The Print Absence Verification Letter is an option that generates letters to be sent to parents informing them of their Students' excessive absences. The school must first create an Absence Verification letter regarding excessive absences. The Absence Letter Text Editor form is used to prepare these letters and can be reviewed using the Check Abs Verif Letter Text Editor option. Prior to using this form, ensure the text of the letter is accurate.
On the Absence Verification Letter page, if a text letter has not been set up, a message will display at the bottom indicating.
All Absence Codes marked 'Unverified' in the ATT.AL (All Day) field will be used to generate the letters.
This report has been modified slightly to hide the Print Address Information by default. If this information will be used on the letters, selecting the checkbox will expand to display additional options.
The Print Address Information will include options for printing the parent/student address, District or School address and the date of the letter. Other options include adding the school name when printed with the District's return address or adding the District name when printing with the school's return address. The address can be printed in all uppercase. The letters can also be printed using Double Window envelopes.
Select the option for how these letters are to be sorted:
- Sort by Student Name
- Sort by Counselor - Select to sort by STU.CU field; if converted to Staff ID Based Counselor, STU.CNS will be used
- Sort by Teacher/Period - Select sort by teacher, then select the Period Letters are to be sorted on
Date Letters are to be handed out - Select the date for letters to be distributed
Count ATT between - Select a Date range for counting Absences. A count is then generated for Absence Codes marked 'Unverified' and will be evaluated based on the All Day (ATT.AL) field.
Update Letter Log - If a letter is created for a student, the Letter Log is updated when this option is checked. This prevents the student from receiving another letter when the same option is selected to run again.
After selecting the options, select the Print Letters button to generate the Absence Letters.
After the letters have been printed, the Print Labels and Print List buttons become available. These buttons will only be available if the Letter Log was updated.
Print Labels - Print mailing labels for the Letters just generated.
Print List - Print a list of all Letters generated