Overview
An individual student or multiple students in a section can be moved, copied or dropped from the Master Schedule page. Navigate to Scheduling Process > Master Schedule. Type a section number, a Course ID, or part of a course title in the search box and click Go (a number is treated as a section number; leave the box empty to list all sections), then click the section to display it.
Note: When students are added or dropped from a section, or they are moved to another section, they will need to be moved to the new teacher's Gradebook. Teachers add and drop students in their gradebooks with the Add/Drop Students button, or automatically if the gradebook option is turned on; see Class Schedule Maintenance: Impact to Portal. To transfer Students and Gradebooks associated with a section, see Transfer Sections and Gradebooks.
On the Master Schedule page, a roster of enrolled students displays on the Students tab under the section information:
To the right of the roster, the Move students to another class form will allow you to move, copy or drop students. The form displays for users with Insert or Update permission to the Master Schedule:
A blue information box lets you know how to select or tag students and provides a link to the Teachers page, where sections and gradebooks can be transferred at the same time (the link does not display at schools that use Section Staff).
Before using the buttons below, note:
- The Crs Att Effective Date displays only if your school uses Course Attendance (CAR). It defaults to the next school day and must be a school day on the school calendar; otherwise the message "Invalid Course Attendance Effective Date." displays. For a move or copy, it is the first day in the new section; for a drop, the student's last day in the section is the school day before it.
- Students with a value in the Locked column (a permanent lock reason) are never moved, copied or dropped. The confirmation message tells you when locked students will be skipped.
- If the new section doesn't have enough open seats, users with Update permission to the Master Schedule see "Class is full! Continue anyway?". Other users see "New Section does not have enough space for these students." and can't continue.
- If the New Section doesn't exist, the message "Invalid Section." displays.
- To tag students, click their rows in the roster. Click a row again to untag it.
Move all Students ↑
To move all students in a class to another section, after displaying the section, enter the Section Number that the students will be moved to in the New Section field. If attendance has been initialized, enter the Crs Att Effective Date so that Course Attendance will be updated for the student. Click the Move all students in class button.
In the example below, all the students will be moved to Section Number 44 effective 01/15/2025.
The following message will display. Click the OK button to continue.
Drop All Students ↑
To drop all students in a class, after displaying the section, leave the New Section field blank (or enter 0). If attendance has been initialized, enter the Crs Att Effective Date so that Course Attendance will be updated for the student. Click the Move all students in class button.
In the example below, all the students will be dropped from Section Number 47 effective 01/15/2025 (if the students are dropped, their last day in the section will be the date before the Effective Date).
The following message will display. Click the OK button to continue.
Move Tagged Students Only ↑
To only move tagged students in a class to another section, after displaying the section, tag the students to be moved, enter the Section Number that the students will be moved to in the New Section field. If attendance has been initialized, enter the Crs Att Effective Date so that Course Attendance will be updated for the student. Click the Move tagged students only button.
In the example below, the selected students will be moved to Section Number 59 effective 01/15/2025.
The following message will display. Click the OK button to continue.
Drop Tagged Students Only ↑
To only drop tagged students from a class, after displaying the section, tag the students to be dropped and leave the New Section field blank (or enter 0). If attendance has been initialized, enter the Crs Att Effective Date so that Course Attendance will be updated for the student. Click the Move tagged students only button.
In the example below, the selected students will be dropped from a section effective 01/15/2025.
The following message will display. Click the OK button to continue.
Copy All Students ↑
To copy all students in a class to another section, after displaying the section, enter the Section Number that the students will be copied to in the New Section field. The students stay enrolled in the current section. (Copy can't be used to drop; if New Section is blank or 0, the message "You must select a new section to Copy students to." displays.) If attendance has been initialized, enter the Crs Att Effective Date so that Course Attendance will be updated for the student.
Click the Copy all students in class button. In the example below, all the students will be copied to Section Number 56 effective 01/15/2025.
The following message will display. Click the OK button to continue.
Copy Tagged Students Only ↑
To only copy tagged students in a class to another section, after displaying the section, tag the students to be copied and enter the Section Number that the students will be copied to in the New Section field. If attendance has been initialized, enter the Crs Att Effective Date so that Course Attendance will be updated for the student. Click the Copy tagged students only button. In the example below, the selected students will be copied to Section Number 56 effective 01/15/2025.
The following message will display. Click the OK button to continue.
