Overview
The Medical Notes page is used to store confidential information regarding a student. After any information is added or updated on this form it is stored in the Medical Notes (MNO) table.
To access the Medical Notes page, click on Medical Notes on the menu. Medical Notes records are displayed sorted newest to oldest, 20 records per page.
Security
Table | Permission | Description |
|---|---|---|
| Medical Notes (MNO) | Read Insert Update Delete | View page Add new record Update records Delete Records |
Pagination ↑
When a student has more than 20 Medical Notes records, pagination controls will display at the top and bottom of the record list. Use the First, Prev, Next, and Last buttons to navigate between pages. The current page and total page count are displayed between the navigation buttons.
When a student has 20 or fewer Medical Notes records, the pagination controls are hidden.
Add a Record ↑
To Add a new Medical Note record, click the mouse on Add New Record. Enter all information into each selected field. Click the mouse on Save . The new record will now display.
Date and Time Validation
When saving a Medical Note record, the system validates the End Date and End Time against the Start Date and Start Time:
- If the End Date is earlier than the Start Date, the record will not save and the message "End Date must be after Start Date." is displayed in red below the record.
- If the End Time is earlier than the Start Time on the same date, the record will not save and the message "End Time must be after Start Time." is displayed in red below the record.
Records where no End Date or End Time is entered, or where the End Date/Time equals the Start Date/Time, are saved without error.
Edit a Record ↑
To Edit an existing Medical Note record click on the Edit icon. After the record is changed click the mouse on Save. The updated record will now display.
Each Medical Notes record displays the following read-only audit information beneath the entry when populated:
- Created on — the date the record was originally added
- Created by — the name of the user who created the record
- Last Updated — the date and time of the most recent change to the record
- By — the name of the user who last updated the record
This information is automatically captured by the system when a record is added or edited and cannot be modified by users.
If Created Date and Created by are blank, the record was added before audit tracking was introduced and the original creation details were not captured. If Last Updated and By are blank, the record has not been edited since audit tracking was introduced.
Delete a Record ↑
To Delete an existing Medical Note record click on the Edit icon. Click on the Delete icon.
The following message will display. Click the mouse on the OK button.
Copy a Record ↑
The Medical Notes form has an option to Copy a medical note entry from the current student displayed to another student. For example, if two students have the same medical note entry, it can be copied from one student to another.
To copy a record, click on the Check Box next to the record to be copied under the Copy column. Next, click on the Copy icon.
The following message will display. Click the mouse on the OK button.
Locate the student to copy the record to or leave the current student displayed. To paste the record, click the mouse on the Paste icon.
The following message will display. Click the mouse on the OK button.
The new record will now display with the same data as the record copied.
Red Flag ↑
To add a Red Flag indicator to the Medical Notes form, click the mouse on the Flag icon on the top right of the page.
A comment box will display and a comment can be added but is not required. Click the mouse on the OK button.
Print ↑
The following is an example of the Medical Notes printout that is generated by clicking on the Print button on the page.
