Ensure staff records exist for the following 504 stakeholders:

• Contacts
• Teachers from the current class schedule
• Counselor
• Staff (Job Assignment = Administrator matching the current school)

School Info > Staff

Staff Data

Setting up 504 Plans in Aeries

Set security permissions for users who manage special education.

Security

Security

Update Course History Institutions with the following:

• Add every school and district that work with the district’s special education students.
• Any outside districts or schools where a student may receive special education services through a Memo of Understanding (MOU) or contract
• The Regional Day School for the Deaf

School Info > Configurations > Course History Institutions

Course History Institutions

CALPADS in Aeries Basics - Course History Institutions (CHI)

• Special education teachers
• Special education aides

• Any custom local codes used to track specific items (on Special Education > General tab under Other Information):

  • CSE.U1-CSE.U6 support one character.

  • CSE.U7-CSE.U12 support two characters.

• Any other optional codes used locally:

  • Meeting Type (FOF.MT)

  • Team Decision (FOF.TD)

  • Evaluation Criteria (FEC.CD) (required)

  • Impairment Type (FSD.CD) (required)

  • Impairment Effect (FDE.CD) (required)

  • Area of Need (FAP.AD)

  • Accommodation (FAP.CD) (required)

  • Responsible Role (FAP.RL)

  • Frequency (FAP.FN)

School Info > Configurations > Update Code Table

School Info > Configurations > Default Code Management