Texas - End-of-Year Tasks - Checklist : Aeries Software

Student Enrollment & Information Management

Attendance

The following Attendance tasks should be done at the end of the school year.

Task	Aeries Page	Knowledge Base Article
Ensure that teachers have entered all attendance and attendance notes for the year. Submission Log Missing Attendance Submission Log Report	Attendance Accounting > Attendance Submission Log Reports > Attendance > Missing Attendance Reports > Attendance > Attendance Submission Log Reports > Attendance > Attendance Notes Reports > Attendance > Attendance Notes Usage Analysis	Submission Log General Information Submission Log Permissions Setup Missing Attendance Report Attendance Submission Log Details Attendance Notes and Attendance Notes Usage Analysis
Ensure all supporting documentation is gathered and retained, per the Student Attendance Accounting Handbook (SAAH) section 2.3.5.		Texas - Attendance Reconciliation - End of Year Student Attendance Accounting Handbook (section 2.3.5)
Reconcile the final attendance reporting period. Generally, follow the steps for End of Attendance Reporting Period (Six Week).		Texas - Attendance Reconciliation - Six-Week Reporting Period Steps
Cross check attendance data for all Out-of-School Suspension (OSS) students to avoid triggering a data validation rule. Compare the data in the two reports and ensure that no discrepancies exist.	Reports > Student Data > Student Assertive Discipline Record Reports > Attendance > Students With N Or More Absences	Texas - Attendance Reconciliation - End of Year Assertive Discipline Reports
Run the three Aeries attendance audit reports and confirm that all data is accurate. Be sure to recompute attendance when running each report.	Reports > Attendance > Student Attendance Detail Report Reports > Attendance > Student Attendance Campus Summary Report Reports > Attendance > Student Attendance District Summary Report	Texas - Student Attendance Details Report (Side-by-Side) Texas - Student Attendance Campus Summary Report (Side-by Side) Texas - Student Attendance District Summary Report (Side-by-Side) Texas - Mass Run Student Attendance Reports
Compare the TSDS Superintendent's Report (PDM3-130-008) to the Aeries Student Attendance District Summery Report. Ensure that the six-week Summary Totals on PDM3-130-008 match the Aeries District Summary.	Reports > Attendance > Student Attendance District Summary Report	Texas - Attendance Reconciliation - End of Year Texas - Student Attendance District Summary Report (Side-by-Side)
Run the Students with Perfect Attendance Report.	Reports > Attendance > Students With Perfect Attendance	Students With Perfect Attendance Report

Discipline ↑

The following Discipline tasks should be done at the end of the school year.

	Task	Aeries Page	Knowledge Base Article
	Enter the count of cyber bulling incidents for the school year.	School Info > School Options	School Options Setup

Grade Reporting & Gradebook ↑

The following Grade Reporting and Gradebook tasks should be done at the end of the school year.

See also: Texas - End-of-Year Processes

	Task	Aeries Page	Knowledge Base Article
	Indicate if a student is exempt from a final exam.	Grade Reporting > Configurations > Valid Marks Grade Reporting > Configurations > Grading Periods Aeries Gradebook > Manage > Assignments > Add Assignment	Texas - Student Exempt From Final Exam
	Verify that each 12th grade student has sufficient credits to graduate.	Student Data > Grades > Graduation Status Student Data > Profile Reports > Grades > Graduation Status Report By Student Reports > Grades > Seniors Lacking Credit For Graduation By Subject	Graduation Status Report Texas - End-of-Year Processes
Complete all end-of-cycle tasks, plus the following:
	Enter endorsements.	Student Data > Graduation Status > Manage School Info > Functions > Mass Add Student Related Data	Texas - Endorsements Endorsements/Add-on Graduation Requirements: Overview Graduation Requirements Mass Add Student Related Data Texas - End-of-Year Processes
	Enter performance acknowledgements.	Student Data > Other > Activities and Awards	Texas - Industry-Based Certifications & Performance Acknowledgements Texas - IBC Texas - End-of-Year Processes
	Enter Distinguished Level of Achievement.	Student Data > Other > Activities and Awards School Info > Functions > Mass Add Student Related Data	Texas - End-of-Year Processes Mass Add Student Related Data
	Enter completion information for any other graduation requirements.	Student Data > Other > Activities and Awards	Texas - End-of-Year Processes
	Update graduation type code and date for seniors.	Student Data > Demographics (Student Data 2 tab)	Texas - End-of-Year Processes
	Update codes for any students graduating under Individual Graduation Committee (IGC) review.	Student Data > Demographics (Student Data 2 tab)	Texas - End-of-Year Processes
	Enter certificate of completion date for special education students.	Student Data > Demographics (Student Data 2 tab)	Texas - End-of-Year Processes
	Print transcripts.	Student Data > Grades > Transcripts (individual student) Reports > Grades > Student Transcripts (multiple students)	Printing Transcripts Grade Reporting - Print Transcripts Adding/Editing a Student's Transcript Transcript Averaging Overview of Transcript and Course History Creating Transcripts for Transfer Students Transcript Pass Fail Credit Status Texas - Student Academic Achievement Record (AAR)/Transcript
	Print transcript labels.	Reports > Student Data > Avery 6490 Grade Transcript Labels	Avery 6490 Grade Transcript Labels
	Send senior transcripts to colleges.	Student Data > Demographics	Texas - TREx Export

Student Enrollment & Information Management ↑

The following Student Enrollment and Information Management tasks should be done at the end of the school year.

Task	Aeries Page	Knowledge Base Article
Withdraw students who will not be returning next year (active through the last day of school but not be returning next year). Record information for leavers.	Student Data > Demographics (Student Data 2 tab)	End of Year Withdrawals Texas - Movers, Leavers, and No Shows
Record information for graduates.	Student Data > Demographics	Texas - Movers, Leavers, and No Shows
Record information for matriculators (promoted non-seniors).	Student Data > Demographics Student Data > Demographics (Student Data 2 tab)	Texas - End-of-Year Processes
Record information for movers (students who were enrolled in the district last year, but are now enrolled in another Texas district/public school LEA, including Texas School for the Deaf).	Student Data > Demographics Student Data > Demographics (Student Data 2 tab)	Texas - Movers, Leavers, and No Shows
Record information for retained students.	Student Data > Demographics	Texas - End-of-Year Processes