Security  

Adding a Record  

Options  

Internship Visits  

Internships by Teacher  

Overview

Navigate to Student Data > Other > Internships.

The Internships page holds information about students' internships that have been assigned. It is designed to work together with the Employers table. 

Security  ↑

Users need at least Insert and Update to the Internships table (ISP) in order to add records. They must also have at least READ to the Employers table (EMP) and READ to the Internship Visits table (IVS).

Adding a Record  ↑

Click on the Add button on the header. This will activate a sub-menu where the data can be entered. 

An option to Include Prior Year Internships is available on the Internships page. The option is 'unselected' by default and will limit the display for Interships to include records that are open in the current year or have an End Date that falls within the current academic year. Select the option to display all Internships for the student.

NOTE:  Because the Internships page is tied to the Employer's page, all Internship records must have an employer record. The default value is set to 0. If an employer is not specified, it will display as (No Employer) on the screen. 

Options  ↑

Values that are required for State Reporting will be populated in the dropdown lists as necessary. Otherwise, dropdown lists can be populated from the Update Code Page.

• Employer ID (ISP.EMP): Enter Employer record from the EMP table that is related to this record. If it is not an employer-based record, leave the Employer ID field blank.  The default value of 0 will display as (No Employer).
• Start Date (ISP.SD): Date the record started
• End Date (ISP.ED): Date the record ended. 
  • All records that either ended or started in the current school year will be included in the Work-Based Learning Records (WBLR) extract as part of the CALPADS EOY Submission.
• Training Days (ISP.TRD): Optional free-form field to designate what days the student will be training, if desired.
• Training Hours (ISP.TRH):  Optional free-form field to designate what hours the student will be training, if desired.
• Work-Based Learning Type (ISP.WT): A coded value representing the work-based learning that the student completed during the academic year, in any grades 9-12.
  • Required for CALPADS WBLR extract; values are hard-coded. 
  • 
• Employer Evaluation (ISP.EE): A coded value representing the student’s performance in the internship as evaluated by their employment supervisor. 
  • Required for WBLR type 10-Internships; values are hard-coded.
  • 
• Total External Hours (ISP.TXH):  The count of hours that the student spent outside of school in a work-based learning activity in the academic year being reported.  While the hours are outside of classroom, the work-based learning activity is tied to the Internship. Rounded to whole numbers.
  • Required for WBLR types 10-Internships, 15-Student-Led Enterprise, or 20- Virtual/Simulated Work-Based Learning
• School Sponsored (ISP.SCS): An indication of whether the school, district, or county played a direct role in securing the internship for the student. A “Y” would indicate that the school, district, or county played a direct role in securing the internship. An “N” would indicate it did not. 
  • Required for WBLR type 10-Internships; values are hard-coded.
• Certificated Supervisor (ISP.CS):An indication of whether the internship was part of a program supervised by a certificated staff member of the school, district, or county. A “Y” would indicate that the internship was part of a program supervised by a certificated staff member of the school, district, or county. An “N” would indicate that it was not. If this field is tagged as Y, it is expected that the teacher for the section linked below would be the one to supervise it, and can log Visits on that Internship record.
  • Required for WBLR type 10 -Internships; values are hard-coded.
• Section (ISP.SE): This dropdown will list the sections the student is currently enrolled in. Enter the section number if the Work-Based Learning Record is linked to a specific class, whether or not it is a CTE course (California only). 
  • Currently, this is required for WBLR type 15-Student-Led Enterprise and 20- Virtual/Simulated Work-Based Learning and can be any state course code (beginning 2022-2023); values are hard-coded.
  • As of 2024/25 school year, this field is required to be populated for 10-Internships WBL type and must be a CTE course section (state course code 7000-8999) or a Work Experience code 9500, 9501 or 9502.
  • 
  • An option is available to limit the list to only display CTE course sections. This will help the user in identifying sections associated to CTE state course codes, which is required to be submitted in the WBLR extract when 10-Internship is selected.
    
• 
• Comment (ISP.CO): Free-form field for any comments

Internship Visits  ↑

Internship Visits by school staff can be documented by clicking on the Internship Visits button. Multiple records can be entered for each student, and the data is stored in the Internship Visits table (IVS). Intership Visits are directly connected to the Internship record. If Internship Visits have been documented, selecting the Show Visits button will display the associated visits documented.

Internships by Teacher  ↑

There is an Internships by Teacher page available to facilitate adding Internship records for multiple students in a class. The proper permissions for the Teachers Portal Group must be added to allow teachers access to this page.