Student Enrollment & Information Management
Grade Reporting & Gradebooks
The following Grade Reporting and gradebook tasks should be done at the beginning of the school year.
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
 | If using district GPAs by cohort, be sure the following fields are set correctly:
| Student Data > Demographics | |
| Set Grad Type - Code (STU.HSG) to 34 - Foundation High School Program in order for endorsements to extract properly for PEIMS and TREx reporting. | Student Data > Demographics (Student Demo 2 tab) | |
| Assign graduation tracks to students.
| Student Data > Grades > Graduation Status | Texas - Student Academic Achievement Record (AAR)/Transcript |
| Review, revise, and create student academic plans as needed. | Student Data > Scheduling > Academic Plan | |
| If using standards-based grading, assign report cards to students. | Standards Based Grades > Standards Based Input | |
Gradebooks | |||
| Create teacher Gradebooks using one of the following:
NOTE:
| School Info > Functions > Mass Create Gradebooks School Info > Functions > Mass Copy Gradebooks Aeries Gradebook > Manage | Gradebook Quick Start Guide Overview Gradebook Quick Start Guide Building Gradebooks Standards Based Progress Dashboard Display Requirements Gradebook Quick Start Guide Teacher Resources Gradebook Quick Start Guide Overview |
| Link the gradebooks. | Aeries Gradebook > Configuration (Link Gradebooks button) | Gradebook Quick Start Guide Building Gradebooks> |
| Associate each Gradebook with one or more sections. NOTE:
| Aeries Gradebook > Manage > Edit Gradebook | |
| Create categories, and assign weights to the categories. NOTE:
| Aeries Gradebook > Manage > Categories | |
| Configure grading rules for each category. NOTE:
| Aeries Gradebook > Manage > Rules | |
| Add assignments to the categories.
| Aeries Gradebook > Manage > Assignments (Add Assignment) Aeries Gradebook > Manage > Assignments | Gradebook Quick Start Guide Assignments Import/Push Assignments From/To Another Gradebook Push Assignment to Other Gradebooks Import Assignments from Another Gradebook |
| Add students to the Gradebook.
| Aeries Gradebook > Manage > Manage Students | |
| Teachers can transfer students who have moved between classes with the same teacher and course (linked gradebooks only). | Aeries Gradebook > Manage > Manage Students (Action = Transfer) | |
| Teachers can define a default transfer grade or score to use when transferring a student into their gradebook. | Aeries Gradebook > Manage > Manage Students | |
| Teachers can further manage grading aspects.
| Aeries Gradebook > Manage > Final Marks Aeries Gradebook > Manage > Narrative Grades | |
| Teachers can create templates and make a gradebook available to other schools with overlapping grade ranges. | Aeries Gradebook > Configuration (Multi-School Template) | |
| Delete a gradebook if necessary. | Aeries Gradebook > Manage > Edit Gradebook | |
Student Enrollment & Information Management ↑
The following Student Enrollment and Information Management tasks should be done at the beginning of the school year.
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
| Print student ID cards. | Reports > Student Data > Student ID Cards | |
| Enroll students in special programs. | Student Data > Programs > Special Programs Student Data > Programs > Free and Reduced Student Data > Programs > Special Education Student Data > Programs > 504 Plans Student Data > Programs > Gifted/Talented | Gifted and Talented Education (GATE) Program StudentProgram Interchange - Field Mapping and Rules PEIMS/TSDS Fields Mappings by Page - Special Programs |
| Review log of parent approval/denial of authorizations, prohibitions and waivers. | Student Data > Other > Authorizations | Authorizations, Prohibitions and Waivers PEIMS/TSDS Fields Mappings by Page - Authorizations |
| Assign family keys/relate siblings. | School Info > Functions > Mass Assign Family Keys |
Scheduling ↑
The following Scheduling tasks should be done at the beginning of the school year.
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
| Add a Staff Job Assignment - STJ record for any teacher who is not assigned to a section in the master schedule but provides instruction for students, such as a pull-out teacher who instructs emergent bilingual or special education student who are pulled out of their regular classroom. | School Info > Staff | Alternative Education (Alt Ed) Scheduling - For Credit Recovery |
| If using Alt Ed scheduling for credit recovery or other situations, create 'placeholder' courses and sections. Assign teachers to the sections. | Scheduling Process > Courses Scheduling Process > Master Schedule | Alternative Education (Alt Ed) Scheduling - For Credit Recovery |
| (Optional) If using Alt Ed scheduling for credit recovery or other situations, create a course request packet containing the Alt Ed scheduling courses. | Scheduling Process > Configurations > Course Request Packets | Alternative Education (Alt Ed) Scheduling - For Credit Recovery |
| If using Alt Ed scheduling for credit recovery or other situations, add Alt Ed 'placeholder' course-sections to the student's schedule. | Student Data > Scheduling > Classes | Alternative Education (Alt Ed) Scheduling - For Credit Recovery |
Special Education ↑
The following Special Education tasks should be done at the beginning of the school year.
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
| Add special education records for students who are participating and receiving services.
| Student Data > Programs > Special Education | PEIMS/TSDS Field Mapping by Page - Special Education |
| Add 504 records for students who qualify. | Student Data > Programs > 504 Plans Student Data > Programs > Special Programs (PGM.CD = 101) | |
| Document the paperwork distribution applicable to 504 Accommodation Plans. | Student Data > Interventions Student Data > Guidance > Counseling | |
| Add records for students residing in a residential facility. | Student Data > Programs > Special Programs (PGM.CD = 407) |
Student Success ↑
The following Student Success tasks should be done at the beginning of the school year.
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
| Add endorsements and graduation requirements for students | Student Data > Profile (Manage Endorsement button) Student Data > Grades > Graduation Status (Manage Endorsement button) Student Data > Scheduling > Academic Plan (Add Endorsement Course to Plan button) | |
| Record information for students participating in a language assessment program. | Student Data > Programs > Language Assessment | |
| Record information for students participating in a dual language immersion program. | Student Data > Programs > Language Assessment (Dual Language Immersion tab) | |
| Record information about waivers for the language assessment program | Student Data > Other > Authorizations (Type 3) Student Data > Programs > Language Assessment > Waivers | Authorizations, Prohibitions and Waivers Language Assessment Data - Waivers |
| Add student activities (Type 1). | Student Data > Other > Activities and Awards | |
| Print work permits. | Student Data > Other > Work Permit | Work Permits - General Information and Setup Work Permits - Work Permit Form and Defaults |
| Record internships. | Student Data > Other > Internships Teacher Emulation > Internships By Teacher | |
| Configure the nightly employer process to automatically expire employers. | School Info > Configurations > Employer Nightly Process Config |