For truancy guidelines see CALPADS Flash 132 or contact CALPADS Support for further clarification.


See:  FAQ:  Can the No Show Code (N470) be used for students who were previously enrolled?


Student Prior Year Enrollment
SSID
Obtained?
Student Current Enrollment
Exit Code
Exit Date
No 
Show Form
Enrolled
E155 Submitted
Yes
Unknown
Inactivate Student
Attendance Reason:  
E140 - NoKnownEnrollTruant
(see example below)
Leave Date:
Student must be unexcused for a minimum of three days. Districts must make every attempt to locate the student, including checking CALPADS for enrollment.
No
Enrolled
E155 Submitted
Yes
Another California Public School
No Show Student
Summer Withdrawal Code:
160 - TransCASchRegular
Summer Withdrawal Date:
Last day from prior year
Yes

Enrolled
E155 Submitted
Yes


Private School,
Out of State,
Out of Country, etc.
No Show Student
Summer Withdrawal Code:
T180 - Private School
T200 - Out of State
T240 - Out of Country, etc.
Summer Withdrawal Date:
Last day from prior year
Yes

Not Enrolled on Last Day of Prior Year
Yes
Unknown
Private School
Out of State
Out of Country
Another California Public School		No Show Student 
Summer Withdrawal Code:
N470 - NoShow
Summer Withdrawal Date:
After July 1st,
but prior to first day
Yes
Never Enrolled
Yes
Unknown
No Show Student 
Summer Withdrawal Code:
N470 - NoShow
Summer Withdrawal Date:
After July 1st
but prior to first day - Use day before school starts. Aeries will use day before 1st day of Calendar.
After 1st day of school calendar - Use the enrollment date. Aeries will extract with 1 day prior		Yes
Never Enrolled
No
Private School,
Out of State,
Out of Country, etc.
No Show Student 
Summer Withdrawal Code:
N470 - NoShow*

Summer Withdrawal Date:
After July 1st,
but prior to first day*
Yes
Special Ed - Not enrolled in a school in the LEA
YesSpecial Ed - 
Not eligible or Eligible (No Education Plan)
Exited one day before the Enrollment Start Date with an N470 – No Show exit reason code
Summer Withdrawal Date:
Enter the same date of the student enrollment date when parent consent was signed. Student will be given exit date of 1 day before this date in SENR.
See CALPADS Flash 161.		No
*If a student has NEVER attended a California public school and an SSID has not been obtained, the student record can be deleted.



NOTE: Due to logic changes for N470 exit reason, if a student is given an N470 STU.SWR and a STU.SLD date after the first day of the school calendar, the CALPADS SENR extract will use the day before the SLD date for the Enrollment Start Date and Exit Date in the file.



Students who are exited with an Attendance Reason (ATT.RS) of E140 represent potential drop outs for a district that could be included in the Cohort Graduation Rate Calculation.  Every attempt should be made to locate these students and update their CALPADS enrollment record.  Using a unique Status Tag (STU.TG) and Status Code Color Assignment will help to easily identify these students.


Displayed below is an example of a student exited with an Attendance Reason (ATT.RS) of E140.  In this example, a Status Tag (STU.TG) of "U" was entered and the Status Code Color Assignment is purple instead of yellow.  This indicates that the student is a potential drop out and any communication and/or records request from another school may provide the information needed to update the CALPADS enrollment record for the district.