Overview

There are multiple options for adding Teacher Gradebooks. Teachers can choose to add Gradebooks individually for their classes or they can be mass added. 

There are several ways for a teacher to add new gradebooks. The following buttons are available on the Gradebook Dashboard page to add gradebooks.

• Add Gradebook – allows adding gradebooks individually

• Mass Add Gradebooks – ability to mass add gradebooks for all of the sections for the logged in teachers. 

• Copy Gradebooks – will allow you to copy gradebooks from another teacher or year.

Configurations

To Mass Add Gradebooks for all or selected sections of the teacher, click the mouse on the Mass Add Gradebooks button. Gradebooks will be created for each section with the Course Title as the Gradebook Name. Gradebooks can be added for multiple terms. The Gradebook Name can be edited after using the Mass Add Gradebooks function.

The following page will display with the teachers assigned sections listed. Select or deselect the sections individually by clicking on the Select button. Click the mouse on the Remove button to deselect a section. Click the mouse on the Next button to continue.

When using the Mass Add Gradebooks feature in an Elementary school with no Master Schedule, instead of asking which sections to create gradebooks for it will ask for the number of gradebooks to be created as well as Gradebook names. 

Gradebook Terms allows teachers to associate multiple terms with a single gradebook. Teachers can now create one gradebook for the entire semester or school year and the terms selected will control the view of assignments to parents and students. Gradebook Terms affects not only the view of assignments but also the calculation of the overall score and mark based on the assignment due dates. If an assignment due date falls within the Gradebook Term Starting and Ending date that assignment will be calculated towards the overall score.

The following Select Terms window will display next. Select the applicable terms for the gradebook. The terms from the Schools Term table will display. Multiple terms can be selected. Ex: Fall and Spring terms can be selected as shown below.

The terms displayed are from the Term (TRM) table for the school. At least one term must be associated with the gradebook. When multiple terms are selected their date ranges cannot overlap.

Existing gradebooks can have their terms adjusted also. A gradebook with a term of Year can be changed to a Quarterly gradebook. The existing assignments will display and also the calculation of the overall score and mark based on the assignment due dates within the new term dates of Quarter 1, Quarter 2, Quarter 3 and Quarter 4.

Gradebook terms affect the display of the gradebooks. This will allow teachers to create one gradebook and select multiple terms. The assignments will display based on the assignment due date and gradebook term dates.

Click the mouse on Create Gradebooks button to mass add Gradebooks. One gradebook for each section selected will be created.

The gradebooks can be edited after they are created in the Manage Gradebooks page.

To create a new Gradebook individually, click the mouse on Add Gradebook button on the top of the dashboard page. The following page will display for a secondary and Elementary with MST schedule school.

The following displays on the New Gradebook page:

Info - The info message will display the teacher’s Low and High grade range from the Teachers form.

Single Term – If selected, the gradebook will be given a term of Year and the Associated Terms selection box will no longer apply. The Term Description box can be used to add a user defined term name for the gradebook. This option should be used when grading terms do not match the terms defined for the school. This scenario could include Trimester Elective Wheels being used in a Semester School, Hexamester Schools or year-long sections that reset instruction and students at the semester.

When this option is selected an additional option to “Close Gradebook” will become available at the bottom of the edit gradebook page.

Gradebook Name - This Gradebook Will Be Named With The Pattern of 'Period - Name - Term'. Select a period, or select a section from the Sections area below and the course name, period and term will be populated for you.

Term Selection - The terms from the Schools Term table will display. Multiple terms can be selected. Ex: a Fall and Spring term can be selected as shown below. One gradebook will be created for each section but if selecting multiple terms, they will display separately.

Gradebook terms affect the display of the gradebooks. This will allow teachers to create one gradebook and select multiple terms. The assignments will display based on the assignment due date and gradebook term dates.

Sections - At least one section must be associated with the gradebook.  You can also associate multiple sections with this gradebook. This will allow you to see all students in those associated sections in this single gradebook. If you would rather keep your gradebooks separate BUT have all the assignments the same in each gradebook. You should not associate multiple sections with this gradebook.

The section area has two columns, Associated and Primary Gradebook. The Associated column is used to select which section is associated with the gradebook. The Primary Gradebook checkbox should be used to notate which section is the Primary Academic section for the Gradebook. Only one Gradebook can be selected as the Primary Gradebook for a Class. 

Comments can be entered for the gradebook.  Click the mouse on the Save button when complete.  After saving the new Gradebook information, if the Gradebook was set up as a Single Term Gradebook, an additional option will display at the bottom of the edit gradebook page.

Overall Standard dropdown is available to elementary teachers that use Standards Based Grade Reporting. The dropdown is populated with the grade level report card standards that are set up to receive a Mark value. The Overall Standard is saved to the Gradebook Standard (GBK.SD) field and is used to determine assignment Mark values when the Portal Options > Gradebook >  Require Teacher to use Standards' Mark Types for Assignment Scores (SBG Gradebooks Only) is set. Please see Standards - Applying Different Mark Types to Terms for more information.

Close Gradebook – When using the Single Term Gradebook option, If the Close Gradebook option is selected the gradebook will be closed and will move to the Past Terms gradebook area. This option allows teachers using a single term gradebook to be able to manually close a gradebook when a term they designed for is complete.

The following page will display in an Elementary school with no Master Schedule.

The following displays on the Edit Gradebook page:

Info: The info message will display the teacher’s Low and High grade range from the Teachers form.

Single Term – If selected, the gradebook will be given a term of Year and the Associated Terms selection box will no longer apply. The Term Description box can be used to add a user defined term name for the gradebook. This option should be used when grading terms do not match the terms defined for the school. This scenario could include Trimester Elective Wheels being used in a Semester School, Hexamester Schools or year-long sections that reset instruction and students at the semester.

When this option is selected an additional option to “Close Gradebook” will become available at the bottom of the edit gradebook page.

Note: Changing the name of the term description will not change the gradebook’s term of Year.

Gradebook Name – Enter the Gradebook name

Term Selection - The terms from the Schools Term table will display. Multiple terms can be selected. Ex: Trimester 1 and Trimester 2. One gradebook will be created for each section but if selecting multiple terms, they will display separately.

Comments – comments can be entered for the gradebook.