Online Enrollment Parent Process
• Aeries Online Enrollment Importing Students
• Student was previously enrolled message when importing from Aeries Online Enrollment

See all 4 articles

How-To's and Troubleshooting 32

• Can You Have Two Online Enrollment Databases For One Production Environment
• Error Message Email Verification Failed When Verifying an Online Enrollment Account
• Error Message When Trying to Upload a Document For Online Enrollment From a Mobile Phone

See all 32 articles

Parent and Student Portals FAQs 5

• Parent and Student Portal Queries
• How can districts utilize the Income Survey available in Parent Data Confirmation?
• Hiding Gradebook, Class and Teacher Information Before the First Day of School

See all 5 articles

Introduction to the Teacher, Student and Parent Portals 8

• Introduction
• Portal Options
• Parent Portal

See all 8 articles

Portal Options 11

• Portal Options
• Portal Options - Translations
• Portal Options - Attendance

See all 11 articles

Parent and Student Account Management 6

• Creating Individual Portal Accounts
• Automated Portal Account Creation
• Managing Parent/Student Portal Accounts

See all 6 articles

Data Confirmation / Summer Re-Registration 6

• Parent Data Confirmation Overview
• Parent Data Confirmation Setup
• Viewing Data Confirmation as a Parent

See all 6 articles

How-To's and Troubleshooting 21

• Define Email Text does not work at the District level
• Error Message When Trying to Create A Portal Document Request
• How are Parent Access Restrictions updated in Secondary Student Data (SSD)?

See all 20 articles

Teacher Portal FAQs 1

• Transcript Printing for Teachers

Teacher Portal Attendance 9

• Daily Attendance Submission
• Period Attendance Submission
• Attendance By Photo and Seating Chart

See all 9 articles

Resources for School Online Distance Modeling and Learning 6

• No LMS, No Problem - Use Aeries Tools
• Teacher's Toolkit - Resources for the Classroom and Distance Learning
• Gradebook Options During Online Distancing Model Instruction

See all 6 articles

How-To's and Troubleshooting 1

• Attendance By Photo-Old: How to remove from the Teacher's Menu

Aeries Analytics FAQs 4

• Customizing Aeries Analytics Starter Kit Item Definitions
• Samples of Item Definitions
• LCAP A-G Readiness 12th Graders indicator is not reflecting the correct information for students.

See all 4 articles

Aeries Analytics Intro to the Dashboards and Early Warning System 5

• Application of Data
• Four Steps to Improve Student Achievement
• Using Aeries Analytics

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LCAP Dashboards 6

• LCAP Overview
• Security for the LCAP Dashboards
• Initializing and Updating LCAP

See all 6 articles

Aeries Analytics Data Analysis 7

• Analytics Overview
• Analytics Security
• Testing Control Table

See all 7 articles

Aeries Analytics Exam Creation Scanning and Scoring 0

Pushing Tests from EADMS to Aeries 1

• Pushing Tests from EADMS to Aeries

How-To's and Troubleshooting 5

• Analytics Error Message on Indicator Update
• Create an All Students Indicator
• Dashboards are Not Displaying Totals for Student Program Codes

See all 5 articles

Other Aeries Features FAQs 3

• Other Aeries Features Queries
• Deep Linking to Aeries Pages
• USPS Zip Code Lookup

Student Groups 5

• Student Groups Overview
• Student Groups Permissions
• Creating a Student Group

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Student Documents 1

• Student Documents

Lockers 2

• Locker Management
• List of Unassigned Lockers

Report Tags 1

• Report Tags

Custom Report Builder 8

• Custom Report Builder - Overview
• Custom Report Builder - Tables and Security
• Custom Report Builder - Creating Custom Report Items

See all 8 articles

Create Pre-Enrolled Students 2

• Create Pre-Enrolled Students - Overview
• Create Pre-Enrolled Students - Process

Copy Many Student Records 2

• Copy Many Student Records - Overview
• Copy Many Student Records - Process

District Assets 12

• District Assets in Aeries
• District Assets Fees
• Quick Asset Information Lookup

See all 12 articles

Aeries Financials 19

• Introduction to Aeries Financials
• Security for Aeries Financials
• Livingtree Integration Setup

See all 19 articles

School of Choice 8

• School of Choice - Overview
• School of Choice Configurations
• School of Choice Options

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Religious Information 4

• Religious Information Overview
• Religious Information Enabling the Page
• Religious Information Permissions and Codes

See all 4 articles

Encrypted Student Data 2

• Encrypted Student Data
• Social Security Number Exposure

Fees and Fines 1

• Fees and Fines

College Information 2

• College Requests
• Colleges

How-To's and Troubleshooting 7

• Adding an NPS (nonpublic, nonsectarian) School in Aeries
• Fee Letters - Why are there Duplicate Letters Printing for the Same Student?
• How to Limit Access to Student Documents

See all 7 articles

Imports and Exports FAQs 7

• Imports and Exports Queries
• Finding the CAASPP Caret Delimited File
• Why is the CAASPP import reflecting student status as "Prohibited" from the vendor (VND) in the Authorizations table?

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Cal Grant 2

• Cal Grant GPA Export
• CAL Grant Upload error

CCGI Extract 9

• Overview for CCGI
• Security for CCGI
• CCGI - Supporting Pages and Tables

See all 9 articles

Apple School Manager Extract 1

• Apple School Manager Extract

Import Test Results 24

• Overview for Import Test Results
• Security for Import Test Results
• Import Test Results

See all 24 articles

Test Settings and State Test Export Files 13

• Overview for Test Settings and TOMS Test Settings
• Initial Setup and Security for Test Settings
• Test Settings - Closing Expired Codes

See all 13 articles

CELDT Pre-ID (2017) 2

• CELDT Pre-ID (2017) Overview
• CELDT Pre-ID Form

Physical Fitness Testing 15

• Overview for Physical Fitness Testing
• Security for Physical Fitness Testing
• Special Notes for Physical Fitness Testing

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Mass Add Pictures 5

• Mass Add Pictures Overview
• Mass Add Pictures - Security
• Mass Add Pictures - Student Upload Process

See all 5 articles

Special Ed Data Scheduled Imports 3

• Special Ed Data Scheduled or Manual Imports
• Special Ed Data Import Process
• Completion Results Email for Special Ed Data Imports

NSLP Scheduled Imports 2

• NSLP Manual and Scheduled Imports
• NSLP Import Process Details

OneRoster CSV Extract 1

• OneRoster v1.1 Configuration

Escape HR Custom Import 1

• Escape HR Custom Import

Import Fixed Length Files - Client Only 3

• Overview of Import Fixed Length Files (Client Only)
• Import Fixed Length Files Procedures (Client Only)
• Import Physical Fitness Files - Client

UC ELC Extract 6

• Overview for UC ELC Extract
• Security for UC ELC Extract
• UC ELC Views and Requirements

See all 6 articles

Imports and Exports Reports 0

ED-FI 2

• Ed-Fi Overview
• Ed-Fi - Getting Started Guide

ROP Extract 2

• ROP Extract for AIM
• ROP Extract Files Description

How-To's and Troubleshooting 8

• CAASPP Import Causing a Request Timed Out Error Screen
• CERS - How does an Additional user get on the list?
• CERS Alert - You have exceeded the space available to save the data under the Teacher selection area

See all 8 articles

Summer School Process 19

• Summer School - Overview
• Summer School Process Flow Chart
• Summer School - School Options

See all 19 articles

How-To's and Troubleshooting 10

• Mass Add Summer School Course Requests using Import Data to Aeries
• Reset Process to Copy Students to Summer Schools
• Adding Summer School Course Requests via Mass Add Student Related Data

See all 10 articles

Import NWEA MAP Test Results - Client Only 1

• Import NWEA MAP Test Results (Client)

State Electronic Test Scores Reports 3

• Overview for State Electronic Test Scores Reports
• Security and Set Up for State Electronic Test Scores Reports
• State Electronic Test Scores Reports Page

State Electronic Score Report Notifications and Management 4

• Overview for State Electronic Score Report Notifications and Management
• Security for State Electronic Score Report Notifications and Management
• Configure Electronic Score Report Processing

See all 4 articles

Test Scores in Aeries 0

How-To's and Troubleshooting 8

• CERS Profile Is Not Displaying All Courses
• How to Add an International Baccalaureate (IB) Test Part
• How to Add Testing Grade Level

See all 8 articles

State/Federal Reporting FAQs 1

• State/Federal Reporting Queries

Create CBEDS ORA Files 3

• Create CBEDS ORA Files - General Information
• Create CBEDS ORA Files - Page Details
• Create CBEDS ORA Files - Aeries Data

State Seal of Biliteracy 5

• Overview for State Seal of Biliteracy
• Security for State Seal of Biliteracy
• State Seal of Biliteracy - Set Up

See all 5 articles

Civil Rights 24

• Overview for Civil Rights
• Security and Tables for Civil Rights Data Collection
• Preparation for Civil Rights Reporting

See all 24 articles

Golden State Seal Merit Diploma 5

• Overview for Golden State Seal Merit Diploma
• Security for Golden State Seal Merit Diploma
• Golden State Seal Merit Diploma - Set Up

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Cal-PASS 1

• Overview for Create CalPASS Extract 2011 (Client Version)

ConApp Consolidated Application Report 0

State Seal of Civic Engagement 1

• Overview for State Seal of Civic Engagement

How-To's and Troubleshooting 15

• Civil Rights Data Collection - Allegations of Harassment Coding
• Civil Rights Data Collection - Civil Rights Processing Errors Email
• Civil Rights Data Collection - Coding 504 Plans

See all 15 articles

Aeries Communications Documentation 5

• Aeries Communications - Attendance Notifications Configuration
• Aeries Communications - ParentSquare - Aeries Mapping
• Aeries Communications - ParentSquare - Overview

See all 5 articles

Aeries Communications - Legacy 0

How-To's and Troubleshooting 4

• District Attendance Letters Fail To Generate
• How to Verify an Attendance Notification was Sent
• Maintaining Contact with Early Graduates via ParentSquare

See all 4 articles

Aeries Mobile Portal App FAQs 6

• What does the Aeries Mobile App do?
• Is the Aeries Mobile App a replacement for the Aeries Web portals?
• Is the Aeries Mobile App free?

See all 6 articles

Aeries Mobile Portal App 13

• Aeries Mobile Portal App - Overview
• Aeries Mobile Portal App Features - Grades
• Aeries Mobile Portal App Features - Attendance

See all 13 articles

App Setup and Configuration 5

• Setup and Configuration of Aeries Apps
• Aeries EM2 Security
• Aeries Mobile Portal App Security

See all 5 articles

Aeries Teacher App 7

• Aeries Teacher App - Overview
• Aeries Teacher App - Attendance
• Aeries Teacher App - Gradebook

See all 7 articles

How-To's and Troubleshooting 1

• Teacher App Alert - You do not have GBK read permissions

Hosted Services - FAQ 5

• Hosted email delivery settings
• What are Aeries' Public IP addresses?
• Ciphers for Aeries TLS Connections

See all 5 articles

SQL Scripts 17

• Permissions Analysis Queries
• 1. SQL Query - sub queries
• Parent/Student Portal Accounts Percentage and Recent Utilization

See all 17 articles

Powershell Scripts 4

• PowerShell Picture Export Script
• Export a SQL query to a CSV file.
• Attendance Percentage and Period Attendance Percentage with custom date ranges

See all 4 articles

How-To's and Troubleshooting 0

Configuration and Administration FAQs 8

• Configuration and Administration Queries
• What is the process to prompt a first time user to change their password when logging into Aeries?
• Quick Start Guide for Aeries Security

See all 8 articles

Configuration 30

• Configure Aeries Database Connections - Adding A New Year
• Appsettings.config file in AppSettings
• AeriesReportingConfig.config File

See all 30 articles

Aeries New User Interface Installation 0

Customizing Aeries 4

• Define Custom Tables
• Supplemental Data Tables
• Customizing the Navigation for Pages and Reports

See all 4 articles

Security 18

• Introduction to Aeries Security
• Aeries Security - Groups
• Aeries Security - Users

See all 18 articles

Code Table Management 10

• Code Table Management Overview
• Code Table Management Security
• Default Code Management

See all 10 articles

New Year Rollover 6

• New Year Rollover Process Guide
• Hosted New Year Rollover Preparation Checklist
• New Year Rollover Checklist SQL Script

See all 6 articles

Permissions Needed for Aeries Web Imports - Technical Guide 1

• Permissions Needed for Aeries Web Imports - Technical Guide

Push and Pull Setup Tables 1

• Push and Pull Setup Tables

Configuration and Administration Reports 3

• Code Table Report
• Effective Permissions Report
• Effective Permissions Report (Group)

Installing and Updating Aeries 3

• Updating Aeries Web and Reporting Server
• Installing Aeries and Reporting
• Update Aeries SQL Databases

Administrative Functions 5

• Administrative Functions
• Reset Parent/Student Accounts
• Teacher Files (My Briefcase)

See all 5 articles

School Configuration 3

• Adding a New School in Aeries
• NPS (nonpublic, nonsectarian) Schools
• School Information

How-To's and Troubleshooting 17

• Can a User Type account Have Permissions to Security?
• Can LDAP Connection Strings Use a Hostname Instead of an IP Address?
• How to Check which Portal Groups or Teachers have the "View All Students in Current School" Permissions

See all 17 articles

Implementation Resources 2

• Implementation Data Conversion Validation Queries
• New District 3-Year Aeries Feature Implementation Plan

Training Catalog 16

• Basic Overview
• Basic Overview Quick Start
• Attendance Setup and Configuration

See all 16 articles

Implementation Webinars 10

• Aeries Basic Overview Webinar
• Daily Attendance Webinar
• Period Attendance Webinar

See all 10 articles

Product Integration Details 62

• Apptegy Integration
• AristotleK12 Integration
• ASB Works Integration Details - SFTP

See all 62 articles

OneRoster API 6

• Introduction to OneRoster API
• OneRoster API Setup
• OneRoster API Available Endpoints

See all 6 articles

Aeries API 15

• Aeries API - Attendance and Enrollment-related end points
• Aeries API - Building a Request
• Aeries API - Gradebook-related end points

See all 15 articles

General 3

• List of Third Party Vendors who Integrate with Aeries
• 3rd Party System Connections
• Troubleshooting Data Issues with 3rd party vendors

Google Integration 18

• Unauthorized client or scope in request
• Google Classroom for Elementary Teachers
• Resource Not Found: groupkey

See all 18 articles

How-To's and Troubleshooting 9

• Adding a Case Manager (CSE.SI) to the Special Ed Data Import - Aeries Interface
• Class Name Format in Clever
• Google - Properly Populating Staff Root Org Unit

See all 8 articles

PEIMS/TSDS Field Mapping by Page 33

• PEIMS/TSDS Field Mappings by Page - Overview
• PEIMS/TSDS Field Mapping by Page - Activities and Awards
• PEIMS/TSDS Field Mapping by Page - Assertive Discipline

See all 33 articles

Texas State Reporting 48

• Texas - PEIMS Fall (Submission 1)
• Texas - PEIMS Midyear (Submission 2)
• Texas - PEIMS Summer (Submission 3)

See all 48 articles

PEIMS/TSDS Field Mapping by Interchange 16

• EducationOrganization Interchange - Field Mapping and Rules
• EducationOrgCalendar Interchange - Field Mapping and Rules
• MasterSchedule Interchange - Field Mapping and Rules

See all 16 articles

TREx Field Mapping 2

• Texas - TREx - XRF Data Updates Required for TREx
• TREx Field Mapping

Attendance Reconciliation 11

• Texas - Attendance Reconciliation
• Texas - Attendance Reconciliation - Daily and Weekly Steps
• Texas - Attendance Reconciliation - Six-Week Reporting Period Steps

See all 11 articles

Attendance 0

TSDS Ed-Fi 19

• Texas State Reporting - Ed-Fi
• Ed-Fi - Alternative and Supplemental Services - Field Mapping
• Ed-Fi - Assessment - Field Mapping

See all 19 articles

How-To's and Troubleshooting 41

• Ed-Fi - Aeries Entity JSON
• Ed-Fi - Code Mappings Dropdown is Blank
• Ed-Fi Error - Local Education Agency

See all 41 articles

Home Page Widgets 0

Aeries v10 Feature Plans 0

Year-at-a-Glance 8

• Texas - Before the School Year Begins - Checklist
• Texas - First Days of School - Checklist
• Texas - Beginning of the School Year - Checklist

See all 8 articles

Attendance 3

• California - Attendance Checklist - Daily/Weekly Tasks
• California - Attendance Checklist - Monthly/End-of-Reporting Period Tasks
• California - Attendance Checklist - End-of-Year Tasks

CALPADS 0

Before the School Year Begins 12

• California - Attendance Checklist - Before the School Year Begins
• California - Discipline Checklist - Before the School Year Begins
• California - Grade Reporting & Gradebook Checklist - Before the School Year Begins

See all 12 articles

Beginning of the School Year 7

• California - Grade Reporting & Gradebook Checklist - Beginning of the School Year
• California - Student Enrollment & Information Management Checklist - Beginning of the School Year
• California - Special Education Checklist - Beginning of the School Year

See all 7 articles

First Days of School 1

• California - Attendance Checklist - First Days of School

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