Capturing Post-Secondary Student Survey Results
Overview
The Fall 2 tab includes an extract for the Post-Secondary Survey (PSTS) file, that applies to the previous academic year.
- Career Technical Education pathway completers at any point during their 4 year stay; and
- Students who participated in the CA Partnership Academic Program, if available
- Career Technical Education Completers - 11th and 12th grade students who exited in the previous academic year with specific exit codes (100,120,250,320,330,360) and were identified as Completers.
This survey information was previously submitted to the CDE through the Perkins Data System (PDS) which is now retired.
Students in grades 11 or 12 with a proper completion code will be extracted from the prior year database when the PSTS Extract is processed during the Fall 2 submission. For example, for the Fall 2 data submission window in the 2025-2026 school year, the PSTS data will be submitted for students in the 2024-2025 academic year who have one of the listed completion codes.
A tab located on Secondary Student Data (SSD) table is available for entering the Post-Secondary Survey status linked to the Post Secondary Survey (PSS) table. This data MUST be populated in the prior year's database. It will be extracted from the prior year database when the extract file is created in the current year database where it is being reported.
The old fields in SSD that previously captured information have been disabled with a note to use the new Post-Secondary Survey tab:
LEAs should submit the Post-Secondary Survey data they have collected to CALPADS twice a year. During Fall 2, LEAs submit data collected for CA Partnership Academy and CTE completers for only students who exited secondary education in the previous academic year. During End-of-Year Submission, districts submit data collected for students with disabilities who completed secondary education in the previous academic year. However, this data collection will come directly from the Special Education Data Systems, and not Aeries.
Capturing Post-Secondary Student Survey Results ↑
The CDE has provided a template to use to collect this data for recent grads. Once the data is collected, it can be hand entered into the student's record as it is received or imported using the Import Data to Aeries process. Make sure to enter the data into the database in which the student completed their 12th grade year.
Note: When entering the Post-Secondary Status for students, make sure to populate the PSS fields in the prior year's database at the school where the primary enrollment's final exit was recorded for the student, regardless of where the CTE Completer status was earned. It should NOT be entered into a student's secondary enrollment school.
Both the prior year AND current year databases must be located on the same server for the PSTS extract to work properly, and both should be updated to use the most recent version of Aeries.
When the user has the settings enabled for Highlight State Reporting Fields, the green highlighting will adjust in the screen depending on the code selected from the drop-down box to indicate the REQUIRED fields for each code type.
More than one record can be entered for each student, depending on their survey responses.
PSTS Extract - Fall 2 ↑
The Fall 2 extract is processed in the current year from where it is being reported. When creating the PSTS extract, the system will analyze the prior year's database to create the PSTS extract file. Any data corrections needed MUST take place in that prior year database. Both prior year and current year databases must be located on the same server in the same Database Group in the AeriesNetConnections.Config file.
NOTE: In order to extract the PSTS record as described above, the following data must also be populated in the prior year: CPW-Career Pathways, CPW.CD-Career Pathways.Pathway Code, CPW.CM-Career Pathways.Completer?, CPH-Career Pathways History, CPH.CD-Career Pathway History.Pathway Code.
Other Related Information: ↑
For more information regarding the CDE PSTS Extract, see CALPADS PSTS documentation.