The following Attendance tasks should be done at the end of the six-week attendance reporting period.
See also:
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
 | (Optional) Distribute class rosters to all teachers for verification signatures. Teachers should confirm that the class list is accurate as of the date run. | Reports > Attendance > Class Rosters | |
| Find any remaining unverified absences (All Day Code or Period Code) and changed to Excused/Unexcused. Select Unverified Only and make sure there are no records listed under Results. | Attendance Accounting > Attendance Management | |
| Ensure that all new and withdrawn students are accounted for. | Reports > Attendance > Gain And Loss Report | |
| Confirm the start and end dates for all student program changes on Attendance Enrollment. | Student Data > Attendance Enrollment | |
| Find any students who may have absences that only qualify for funding up to a specified number of days, such as the number of college visit days allowed by TEA for ADA funding. | Repots > Attendance > Students With N Or More Absences | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| Identify and resolve any remaining discrepancies between the Attendance Enrollment (ATT/ENR) and Course Enrollment (CAR) records such as days where a student has attendance enrollment without any course enrollment, or students who started a course before being enrolled in attendance. | Reports > Attendance > Attendance Audit Listing | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| Identify and resolve any remaining attendance submission errors by teachers, such as students who were absent and then present at the end of the day or vice versa. | Reports > Attendance > Period Absence Audit | |
| Identify and resolve any remaining attendance and enrollment issues with student scheduling (CAR), such as discrepancies between attendance fields and Attendance Enrollment. | Reports > Attendance > Course Attendance Audit | |
| Identify and resolve any attendance errors in supplemental attendance if using. | Reports > Supplemental Attendance > Supplemental Attendance Audit Report | |
| Verify that all status changes and special program entry/leave dates are recorded accurately. | Reports > Student Data > Student Programs Reports > Attendance > Student Attendance Detail | |
| Run the Attendance Notes Report for the reporting period to provide documentation of the verification process. | Reports > Attendance > Attendance Notes Reports > Attendance > Attendance Notes Usage Analysis | |
| Run the audit reports at the school level. NOTE: Summary reports are cumulative. If a change is made in a prior attendance period, all subsequent attendance period reports must be re-run to update the year-to-date totals. | Reports > Attendance > Student Attendance Detail Report Reports > Attendance > Student Attendance Campus Summary Report | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps Texas - Student Attendance Details Report (Side-by-Side) Texas - Student Attendance Campus Summary Report (Side-by Side) |
| Submit all school-level reports and signed documentation to the district office. | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps | |
| (District) Confirm that all school documentation is correctly signed and dated. | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps | |
| (District) Run the three audit reports and verify ADA calculations for each school. NOTE: Summary reports are cumulative. If a change is made in a prior attendance period, all subsequent attendance period reports must be re-run to update the year-to-date totals. | Reports > Attendance > Student Attendance Detail Report Reports > Attendance > Student Attendance Campus Summary Report Reports > Attendance > Student Attendance District Summary Report | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps Texas - Student Attendance Details Report (Side-by-Side) Texas - Student Attendance Campus Summary Report (Side-by Side) |
| Schools should resubmit all reports to the district after any attendance errors have been resolved. | ||
| Run the Students with Perfect Attendance Report. | Reports > Attendance > Students With Perfect Attendance |