Overview
Navigate to Grade Reporting > Reports > Grade Report Cards or Grade Reporting > Grade Reporting Process Dashboard >E. Print Grade Reports >1. Grade Report Cards.
The Print Grade Report Cards options page gathers all Grade (GRD) or Gradebook Snapshots (GSS) data necessary to produce any of the available Report Cards listed below. For more information on Grading Snapshots, see Grading Snapshots.
The Print Grade Report Cards process uses Grade Reporting Data (GRD) data to determine the Class and Teacher information that is printed on the Report Cards, therefore, the Grade Reporting (GRD) table needs to be initialized. Please see Grade Reporting - Initialize New Grade Reporting Cycle article for more information on how to initialize the Grade Reporting Data (GRD) table.
- If the Gradebook Snapshot marks are being printed prior to the first Grade Reporting period of the school year, then the Grade Reporting (GRD) table must be initialized before attempting to print the Report Cards.
- If the Gradebook Snapshot marks are being printed in between Grade Reporting periods, then the Grade Reporting (GRD) table needs to be initialized before printing the Report Cards in order to print the Student's current Class and Teacher information.
Grade Report Options ↑
All letter Report Cards have the option to print mail information at the top of the Report Card instead of the bottom. Click on Print mail info at top of page to select this option.
Select Report Card to Print options to choose which Report Card to generate.
The Print Report Cards For defaults to print Report Cards for Active students Only.
To include Inactive Students select Both Active and Inactive Students.
Note: If printing Report Cards for Inactive Students, confirm that the Sort Report Cards option in Grade Reporting Options is set to print by Name.
The Address Report Cards To section has two options, Parents and Contacts - Only students who have contacts.
- Selecting Parents prints Report Cards using the Parent/Guardian name and address from the Demographics page.
- Selecting Contacts prints a Report Card only for those Contacts that have a Mail Tag code on a Contact record. If no contacts exist with a Mail Tag code, then no Report Cards are printed.
Report cards generated for Parents and Contacts are two separate operations and MUST be run separately.
If the Grade Reporting Codes and Descriptions have specific Correspondence Languages set up, then Report Cards can be selected to print for these Correspondence Languages. The Report Card prints for all Students with that Correspondence Language (STU.CL).
- All Languages – The Report Cards print in the Correspondence Language (STU.CL) of the Student, if not English.
- English Only – Print all Report Cards in English regardless of a Student’s Correspondence Language
- Only CL Of - Print Report Cards for only the Students that have the Correspondence Language selected.
The following is an example of a Report Card that has been created in the Student's Correspondence Language of Spanish.
NOTE: The translations must be set up in Update Grade Reporting Codes and Descriptions, otherwise the default is English.
If the Correspondence Language codes for Spanish, Vietnamese, Cantonese or Korean are selected, the Headings on the Report Card are translated.
To print a Report Card for specific Students, use the Select Students to Print list.
If the School is multi-track an option displays to identify which track to print.
The Type of Report Card that was selected determines the number of Marks that can be populated on the Report Card. In the below example a 3-Mark letter Report Card was selected which allowed for up to 3 Grade Report (GRD) or Gradebook Snapshots (GSS) Marks to be populated on the Report Card. Select the Marks to be populated on the Report Card using the dropdowns.
Default headers for the Grade Report (GRD) marks populate the boxes below the dropdown. These headers can be customized by typing up to 3 characters in each box. The customized headers are stored in the Grade Report Mark Headings (GRP) table when the Report Cards are printed and become the new default headings.
Headers need to be entered for the Gradebook Snapshots (GSS) marks. These headers are also limited to at most 3 characters. The Gradebook Snapshot headers are stored in the Grading Periods (GPD) table when the Report Cards are printed and become default headings for that Snapshot.
When generating report cards it is very important to remember to remove any Grade Mark or Grading Snapshot selections and headers that will not be used. To quickly remove a mark and header select the blank dropdown value at the top of the list. In the below example a 6-mark report card was selected but only Marks 1 - 4 will be printed. The remaining M5 and M6 marks are being removed prior to printing.
When printing report cards where the last mark is from Grades (GRD), the selected mark should be the one that was the last one to be initialized and populated with data. The citizenship, work and study habits, comments and attendance data are always for the most recently initialized Grades (GRD) mark. Selecting the most recent Grades (GRD) Mark as the last populated mark in the Print Grade Report Cards will ensure that the credits and other additional information will reflect correctly.
If the Grade Reporting Options page has the Sort by Teacher option selected, the Grade Report Cards page displays two additional options:
When the Report Card is generated, it is sorted by the Teacher that each Student has for the selected period on the selected day. The Teacher name and room number print at the bottom of each Student's Report Card.
NOTE: Schedule changes may cause the printed Teacher at the bottom of the Report Card to be different from the listed Teacher who has given the grade for the period specified.
Printing Report Cards ↑
Once all selections are made click on Run Report to generate the Report Cards.
If the last mark to be printed is a Grading Snapshot, The Cit, W/H, Abs and Tdy columns are hidden and Comments are taken come from GSS rather than GRD
Generate Report Card History ↑
Clicking on Generate Report Card History creates copies of the Report Cards in PDF format for each Student. These can be found in Student Data > Grades > Report Card History.
