Overview

Security

Configurations

Daily Attendance

Period Attendance: 

All Day Attendance Management


Overview


Navigate to the School Info/School Options page. 


At the beginning of the school year it is important that School Options, School Calendar and the Absence Code Table are set up correctly. These options are usually setup by the District office. Verify that these options are correct prior to performing the Daily Attendance and/or Period Attendance functions. If these options are set up incorrectly contact the District Office for assistance.



Security

Admin Only


Configurations


Select the options that for your Schools' Scheduling and Attendance types:


Not all options will be available at all Schools. These depend on the Scheduling features enabled by the District:

  • LO/HI Grades
  • Attendance Period
  • All Day Attendance Management
  • Tracks
  • Scheduling Type
  • Track Primary Classes
  • Use Staff in Sections
  • Utilize A/B days
  • Session Type
  • Schedule Basis
  • Education Type


NOTE: Schools should not have a High Grade above 12, even if using higher grade levels for Special Education, Ungraded, or another student grouping.





In the Attendance Type field, select Daily to setup attendance on a daily basis. Select Negative Attendance in the Attendance Reporting field to compute the correct attendance figures for monthly reporting.  Typically, for most schools, this information does not change.  But before school starts, each year, this information should be verified.


Daily Attendance


Example is displayed below:



Period Attendance

Example is displayed below:



All Day Attendance Management

In Period Attendance schools the All Day Attendance Management option indicates how the All-Day Attendance code will be managed: either Manually, or by using an Attendance Time. When Attendance Time is selected there is an option to identify the ADA Time for a school.  This option can be used to allow period attendance schools to have a "Home Room" that always meets at a specific time of the day to represent the attendance for the entire day. This is not a recommend attendance accounting method for most California schools, but is an option for some specialized schools and Texas schools. 


When Attendance Time is selected there is an option in Portal Options to enter the the Start and End Times for when attendance can be taken in the period that meets during a school's ADA time. Please refer to the Portal Options – Attendance documentation for additional information regarding setting the ADA Time restrictions for a school.


Information about School Contacts can be found here


The School Options page at District level has Grade Reporting Type options that need to be enabled to determine what grading will be available to use in the Schools.



Additional Information on the use of the Grade Reporting types can be found here