CALPADS FAQs 30

• Common Acronyms
• CALPADS Submissions Chart Guide
• CALPADS Status Clarifications: Post Secondary Survey, Adult Age Students, Work-Based Learning
• Reconciliation FAQs
• EOY 1 FAQs
• EOY 2 FAQs
• EOY 2: CALPADS Student Withdrawal Data Population Chart
• EOY 3 FAQs
• Fall 1 FAQs
• Fall 2 FAQs
• SELA FAQs
• Enrollment Update Process - FAQ
• SENR FAQs
• SINF FAQs
• SPRG FAQs
• SPRG: CALPADS Special Programs Chart
• SPRG: CALPADS Decision Chart Guide for NSLP/FRE Management in Aeries
• SPRG: Using Excel to validate district subgroups that are not matching the CALPADS Report 1.1 Enrollment Primary Status by Subgroups?
• STAS FAQs
• SPRG: Why is CALPADS not reflecting our program data for students when we have added a program record for each student?
• 504 Plans - How does Aeries extract 504 Plan records?
• Suggested CALPADS Workflows – Post-Process Redevelopment
• CALPADS Post-Redesign Changes 2022
• California - P-EBT 4.0 and S-EBT Submission Information
• California - P-EBT Submission for the 21/22 School Year
• What are the new CALPADS Language Codes?
• How do I add a new CALPADS 3-character Language Code to Aeries
• How to Report Summer Grads for CALPADS Submission
• CALPADS Queries
• Why Doesn’t the Birth State Code Added to the Code Table Appear in the Drop-Down?

CALPADS Common Errors 82

• CERT005 - Student Course Section for SSID Not Enrolled on Census Day
• CERT041 - All Intra-LEA CCEs Must Be Resolved Before Certifying
• CERT047 - Teaching Staff Assignment Missing
• CERT048 - Missing Non-Classroom Based Assignment or Course Section Record
• CERT077 - No Student Course Section Data for a Primarily Enrolled Student (SCSE)
• CERT081 - No Course Section Data for a Secondarily or Short Term Enrolled Student
• CERT084 - No Staff Assignment for Demographics
• CERT090 - EL, RFEP, or IFEP student reported with a Primary Language of English or Sign Language
• CERT093 - English Language Acquisition Status (ELAS) Start Date is Greater Than the SINF Effective Start Date or the ELAS Start Date is Missing
• CERT097 - Missing Title 1 Targeted Assistance Program Records
• CERT099 No Student Course Section Data for a Primarily Enrolled Student
• CERT123 - Missing or Invalid SCSC Record for CTE Completer
• CERT127 - Missing Suspension Data for a student who was reported as absent due to an Off Campus Suspension
• CERT128 - Missing Absence Summary Data for Student
• CRSE0122 - Duplicate SEIDS Submitted for the Same Course Section.
• CRSE0130 - Missing Course Section Record for Multiple Teacher Code
• CRSE0131 - Missing Language of Instruction Code
• CRSE0132 - Invalid Language of Instruction Code
• CRSE0133 - Missing CTE Course Provider Code
• CRSE0135 - Invalid SEID in Course Section Record
• CRSE0224 - Missing Education Service Code
• CRSE0298 - Course Content Code 154 is Not Valid for this Course
• CRSE0462 - Course Content Area Subcategory Code is required for this State Course Code
• CRSE0465 - High Quality CTE Course Indicator is required for this Course Section
• CRSE0466 - Missing Charter Non-Core, Non-College Prep Course Indicator
• CRSE0467 - Invalid Course Group State and Content Course Area Subcategory Combination
• CRSE0468 - Invalid Course Group State and CRS - Departmentalized Course Standards Grade Level Range Combination
• CRSE0220 - Staff Demographic Record Missing for SEID ##########
• GERR0001 - Required Field Missing
• GERR0002 - Value Not Found in Reference Set

CALPADS in Aeries Basics - Field Mapping by Page 27

• CALPADS in Aeries Basics - Overview
• CALPADS Cross Reference by Aeries Page
• CALPADS Cross Reference by Extract
• CALPADS in Aeries Basics - 504 Plans
• CALPADS in Aeries Basics - Activities and Awards
• CALPADS in Aeries Basics - Assertive Discipline
• CALPADS in Aeries Basics - Attendance Enrollment
• CALPADS in Aeries Basics - Attendance History
• CALPADS in Aeries Basics - Career Pathways
• CALPADS in Aeries Basics - College Entrance Tests and Requirements
• CALPADS in Aeries Basics - Course Data
• CALPADS in Aeries Basics - Course Attendance (CAR)
• CALPADS in Aeries Basics - Course History Institutions (CHI)
• CALPADS in Aeries Basics - Free and Reduced Meals NSLP
• CALPADS in Aeries Basics - Gate
• CALPADS in Aeries Basics - Language Assessment
• CALPADS in Aeries Basics - Master Schedule
• CALPADS in Aeries Basics - School Options
• CALPADS in Aeries Basics - Secondary Student Data
• CALPADS in Aeries Basics - Special Education Data
• CALPADS in Aeries Basics - Special Programs
• CALPADS in Aeries Basics - Staff Data
• CALPADS in Aeries Basics - Student Data Fields
• CALPADS in Aeries Basics - Transcripts/Transcript Terms
• CALPADS in Aeries Basics - Teacher Data/Elementary Schools
• CALPADS in Aeries Basics - Teacher Data/Secondary Schools
• CALPADS in Aeries Basics - Behavioral Emergency

CALPADS Annual Maintenance 3

• CALPADS Annual Maintenance - Start of the School Year
• CALPADS Annual Maintenance - Ongoing
• CALPADS Annual Maintenance - Closing Out the School Year

CALPADS Extracts 24

• CALPADS Extracts - Overview
• CALPADS Extracts - Security
• CALPADS Extracts - Schools Tab
• CALPADS Extracts - Code Translations Tab
• CALPADS Extracts - Other Options Tab
• CALPADS Extracts - Enrollment Update
• CALPADS Extract: Fall 2 -Post Secondary File (PSTS)
• CALPADS Extracts - File Download Section
• CALPADS Extracts Identifier Tab - SSID Match Process
• CALPADS Extracts - Identifiers Process Workflow
• CALPADS Extracts - SSID Matching Tool Manual Process
• CALPADS Extracts - Identifier Tab, "Create SELA Extract for TBD Students" File
• CALPADS Extracts - SELA Import Tab
• CALPADS Extracts - SENR ODS Reconciliation
• CALPADS Extracts - SPRG ODS Reconciliation
• CALPADS Fall 2 Reporting - General Information
• CALPADS Extracts - Direct Certification Tab
• CALPADS Extracts - Other Extracts Tab
• CALPADS Extracts - LTEL Import Tab
• CALPADS Extracts - EOY - End of Year Files Tab
• CALPADS Extract: EOY - Work-Based Learning (WBLR)
• Extended CAASPP/ELPAC Testing for 20-21
• CALPADS Extracts - Summer ELPAC Testing Tab
• CALPADS 2023-2024 Changes

CALPADS Reports 3

• Student Counts (Census Day) Report
• CALPADS Programs Reference by Student Report
• CALPADS in Aeries Basics - Student Data Audit Report

CALPADS SELA Import Process 5

• CALPADS SELA Import - Overview
• CALPADS SELA Import - Request Files and Import Files Into Aeries
• CALPADS SELA Import - SELA Extract
• CALPADS SELA Import - Import New SSIDs
• CALPADS SELA Import - SELA Conflict Report

CALPADS by CSIS 1

• CALPADS by CSIS presentation at Aeries Spring Conference

CALPADS Fall 1 Reporting 2

• Fall 1 Queries and Reports
• 2024/2025 Fall 1 Reporting Roadmap

CALPADS Fall 2 Reporting 5

• CALPADS Fall 2 Reporting - Data Population
• CALPADS Fall 2 Reporting - Uploads to CALPADS
• Fall 2 Queries
• Course Attribute Queries for 2019/2020 Transition
• 2024/2025 Fall 2 Reporting Roadmap

CALPADS EOY Reporting 16

• EOY 1 Course and Staff Files - CRSC , SCSC and SDEM
• EOY 1 Career Technical Education File - SCTE
• EOY1 Course and Career Pathway Queries
• EOY 2 Program Queries and Reports
• EOY 3 Discipline Files - SINC, SIRS, SOFF
• EOY 3 Discipline Queries and Reports
• EOY 3 CALPADS STAS File - General Information
• EOY 3 CALPADS STAS File - Absence Codes
• EOY 3 CALPADS STAS File - Attendance History
• EOY 3 CALPADS STAS File - Other Options
• EOY 3 CALPADS STAS File - CALPADS File Layout and Aeries Information
• EOY 3 CALPADS STAS File - Hourly Calculation for Alternative Schools
• EOY 3 CALPADS STAS File - Suspension Information
• EOY 3 Attendance Queries
• EOY 3 STAS - Calculate Attendance Totals Based on Period Attendance
• An Assertive Discipline Record is Not Extracting in the CALPADS SINC, SIRS, and SOFF

CALPADS Presentations and Meeting Agendas 1

• Aeries-CALPADS So-Cal User Group Meeting 3/13/2020

How-To's and Troubleshooting 75

• A GERR0002 Error for the Value GG is Returned When Submitting CALPADS SCSC Extract File
• Adult Age Transition Status Indicator (CSE.PSI) Setup
• Best Practices for Managing 504 Plans in CALPADS
• CALPADS - Summer ELPAC Testing Extract File Contains no Students
• CALPADS EOY 1 SDEM, SCSC and CRSC Not Extracted for One School - Things to Check
• CALPADS EOY Discipline Incident Record not Extracted
• CALPADS Error GERR0005 When Submitting an SPRG
• CALPADS Error IVR0116 CRSE
• CALPADS Error SELA0283 - Date Mismatch for English Language Acquisition Status Code For New Students to Our District
• CALPADS Error SPRG0550F1 - Invalid ELAS Code for Language Instruction Program
• CALPADS Extract - LTEL Import Not Updating Student Data
• CERT046 - Staff FTE > 200% or <5%
• CERT050 - Administrator Staff Assignment Missing
• CERT051 - Pupil Services Staff Assignment Missing
• CERT052 - Itinerant or Pull-Out/Push-In Teacher Staff Assignment Missing
• CERT053 - Teacher Staff Assignment Missing
• CERT054 - Staff Demographics Missing
• CERT082 - Multiple Teachers Expected for Class
• CERT104 - Course Section Missing Education Service Code
• CERT174 - Course Identified as Special Education with no SWD Enrolled
• Change a Student from Primary to Secondary Enrollment - Exit Code
• Coding College Credit and Dual Enrollment Courses for CALPADS EOY Extracts
• CRSC/CRSE Extract with a Blank Course Code
• CRSE0458 - Missing Middle School Core Setting Indicator
• CRSE0530 - Missing Departmentalized Course Standards Grade Level Range Code
• CRSE0636 - Course Standard Grade Level Range Code Not Valid for Course Instructional Level
• CRSE0642 - Missing Content Standards Alignment Code
• CRSE0688F2 - Multiple Teachers Expected for Class
• CTE COURSE NOT REPORTING IN CALPADS EOY 1
• EOY Files Generate Zero Records for an Elementary District (TK-8)