Class Rank and Student Cohorts
Overview
After navigating to School Info | Configurations | School Settings in the school, the following page will display.
The School Settings page in Aeries is used to specify certain rules and settings and control certain functions performed within Aeries at the school level. The School Settings page can be found at the District or School level on the Navigation Tree under School Info | Configurations | School Settings. User accounts will need Read permissions to see the School Settings page and Update permissions to be able to make changes to the settings. Permissions can be given through the Security page under the School Information | School Settings area.
To turn on or turn off a School Setting click on the Change button and check or uncheck the appropriate checkbox. After making any changes click on the Save button to save the changes.
Note: Changes made on this page may not take effect for up to 5 minutes due to caching.
Most of the settings are stored in either the LOC or OPT tables. Each rule is outlined below, along with the table and field name when relevant.
School Settings ↑
These settings were selected when the school was originally set up, and great care should be taken when making changes. It is highly recommended that changes be made FIRST in a sandbox database to be sure of the ramifications that any changes will make to the entire system.
Display on Forms ↑
- Algebra 1 Requirement. Enables Algebra 1 Requirements on student Transcripts and Graduation Status.
- Physical Fitness Testing. Enables students' Physical Fitness information to transcripts/Graduation Status.
- California High School Exit Exam (CAHSEE). Enables students' CAHSEE status to transcripts/Graduation Status.
- Competency Tests. Enables students' Competency Test Score information to transcripts/Graduation Status.
Alt Ed Scheduling ↑
- Click the Use Alt Ed Scheduling box to switch this school to use Alternative Education Scheduling options.
Attendance Total Calculation ↑
- Click the Calculate Attendance Totals Based on Period Attendance to populate period attendance totals and adjusts STAS extract to include period calculations instead of daily. More information is described in the following document EOY 3 STAS - Calculate Attendance Totals Based on Period Attendance.
Attendance Accounting ↑
- The Populate All-Day Attendance Code Automatically option will automatically flag the All Day code in Attendance when all periods in a given day are flagged with an absence code identified as an absence type code. If all periods contain the same absence code, the All Day code will receive that value, otherwise it will be flagged with the Unverified Absence (typically "A"). If an All Day code already exists it will not be updated. This setting is available in regular and flex scheduling schools.
NOTE: Only absence codes that are considered absences will trigger the All Day Code (ATT.AL) to be populated. Codes that are identified as Present, tardies or 'verified not absent' are not included in the process.
- Select Allow use of the Mass Change Every Nth Attendance Code Page to allow schools to run the Mass Change Every Nth Attendance Code process.
- For Remote Asynchronous students based on Special Programs and/or School Programs of "RA". This option will automatically flag the All Day code in Attendance when all periods in a given day are flagged with absence code(s). If all periods contain the same absence code, the All Day code will receive that value, otherwise it will be flagged with the Unverified Absence (typically "A"). If an All Day code already exists it will not be updated. This setting is available in regular and flex scheduling schools.
NOTE: Only absence codes that are considered absences will trigger the All Day Code (ATT.AL) to be populated. Codes that are identified as Present, tardies or 'verified not absent' are not included in the process.
Encrypted Data Collection ↑
- Click the Allow Collection of Social Security Numbers via Encrypted Student/Staff Data (ESD) box to enable users to store student SSN data in the protected ESD table. Only users with special permission to this table will be allowed to access this information. See this document for more information: Social Security Number Exposure
Class Rank and Student Cohorts ↑
- Click the Do not rank students who are behind grade level from their Graduation Cohort option to exclude ranking students whose grade level is behind the natural grade of their cohort. The grade reporting and cumulative GPA/rank calculations will now honor this option.
Weekly Engagement ↑
- Use Class Calendar Information for the Weekly Engagement Report. This option will take information stored in Class Calendars and/or Gradebook to include on the Weekly Engagement Report.
- Attendance Note Codes on Weekly Engagement Report. Enter a comma-delimited list of the Attendance Note codes that teachers will be allowed to assign to students on the quick Attendance Notes section of the Teacher Attendance page. The Quick Attendance Notes can be used to track students' engagement and participation as required by SB-98 COVID Procedures.