Issue

  • CALPADS Error GERR0005 when submitting an SPRG at the Beginning of the School Year

  • CALPADS Error GERR0005 with dates that are not in Aeries


Cause

Program Records that need to be closed out yearly were not closed out properly, resulting in CALPADS Error GERR0005.

  • Program Records not closed out by submitting a SPRG File at EOY

  • Program Records had Start or End Dates overwritten


Resolution

Previous years' records must be closed out with a date from that school year

Option 1:

  1. Submit an SPRG from the previous year database to close out the records in CALPADS.
  2. Import a new SPRG ODS file into the current database.
  3. Ensure end dates from the prior year are also added in the current year in Aeries.

Option 2:

  1. Manually close out the records in CALPADS.
  2. If required, populate an end date in Aeries for the current database.
  3. Import a new SPRG ODS file.


Note:

  • An SPRG should be submitted yearly during EOY to assure Programs are closed out in CALPADS (adding an exit date in Aeries is not necessary)
  • Staff should avoid overwriting Program Start or End Dates to prevent Aeries from using Overwritten dates for data reconciliation