During every grade reporting cycle, on the day before the Grading Window opens, the Grade table must be initialized for the appropriate mark.
Filter Pages by "Initialize New Grade Reporting Cycle" or navigate to Grade Reporting > Functions > Initialize New Grade Reporting Cycle. The page is also available from category B: Initialize on the Grade Reporting Dashboard.
First, select the appropriate Reporting Period. When a Reporting Period is selected, the Starting and Ending Dates will be displayed. These dates are for the term selected, as set up in School Options from the Terms (TRM) table. These dates can be modified.
If sections in the MST have a Split Term of FIRST or SECOND, Skip Sections flagged for 'FIRST' or 'SECOND' half of the term checkboxes will display. Check one or both to skip initializing the Grade table for those sections.
The Use Course Attendance instead of current sections option will only display in period, positive attendance schools. When this option is selected, all the students' classes within the date range will be pulled into the Grade table. When not selected, only the current classes will pulled into the Grade table.
The Update for One Section checkbox, if selected, will provide a field for one section number. If a section number is added, the process will be run for only that section.
The Update Grade History (GRH) checkbox can be selected to copy the previous marks into the Grade History (GRH) table, prior to initializing the Grade table. If the checkbox is checked, a popup will display. Select the appropriate mark to copy to Grade History and press OK. Normally, the immediately previous mark is copied to GRH. For example, if the Grade table is being initialized for mark 3, mark 2 would be copied into GRH.
If multiple tracks are set up, Include Students in these Tracks will include the students in the selected track(s) in the grade reporting cycle.
Select the mark to be initialized from the Initialize Which Mark dropdown.
After all options have been selected, click on the Initialize GRD Table button. A message containing the date that the Grade table was created will be displayed above the button.
If Secondary Standards Based Grades have been defined for the report card, a message will appear in red stating that Secondary SBG will also be initialized for the grade range defined on the Secondary SBG Options page.
NOTE: Never create a new Grade (GRD) table in the middle of a grading cycle.