(District) Establish district and school attendance procedures and protocols that meet the mandated requirements.

Electronic Attendance Overview 

Electronic Attendance Sample Letters to CDE and Auditor 

Electronic Attendance Accountability Worksheet 

Manage security for users who will be viewing, taking, and managing attendance.

• Campus staff
• Teachers
• Parents

Security Management >

• Users
• Groups
• Portal Groups
• Table Permissions

Security

Submission Log Permissions Setup

(District) Update attendance settings:

• Enable ADA Weighting based on Attendance Program 
• Disable School Based Attendance Letters 
• Hide The Days with Truancies total on Student Attendance 
• Attendance Fill Periods 

School Info > Configurations > District Settings

District Settings (District Rules)

Enable ADA Weighting

(District) Set district attendance options:

• Attendance Period

School Info > School Options (district)

School Options Setup

Configure attendance history.

Attendance Accounting > Configurations > Attendance History Config

Attendance History Configuration

Attendance History Overview

Attendance History Fields

Add the following codes to the code table:

• Bell schedule definitions (BSD.TY)
• Block schedule codes, if using  (MST.U1-MST.U8)
• Attendance note (ATN.CD)
• Independent study (STU.SP)
• Supplemental attendance codes, if using (ATP.TY, ATP.TG, ATP.UC1-UC8, ATS.TG, ATS.UC1-UC8, ATA.PR, ATD.CD)
• No Show students (STU.TG)
• CTE Dept (CRS.DC = CTE)

School Info > Configuration > Update Code Table

Update Code Table

Adding a Bell Schedule Definition to the Code Table

Attendance Notes Update Code Table Setup

Print Off Campus Pass

Daily Attendance Schools Lunch Count

Supplemental Attendance Checklist

Attendance Rulesets

Independent Study Overview 

Can the No Show Code (N470) be used for students who were previously enrolled? 

Update School Options related to attendance:

• Tracks - The number of attendance tracks at the school
• All Day Attendance Management = Attendance Time
• Primary/Secondary ADA Time
• Att Type (Attendance Type) = Period or Daily
• Att Reporting (Attendance Reporting Type) = Negative
• Utilize A/B Days

School Info > School Options

School Options Setup

Flex Scheduling - Attendance Options Chart

Attendance Options Chart

Alternative School Configuration

Long Term Independent Study

Attendance Time (ADA Time) All Day Attendance Management

Update School Information related to attendance:

• Calendar Type - Used for CBEDS
  
• Prior Year ADA - Used for Attendance Percentage Comparison

School Info > School Information

School Information

Update School Settings related to attendance:

• Populate All-Day Attendance Code Automatically, if using
• Calculate Attendance Totals Based on Period Attendance, if using 

Configurations > School Settings

School Settings

Scheduling Process > Master Schedule

Update Portal Options related to attendance.

• Enter Attendance Times for schools that take daily attendance. NOTE: For period attendance schools, many districts allow attendance to be submitted throughout the day and set the window to close at the end of the school day.
• Update Attendance Rulesets, if using
• Enable attendance notes, if using
• Set options related to electronic attendance, if using:
  • # Days Teachers Can Back Post Attendance = 0
  • # Days Teachers Can Forward Post Attendance = 0

School Info > Portal Management > Portal Options (Attendance tab)

Portal Options - Attendance

Electronic Attendance Portal Options

(Flex) Flex Scheduling - Attendance Options Chart

Attendance Options Chart

Attendance Rulesets

Attendance Time (ADA Time) All Day Attendance Management

Attendance Notes Security Permissions and Portal Options Setup

Update Portal Options related to supplemental attendance, if using.

School Info > Portal Management > Portal Options (Attendance tab)

Portal Options - Attendance

Create the traditional calendar for each track.

School Info > Calendar

Create a Calendar

Multi-Track Calendar Setup

Copying a Track on the Calendar Page

Eliminate a Week from the Calendar

Alternative School Configuration

Attendance Time (ADA Time) All Day Attendance Management

(Flex) Flex Scheduling - Calendar

Should the Calendar be Modified for ADA Maximization?

Create class calendars.

Attendance Accounting > Configurations > Class Calendars

(Flex) Flex Scheduling - Class Calendars

Build block schedule calendar, if using.

Attendance Accounting > Configurations > Block Schedule Calendar

Build a Block Schedule Calendar

Complex Schedules - A/B Day Schedules

Complex Schedules - Odd/Even Day Schedules

Alternative School Configuration

Build bell schedules for each track:

• Build the default bell schedule used on normal school days.
• Build custom bell schedules for a particular day.
• Build bell schedules for block schedules if using.
• Assign bell schedule to calendar.

(Default) School Info > School Options

(Custom/by date) Attendance Accounting > Configurations > Bell Scheduler

(for block schedules) Attendance Accounting > Configurations > Block Schedule Calendar

School Options Setup

Create a New Bell Schedule

Block and Bell Scheduler Procedures Overview and Setup

Assigning Bell Schedules to Calendar Days

Alternative School Configuration

Complex Schedules - Odd/Even Day Schedules

(Flex) Flex Scheduling - Bell Scheduler

Build class periods.

Attendance Accounting > Configurations > Flex Periods

(Flex) Flex Scheduling - Flex Periods

Update absence codes.

Attendance Accounting > Configurations > Update Absence Codes

Absence Codes Overview

Setup Absence Codes

Absence Codes Security Permissions Setup

Attendance History Absence Codes

Independent Study Absence Codes Setup

Alternative School Configuration

Configure the No Show process.

School Info > Configurations > No Show Setup

No Show Setup

No Show Overview

Can the No Show Code (N470) be used for students who were previously enrolled?

Enable attendance notifications, if using.

School Info > Aeries Communications > Attendance Notifications

Aeries Communications - Attendance Notifications Configuration

Configure re-admit/off-campus pass printing, if using.

Readmit Slip and Off Campus Pass Receipt Printer Setup

(District) Create district-level attendance letters, if using.

School Info > Configurations > Attendance Letters > Attendance Letter Options

School Info > Configurations > Push and Pull Setup Tables

District Attendance Letters - Overview

(Flex) Flex Scheduling - District Attendance Letters

District Attendance Letters - Letter Options

Push and Pull Setup Tables

Create school-level attendance letters, if using.

Attendance Accounting > Configurations > Letter Text Editor

Attendance > Attendance Letter

Attendance Letters - Creating New Attendance Letters

Attendance Letters - Printing Attendance Letters to Parents

Configure ParentSquare and Aeries to send district attendance letters through ParentSquare, if using.

School Info < Aeries Communications > Attendance Notifications

Aeries Communications - Attendance Notifications Configuration

District Attendance Letters using Aeries Communications

(District) Configure supplemental attendance, if using.

Supplemental Attendance > Configurations > Supplemental Attendance Configuration

Supplemental Attendance Configuration

Create supplemental attendance sessions, if using:

• Calendars 
• Staff
• Students

Supplemental Attendance > Supp Att Sessions

Supplemental Attendance > Supp Att Sessions > Calendar (ATC)

Supplemental Attendance > Supp Att Sessions > Staff (ATR)

Supplemental Attendance > Supp Att Sessions > Students (ATA)

Supplemental Attendance Sessions (ATS)

Supplemental Attendance Session Calendar (ATC)

Supplemental Attendance Session Staff (ATR)

Supplemental Attendance Session Students (ATA)

View Sessions List in Programs Page

Configure supplemental attendance-to-attendance processing if using.

• Linked Attendance Period field on Supplemental Attendance Sessions
• Supp Att field on Master Schedule section (MST.USA)
• Linked Attendance Period field on Bell Scheduler or School Options > Bell Schedule

Supplemental Attendance > Supp Att Sessions

Scheduling Process > Master Schedule

School Info > School Options

Attendance Accounting > Configurations > Bell Scheduler

Supplemental Attendance Checklist

Supplemental Attendance Sessions (ATS)

Initialize attendance.
NOTE: This should be run as close to the first day of school as possible. It must be run before school opens on the first day of school.

Attendance Accounting > Functions > Initialize ATT/CAR

Initialize Attendance