When do the E155/E156 Exit Codes get pulled into SENR?
Exit code of E155-YearEndEnrlmntExitSameSchl and Exit code of E156-GD12ContinuedEd are required CALPADS codes for students who have completed a school year and will return to the same school the following year.
An option is available that allows districts to report the required exit codes to CALPADS. The option is available on the CALPADS Other Options tab and will default as unselected each time the page loads.
To extract these codes at the end of the school year, users must select the option then immediately run the SENR extract.
These codes will not display in Aeries but will be included in the CALPADS SENR extract file. The SENR file must be sent up at the end of the school year to close all open enrollments with an E155 or E156 code.Key Exceptions:
- Open Enrollment records for students with Next Grade (STU.NG) = 13 (graduating seniors) will be excluded from this process and will NOT have an E155 or E156 exit code submitted. If the End of Year (STU.EOY) or the High School Graduation (STU.HSG) status fields are blank, the student's SENR record will NOT contain an exit code. This is by design, because every 12th grade student needs to have the correct end of year or completion code submitted.
- Open Enrollment records for Secondary Enrollment Students will be closed out with the exit code of E170 as required by CALPADS.
E156-GD12ContinuedEd - If a 12th grade student will be returning to school the next year (also known as a 5th year senior) and is not given a completion status, the student must be exited with code E156. The Next Grade (STU.NG) field needs to be changed from 13 to 12. If the STU.GR = 12 or is translated to 12 in XRF and the STU.NG = 12, the E156 Exit Code will be extracted in the SENR file. The student will also be rolled into the new year database.