TABLE OF CONTENTS
Overview
The Fees and Fines page is used to manage Students' unpaid and paid Fees and Fines and alert Parents about Balances Due. This can be used in conjunction with District Assets Fees
Note: Fees is transitioning to Financials for the Livingtree integration.
Security
| Table | Permission | Use |
|---|---|---|
| FEE | Read | View Fees and Fines Print Fee Letter |
| Update | Fee Code Amount Charged Date Charged Date Paid School Comment 'Mark Balance as Paid' | |
| Insert | Add new Fee record | |
| Delete | Delete Fee record | |
| COD | Read, Insert, Update | Create and Update Fee Codes |
| LTR | Read, Insert, Update | Create and Update Fee Letters |
| DRA | Read | Add Student Asset Fees |
Create Codes
Using the Update Code Table page
| Table.Field | Code | |
|---|---|---|
| FEE.CD | These are used to identify the type/reason for the fee and the Amount of the fee. |  |
| STU.MC | Messages that can appear on Report cards when applied to the Student on the Demographic page. |   |
Adding Fees
Navigate to the Fees and Fines page for the Student and click Add a New Fee and choose the Fee from the Dropdown or enter the Fee code. If an Amount has been entered for that Fee in FEE.CD it will automatically populate.
Enter the Date Charged and Amount Paid if any. Comments can be entered also. Click the Disk icon to Save.
The Total, Amount Paid and Balance Due of all debts will show at the bottom of the table.
The corresponding Message Code can also be set for the Student on the Demographics page. A Red Flag could also be used.
As the Student pays the amount the Amount Paid can be updated. When the Fee is Paid in full, use the Mark Balance Paid button. The Message Code needs to be removed from the Demographics page if used along with any Red Flags.
Student Asset Fees are added from the District Assets > Student >Student Asset Fees page.
Fee Letters
At this time, Fee Letters can be printed at the school level, from the Fees and Fines page, the Student Asset Fees page, or the Fee Letter Text Editor page.
Fee Letters are configured with the Fee Letter Text Editor under Letter Texts. Letters can be Added, Deleted, Edited, Translated and Printed from this form. There is a limit of 3 Fee Letters.
Click Add, enter an Letter ID and leave the Correspondence Language field blank. Add the text for the top and bottom portions of the letter.
Note: Currently, Fee letters for multiple languages are not supported.
Note: Fee Letters can be printed from the Fees and Fines or the Student Asset Fees page. It is important to note that if fees exist for a student in both areas the Fee letter will print information from both pages on the same letter.
District Assets Letters are run from the Asset Letter to Parents under Reports. This is a list of all checked out assets for a student.
Suggestions for Other Letters or Notices
Senior Letter
Summer School
End of Year Letter/Fall Registration
Fees an Fines can be used to put Holds on:
Athletic participation
Summer school registration
Parking Permits
Cap and Gown
Senior activities
Transcripts
Sample queries
All students owing any fees
LIST STU FEE STU.SN STU.LN STU.FN STU.GR FEE.CD BY STU.LN IF FEE.AM > FEE.PD
Students owing <Item> only (you can substitute any fee code letter for the T to query other
fees owed.)
LIST STU FEE STU.SN STU.LN STU.FN STU.GR FEE.CD FEE.AM FEE.CO IF FEE.CD = “T”
AND FEE.AM > 0
Seniors owing fees
LIST STU FEE STU.SN STU.LN STU.FN STU.GR FEE.CD FEE.AM FEE.CO IF STU.GR = 12 AND
FEE.AM > FEE.PD