Overview
Guidance from CDE states for any absences that are recovered for ADA purposes, either via Saturday School or the new Attendance Recovery program, that the original Absence Type in place on a student's record needs to be retained. The original attendance information is required for proper chronic absenteeism calculations by CALPADS.
To accommodate this recommendation from the CDE, Aeries has been adjusted to allow for flagging an individual student "All Day" absence as "Counting for ADA". This ensures that attendance totals for a student remain intact while still allowing for the collection of ADA for a day made up by either Saturday School attendance or Attendance Recovery sessions.
A student may generate a day of attendance for apportionment by participating in Attendance Recovery (AR) over multiple days, accruing time in hourly increments (EC Section 46211(e)(1)). The ADA Make-up code can be used in negative attendance schools.
Note: The Attendance Make-up code feature is intended for All Day Absences in Negative Attendance schools. Period Absence in Positive/Hourly Attendance Schools is currently not supported with this feature. Aeries already handles back-posting of minutes/hours earned on subsequent regular attendance days on the Hourly Attendance Report. If Saturday School makeup is required for students in Positive/Hourly Attendance Schools, please use the old method of absence code value replacement until Aeries can be adjusted to accommodate this situation.
Security ↑
Table | Permission | Description |
|---|---|---|
| Attendance Notes (ATN) | Read | Add/Update Make-Up Code |
| Attendance (ATT) | Read Update | Add/Update Make-Up codes * These are the minimum permissions needed in order to use the ADA Make-Up tags |
ADA Make-Up Codes ↑
Attendance Notes have the ability to add ADA Make-Up information for a student. Three fields are available in the Attendance table to designate if a student receives an ADA Make-up code. These fields are:
- ATT.ADA: ADA Make-Up Code
- ATT.ADT: Date (This field is informational)
- ATT.ACO: Comment
ADA Make-Up Codes have to be set up prior to using through Update Code table page.
Navigate to School Info/Configurations > Update Code Table. Select the ATT table for Attendance and select the field ADA. Enter a code and description for ADA Make-Up. The codes entered here will display in the Attendance Note area to be used to designate if a student received ADA Make-Up.
NOTE: If your district has already implemented an ADA Make-up Code that has been used for Saturday School, you must implement a separate code for Attendance Recovery program needs.
In the Update Code Table, select the ATT table and the ADA field. Add a code that represents Attendance Recovery.
Navigate to attendance, select the Attendance Note for the date that will be recovered.
Select Add under ADA Make Up Code.
Select the Attendance Recovery Code from the dropdown and the date that the attendance was recovered on. A comment can be added. Save the record.
Read View
The following query can be used to identify students who have earned an ADA Make-up Code for Attendance Recovery:
LIST STU ATT STU.ID STU.NM STU.GR ATT.AL ATT.ADA ATT.ADT ATT.ACO IF ATT.ADA = "A"
For more information on Attendance Recovery in Aeries, visit How Will Attendance Recovery be Used in Aeries
When a student is given an absence code in the All Day Code field (ATT.AL) on the Attendance page and that code is set up in the Absence Code Table to not count for ADA, the Attendance Notes area will display three ADA Make-Up fields to populate.
Back posting should be used to make up attendance in a continuation school and not the new Attendance Make-up fields that are only for All day absences.
Click on the Attendance Note icon on the day of the absence to add the ADA Make-up code.
An ADA Make-Up Code, Date and Comment can be added in the Attendance Note for the student.
Click on the Add icon for the day of absence and choose an "ADA Code" that has been setup by an Aeries System Administrator in the COD table. The date of the Saturday School and a comment can also be included.
Note: The message and edit icon will not display until a code is defined for the ATT.ADA field in the Code Table.
If an ADA Make-Up Code is populated in the Attendance Note, after saving it, the Attendance Note icon on the Attendance page will display in green and the All Day Column will have a green border around the original absence code.
The following query can be used to identify students who have earned an ADA Make-up Code:
LIST STU ATT STU.ID STU.NM STU.GR ATT.AL ATT.ADA ATT.ADT ATT.ACO IF ATT.ADA # " "
The following query can be used to identify students with absences and if they received an ADA Make-Up Code for the absence:
LIST STU ATT STU.ID STU.NM STU.GR ATT.AL ATT.ADA ATT.ADT ATT.ACO IF ATT.AL # " "
NOTE: The Monthly Attendance Summary and the Monthly Attendance Report support the ADA Make-Up field when populated.
Monthly Attendance Reports ↑
The Monthly Attendance Summary Report includes an asterisk next to Column H indicating it has been reduced by the number of days with an ADA Make-Up code.
The report also includes a legend for the asterisk at the bottom of the report.
The Monthly Attendance Report includes an asterisk next to absence code indicating a day with ADA Make-up code.
The report also includes a legend for the asterisk at the bottom of the report.
