Follow the steps below to properly handle Summer School Grads:


  1. Run SENR ODS for the current year before making any edits for Summer School Grads
  2. Update Student Demographics:
    • Set the Grade Level field to “12”
    • Set the Next Grade Level field to “12”
  3. Populate Student Data 2:
    • Enter the Date the student graduated
    • Grade level must equal 12 or any XRF translated Student Grade = 12 according to CALPADS Code Translations
    • The record must be a primary enrollment record (Enrollment Status = 10)
    • End of Year Status field (STU.EOY) must be manually populated with E156-GD12ContinuedEd
    • Completion Status code (STU.HSG) must be manually populated with 100-Graduated, Standard HS diploma or any XRF translated Completer Status code equal to 100 in CALPADS Code Translations
    • Graduation Exemption indicator (STU.GEX) must be populated with Y or N. All blanks will automatically extract as N
    • Completion Status Date (STU.DG) must be populated with the student's last day of summer school when the student met all state requirements


In Student Demographics both the Grade (STU.GR) and Next Grade (STU.NG) must be populated with a grade of 12.


End of Year Status (STU.EOY), add the E156 for the current school year.


Comp Status Code (STU.HSG) and Date Fields (STU.DT) in combination with the End of Year E156 code will create the One Day Enrollment record in Aeries to report to CALPADS.