For truancy guidelines see CALPADS Flash 132 or contact CALPADS Support for further clarification.


See:  FAQ:  Can the No Show Code (N470) be used for students who were previously enrolled?


Student Prior Year Enrollment
SSID
Obtained?
Student Current EnrollmentExit CodeExit DateNo 
Show Form
Enrolled
E155 Submitted		YesUnknownInactivate Student
Attendance Reason:  
E140 - NoKnownEnrollTruant
(see example below)		Leave Date:
Student must be unexcused for a minimum of three days. Districts must make every attempt to locate the student, including checking CALPADS for enrollment.		No
Enrolled
E155 Submitted		YesAnother California Public SchoolNo Show Student
Summer Withdrawal Code:
160 - TransCASchRegular		Summer Withdrawal Date:
Last day from prior year		Yes

Enrolled
E155 Submitted		Yes

Private School,
Out of State,
Out of Country, etc.		No Show Student
Summer Withdrawal Code:
T180 - Private School
T200 - Out of State
T240 - Out of Country, etc.		Summer Withdrawal Date:
Last day from prior year		Yes

Not Enrolled on Last Day of Prior YearYesUnknown
Private School
Out of State
Out of Country
Another California Public School		No Show Student 
Summer Withdrawal Code:
N470 - NoShow		Summer Withdrawal Date:
After July 1st,
but prior to first day		Yes
Never EnrolledYesUnknownNo Show Student 
Summer Withdrawal Code:
N470 - NoShow		Summer Withdrawal Date:
After July 1st
but prior to first day - Use day of school. Aeries will use 1st day of Calendar.
After 1st day of school - Use the enrollment date. Aeries will use the date entered as enrollment start date and exit date.		Yes
Never EnrolledNoPrivate School,
Out of State,
Out of Country, etc.		No Show Student 
Summer Withdrawal Code:
N470 - NoShow*

Summer Withdrawal Date:
After July 1st,
but prior to first day*		Yes
Special Ed - Not enrolled in a school in the LEAYesSpecial Ed - 
Not eligible or Eligible (No Education Plan)		Exited same day as the Enrollment Start Date with an N470 – No Show exit reason codeSummer Withdrawal Date:
Enter the same date of the student enrollment date when parent consent was signed. Aeries will use this date for the student's enrollment start date and exit date in SENR.
See CALPADS Flash 161.		No
*If a student has NEVER attended a California public school and an SSID has not been obtained, the student record can be deleted.



NOTE: Due to logic changes for N470 exit reason, if a student is given an N470 STU.SWR and a STU.SLD date after the first day of the school calendar, the CALPADS SENR extract will use th SLD date for the Enrollment Start Date and Exit Date in the file.



Students who are exited with an Attendance Reason (ATT.RS) = E140 will represent potential drop outs for a district that could be included in the Cohort Graduation Rate Calculation. Every attempt should be made to locate these students and update their CALPADS enrollment record. Using a unique Status Tag (STU.TG) and Status Code Color Assignment will help to easily identify these students.


Displayed below is an example of a student exited with an Attendance Reason (ATT.RS) of E140.  In this example, a Status Tag (STU.TG) of "U" was entered and the Status Code Color Assignment is purple instead of yellow. This indicates that the student is a potential drop out and any communication and/or records request from another school may provide the information needed to update the CALPADS enrollment record for the district.






NOTE: Per CALPADS Data Guide: N470 essentially nullifies a pre-enrollment record. LEAs may also elect to delete the enrollment record rather than using this exit code. Either way is acceptable.This code should not be used for students who had been enrolled in the same school in the prior year and were expected to return, but cannot be located.