Grade Reporting & Gradebook
The following Grade Reporting and Gradebook tasks should be done at the end of each cycle, semester, or trimester throughout the school year.
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
 | If using a third-party gradebook, import grades into the Aeries GRD table. | School Info > Imports and Exports > Import Data into Aeries |
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| Indicate if a student is exempt from a semester exam. | Grade Reporting > Configurations > Valid Marks
Grade Reporting > Configurations > Grading Periods
Aeries Gradebook > Manage > Assignments > Add Assignment | |
| Copy the previous marks into the Grade History table (must be done prior to initializing the Grade table). You are prompted to select a mark to copy. Normally, the most recent previous mark is copied to GRH. | Grade Reporting > Functions > Initialize New Grade Reporting Cycle (Update Grade History (GRH) option) | |
| Indicate the date ranges when teachers can enter grades for each grade reporting period. (Note that these dates are not the grade reporting periods).
NOTES:
| School Info > Portal Management > Portal Options > Grades (Open SBG Grading Windows for Teachers) |
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| The day before the Grading Window opens, initialize the Grade table for the appropriate mark. | Grade Reporting > Functions > Initialize New Grade Reporting Cycle | Grade Reporting - Initialize New Grade Reporting Cycle
Grade Reporting - Initialize New Grade Reporting Cycle for Multiple Schools
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| If using standards-based grading, initialized the Standards Based Grade Reporting table. | Standard Based Grades > Functions > Initialize New Grading Cycle | (SBG) Standard Based Grade Reporting - Initialize New SBG Cycle for Multiple Schools |
| (Teachers) Complete entering all assignment scores for the reporting period. | Gradebook > Scores by Class | |
| (Teachers) Load grades from their Gradebooks into Teacher Portal.
NOTE: The Load Grades from Gradebook button is only visible during the date range specified on Portal Management > Portal Options > Grades. | Teacher Portal > Grades (Load Grades from Gradebook button)
(Elementary) Standards Based Grades (Load Grades from Gradebook link) | Grade Reporting - Load Grades from Gradebook
(SBG) Secondary Standards Based Gradebook - Load Grades from Gradebook
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| (Teachers) Enter citizenship and work habit grades for students.
(Teachers) Enter comments for students. | Teacher Portal > Grades
Student Data > Grades
Teacher Portal > Mass Add Values | |
| (Optional) (Teachers) Mark grades as complete once all information is entered and accurate.
| Teacher Portal > Grades (Mark Page as Complete button) | Print Grade Report Mark Verification or Missing Mark Listing |
| Distribute the Missing Mark Listing Report to teachers to alert them of any missing marks.
It is recommended that the reports be distributed once most teachers have submitted their grades, before their window to enter grades has closed. | Reports > Grades > Missing Mark Listing
Reports > Standards Grades > Standards Based Missing Mark Listing | Print Grade Report Mark Verification or Missing Mark Listing |
| Distribute the Grade Report Mark Verification Listing Report to teachers immediately after grades are submitted to verify that the marks were submitted properly. The report includes a signature page.
The teacher makes corrections on the list, and corrections can be updated prior to printing report cards. | Reports > Grades > Grade Report Mark Verification Listing | Print Grade Report Mark Verification or Missing Mark Listing |
| Update all corrections before printing report cards.
Compute all GPAs and class rank before printing report cards. | Grade Reporting > Grades (Recompute button)
Grade Reporting > Functions > Recompute Grade Reporting GPAs and Class Rank | Grade Reporting - Recompute Grade Reporting GPAs and Class Rank
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| Rank seniors outside the semester. | Grade Reporting > Functions > Recompute Cumulative GPAs and Class Rank | Texas - Ranking Seniors Outside a Semester |
| If attendance is printed on the report cards, update attendance totals in the Grades (GRD) table prior to printing report cards. | Grade Reporting > Functions > Update Grade Reporting Absence Totals | |
| Print report cards.
Print standards-based report cards if using. | Reports > Grades > Grade Report Cards
Reports > Standards Grades > Standards Based Report Cards
Reports > Grades > Secondary Standards Based Grade Report Cards
Student Data > Grades > Standards Based Grades (for individual student) |
(Flex) Flex Scheduling - Grade Reporting
(SBG) Print Standards Based Report Cards
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| Generate various reports as needed. | Reports > Grades > Grade Report Mark Analysis
Reports > Grades > Grade Report Exception Listing
Reports > Grades > Honor Roll and Class Rank Listing From Grade Reporting
Reports > Grades > Ineligibility Listing
Reports > Grades > Student Grades
Reports > Grades > Grade Report Mark Analysis |
Grade Reporting - Print Grade Report Mark Analysis by Teacher or Course
Grade Reporting - Print Grade Report Exception or Ineligibility Report
Grade Reporting - Print Honor Roll and Class Rank Listing
Grade Reporting - Display and Update Student Grades
Grade Reporting - Print Grade Report Mark Analysis by Teacher or Course |
| After printing report cards, generate report card history. (GRD > RCH) | Reports > Grades > Grade Report Cards (Generate Report Card History button) |
(SBG) Report Card History for Standards Based Report Cards
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| Copy grades from the Grades table to the Grade History table, and store all grade history such as citizenship, comments, absences, tardies, etc. (GRD > GRH)
(SBG) If using standards-based grading, copy marks from the Standards Based Grade Reporting table into the Standards Based Grade History table. (SBG > SBH) | Grade Reporting > Functions > Copy Grades to GRH
Standards Based Grades > Functions > Copy SBG to Standards Based History
| Grade Reporting GPA History (GRG)
(Flex) Flex Scheduling - Grade Reporting
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| After semester grades are complete, copy student grades from the Grades table to the Course History table. The Course History table records will print on a student’s transcript. (GRD > HIS) | Grade Reporting > Functions > Copy Grades to Transcripts | Grade Reporting - Copy Grades to Grade History and Transcripts
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| (Teachers) Close the Gradebooks and move them to the Past Terms gradebook area.
The Close Gradebook check box is only displayed if Single Term is selected. | Gradebook > Manage > Edit Gradebook | |
| Monitor graduation/college readiness. | Grade Reporting > Graduation/College Readiness Dashboard | |
| Send graduation status letters to parents. | Reports > Grades > Graduation Status Letter
Reports > Grades > Graduation Status Report By Student | Graduation Status Letter Text Editor
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| Track any students who are graduating early under the Texas First Early High School Completion Program. | Student Data > Other > Activities and Awards | Texas First Early High School Completion Program |