TABLE OF CONTENTS
Overview
The Gifted and Talented Education (GATE) Program provides funding for local educational agencies to develop unique education opportunities for high-achieving and underachieving students. Each school district’s governing board determines their own criteria for GATE program participation. (Note: If a student transfers school districts, they may need to requalify for the new school district, as they are not automatically accepted.)
The GATE Information Form was designed to track student participation and eligibility in the GATE program as well as the GATE Referral and Evaluation process. GATE students are identified through achievement, intelligence quotient (IQ), ability, test scores and motivation. Recommendations for GATE can be made by parent/guardian, student, or teacher. Classroom observations and portfolio assessment are some additional factors a district may use to identify GATE students.
Understanding the forms and their relationships is essential to maximizing the forms usage and ensuring that only pertinent information is reported to the GATE office.
The GATE page is found under Student Data > Programs > GATE (in Texas the page is named Gifted/Talented) and has 3 tabs, General, Referrals and Tests.
Note: If using the GATE form, it is not necessary to add a record in Special Programs (PGM).
Security
| Table | Permissions | Use |
| GTE | Read Insert Update Delete | View the General GATE record Add a New GATE record Update GATE record information Delete a GATE record |
| GTR | Read Insert Update Delete | View GATE Referrals Add a new GATE Referral Update a GATE Referral Delete a GATE Referral |
| GTT | Read Insert Update Delete | View GATE tests Add a new GATE test Update a GATE test Delete a GATE test |
| GTE, GTR, GTT | Mass Update | Allows Importing of Data |
| GTC, GTN | Read (Query Only) | GATE Characteristics and GATE Notes. On the GATE page, adding, changing and deleting Characteristics and Notes follows the GTR (GATE Referrals) permissions. |
The General Tab
From the General tab one record must be added to the GTE table for a student prior to any other data being added. If the Referrals or Tests tab is selected before a General record exists, the message "Please complete the information under the 'General' tab before adding…" displays. After a GTE record has been added, the Referrals and Tests tabs allow you to add multiple records for a student.
To add a GATE record for a student click on Add New Record, fill in the fields and click Save. To edit the record, click Change.
In edit mode a Delete button is also available. Deleting the General record also deletes all of the student's GATE Referrals (with their Characteristics and Notes) and all GATE Tests. Aeries asks you to confirm: "Are you sure? This will delete all data including related tables."
The upper section of the record holds the basic GATE program information
- Eligibility Start Date (GTE.ESD) - Date the student was first identified as being eligible for the GATE program. It is important the start and end dates are populated correctly. They determine if a student is to be counted on various state and federal reports.
- Eligibility End Date (GTE.EED) - Date the student was determined to be ineligible. It is very important these dates are populated correctly. (In Texas the Eligibility dates are not shown; only the Participation dates are used.)
- Participation Start Date (GTE.PSD) - Date the student first participated in the GATE program.
- Participation End Date (GTE.PED) - Date the student last participated in GATE.
- Program Placement (GTE.PL) - Specialized placement of the student within the GATE program.
- Honors Crs Eligibility (GTE.HCE) - Indicates students who can take honors or advanced placement courses but are not eligible or participating in the GATE program
- Identifying District (GTE.DST) - the District where the Student was initially Identified/Referred to the GATE program. It is selected from the Course History Institutions (CHI.ID) list.
- Identification Date (GTE.IDT) - Date the student was identified for GATE.
Program Placement (GTE.PL) and Honors Crs Eligibility (GTE.HCE) codes, and the other GATE drop-downs, pull from the COD table as defined in the Update Code Table page. Codes are district-wide unless the district has set up that field as school-based.
- Classification Codes (GTE.CC1 - GTE.CC6) - Specific areas that a student has been identified as being Gifted or Talented in.
- User Codes (GTE.U1 – GTE.U8) - User defined fields to be used at the discretion of the district.
- Comment (GTE.CO) - Miscellaneous comments noted.
Referrals
The GATE Referral Information has been divided into three areas. Initial information is on the Referral Details tab. Student characteristics are on the Characteristics form and evaluation notes are on the Notes form.
The Referrals form can store several referral records in the GTR table for each student. Each referral can have multiple records for Characteristics and Notes records. The right side of the form displays a list of referrals for the current student and is visible from all three inner tabs (Referral Details, Characteristics and Notes). Click Add Referral below the list to start a new referral, and click a referral in the list to view it.
NOTE: The Characteristics and Notes tabs are greyed out until a Referral record has been added to the GTR table and selected. The Drop down fields pull from the COD table.
- Date (GTR.DT) - Date referral was submitted.
- Referred By (GTR.TE) – Individual who submitted this referral. Normally this is a student’s teacher but could be a school administrator or the parent.
- Status (GTR.ST) - Current status of the referral process. It can indicate whether the student has been referred for testing, referred for evaluation, etc.
- Referral Reasons (GTR.RR1 – GTR.RR5) - Reasons why the student was referred to the GATE program.
- Ltr Sent Date (GTR.LSD) - Date the Parental Consent Letter was sent.
- Status (GTR.LSS) - Status of the letter sent.
- Ltr Rcvd Dt (GTR.LRD) - Date the letter was confirmed as received by the parent.
- Status (GTR.LRS) - Parental approval status of this referral for testing of the student for GATE eligibility.
- Comment (GTR.CO) - Miscellaneous comments noted.
- User 1 - User 8 (GTR.U1 - GTR.U8) - User-defined fields. Districts can rename these labels.
Characteristics
The Characteristics form displays a list of the student characteristics that have been attributed. The list can contain multiple attributes for the referred student.
Characteristic Type (GTC.TY) – Type of characteristic.
Characteristic Attribute (GTC.CD) – Associated Attributes.
Notes
The Notes form can be used to store information related to the student’s evaluations after being referred to the program. A student can have multiple evaluations and each referral can have separate evaluation notes. Notes displayed are in regards to the referral highlighted on the right hand side of the form.
- Date Referred (GTN.FDT) - Date student was referred for evaluation.
- Date Evaluated (GTN.DT) - Date evaluation took place.
- Evaluator Name (GTN.ENM) - Name of the evaluator.
- Evaluator Type (GTN.ETY) - Type of evaluator (psychologist, etc.)
- Location (GTN.LO) - Location of the evaluation.
- Recommendation (GTN.RC) - Recommendation for GATE eligibility resulting from this evaluation/meeting.
- Recommendation Date (GTN.RDT) – Date recommendation was made.
- Comment (GTN.CO) - Miscellaneous comments noted about this evaluation
Tests Tab
The Test form contains student testing records related to the selection and evaluation process. The form can display multiple records for each student and are not associated with a specific referral.
- Date (GTT.DT) - Date the test was administered.
- Code (GTT.CD) – Test that was given.
- Score (GTT.SCR) - Numeric score on this test (up to 5 characters).
- Comment (GTT.CO) - Miscellaneous test comments noted.