Adding a Course Title Similar to a Course Taught at your School
Use the Search icon for the Crs ID field to search for a course that your school offers that is similar to the course that you want to add to the transcript. Select the course number and add the exact course title from the school where the course was taken in the Special Crs Title field. This will assure the graduation status check will be accurate since the Courses (CRS) page contains all of the data that the graduation status calculation requires. Also, GPA calculations, UC and CSU, CSF eligibility Vocational Subject, Core/Proficiency, CBEDS are tagged for that course.
Adding a Course Title that is Not Taught at your School
Additional course numbers can be set up as Transfer Courses in Courses (CRS) page. This method should be considered when entering a transfer student who has taken a course that your school does not teach. For example, a course can be set up as Transfer ROP and the appropriate data for the graduation status can be entered. GPA calculations, UC and CSU, CSF eligibility, Vocational Subject, Core/Proficiency and CBEDS should be entered for that transfer class if appropriate.
Use a Course ID that is not already being used. After the new transfer course ID has been entered on the student's transcript form, you may leave it with the default course title or change it in the Special Crs Title field to the actual title, such as ROP Welding.
When the transcript is printed, the value in the Special Crs Title will appear on the transcript.
