The No Show Manager is designed to assist users with managing No Shows at the start of school year. The No Show Manager will assist users in changing the enrollment status to No Show for students who enroll in a school but do not show up to attend classes in that school when the school year begins. The No Show Manager will display a listing of students who have absences at the start of the school year.
The No Show Manager page can be found under Attendance Accounting -> No Show Manager in the Navigation menu.
Security
Security for the No Show Manager page is set by giving users Administer rights to the No Show Manager page. The security setting is found under Other Student Data on the Permissions page for the user.
No Show Setup Page
The No Show Manager works with the No Show Setup Page. The options set on the No Show Setup page will default on the No Show Manager page. Options that are set on the No Show Setup page will need to be updated directly from the No Show Setup page. Options that are not set on the No Show Setup page can be edited on the No Show Manager page. Please refer to the No Show Form Setup page documentation for additional information regarding using the No Show Setup page.
No Show Manager Student Results
The No Show Manager page displays a listing of students who are enrolled and have been marked absent at the beginning of the school year. The student listing displays the Student ID, Student Name, Gender, Grade, the Student Enrollment Date, and the Student Absence code. The listing of students is the same in both the Filters tab and the Functions tab. The Student Data listing can be sorted by ID, Name, Gender, Grade, Enrollment Date and Attendance Status by clicking on each column header.
In the following example the student listing has been sorted by grade level in descending order.
Filters Tab
The Filters tab has various options for filtering student information. Students can be filtered by Grade, Enrollment Status, Absence code and Enrollment Date range. The Reset button on the Filters and Options header resets filtered student information so that all students display in the Student Results section.
In the following example the filter has been set to only display students in the 11th grade. Click the Reset button to clear the filtered student results.
Results Header
The blue Results header has two options to assist users working with the listed student records: Select All Displayed and Keep Selected. The Select All Displayed option will select all student records displayed on the current page. Students can also be individually selected from the student listing. The blue Results Header will display the number of students that have been selected. The Keep Selected button will keep the selected students and give you access to only those student records on other pages in Aeries Web.
In the following example one student has been selected. Clicking on the Keep Selected button will keep the student and give you access to only that student's records on other pages in Aeries Web.
Functions Tab
The Functions tab contains the functions that will assist users with marking selected students as No Shows.
Mark Selected Students as No Shows function
The Mark Selected Students as No Shows function will mark selected students as No Shows. The options set in this function come from settings entered on the No Show Setup form. Options that are selected in the No Show Setup form will be defaulted on the No Show Manager page and cannot be deselected. Any item that is not already selected in the No Show Setup form can be selected or changed in the mark Selected Students as No Shows function.
To change a student's enrollment status to No Show, select a student in the Results window or select all students by placing a check mark in the Select All Displayed option.
Ensure that all desired options are set in the Mark Selected Students as No Shows function. Click the red Run button in the Mark Selected Students as No Shows function to start the process.
You will receive a confirmation message, click the Okay button to proceed.
You will receive a message informing you that the process is running.
When the process has completed an email will be sent with a report attached summarizing all changes that were made.
In the following example the No Show function was run for student 9940250 Gina Praeger, her Student Demographic record now has her status set as a No Show.
The student's Student Data 2 tab in the Demographics page lists her Summer Withdrawal Reason as Moved - Verified in other CA Public School 160 with a Summer Leave Date of 6/4/2019.
