The Security form has several security areas that can apply to certain accounts. The following is an explanation of these additional security areas.
Teacher Specific – View All Students In Current School
This security area only applies to the Teachers Portal Group. It is available under Portal Groups and Users security. If selected for the Teachers Portal Group it will apply to ALL teachers at the school. By granting permissions to this area the teachers in the school will be able to access any student in their current school in addition to their own students.
If selected for a User account for a teacher, only the specific teacher will be able to access any student in their current school in addition to their own students.
Edit Account Setting / View Logged In Users
Accounts with Read and Update permissions to the Edit Account Setting/View Logged In Users area will be able to update their own email address, last name and first name under Account Settings. This option is available to all users except parents and students.
Single-Sign-On from 3rd Party Systems
When users are granted Read permission to the Single-Sign-On from 3rd Party Systems security area, they will be able to log into Aeries from supported 3rd party systems such as Student Assessment by IO Education.
Mass Update Permissions
The Mass Update permission is used to grant users or groups special mass change data permissions for certain features Admin user types automatically have all of the access described in this section.
| Security Area | Explanation |
Mass Update Graduation Status | In order to run the process, a user will need Mass Update permissions for Mass Update Graduation Status. |
Mass Add Financial Transactions | Users with Mass Update permission to FTD will be able to use the Mass Add Financial Transactions page. |
Mass Add Student Pictures | Users with Mass Update to PIC allows the user to upload pictures using the Mass Add Pictures page. |
Import Test Results | Allows non-admin users and groups to see the Import Test Results node in the navigation. Also allows non-admin users to access the Special Processes tab. |
Mass Add Student Related Data | |
Mass Assign Family Keys | Users must have Mass Update permission to the Student Siblings Data security area to access this page. |
Create Pre-Enrolled Students | Non-admin users will need Read permissions to the Create Pre-Enrolled Students security area and both Insert and Mass Update to the Student Data security area. |
Copy Many Student Records | Non-admin users will need Read permissions to the Copy Many Student Records security area and both Insert and Mass Update to the Student Data security area. |
| Mass Update All Day Code Mass Change ATT codes Mass Change Period Absence | Users must have Mass Update permission to the ATT security area to access this page. |
Administer Permissions
The Administer permission in Aeries is used to grant users or groups special permissions for certain features. Admin user types automatically have all of the access described in this section. The Administer permission is designed to give admin-like permission in certain areas to non-Admin users.
The Administer permission is available for the following security areas:
| Security Area | Explanation |
|---|---|
Student Data | This allows users to override the district rule that a student must be inactive at another school in order to transfer the student. With Administer permissions to Student Data a user will be allowed to transfer students who are active at other schools. Also, having Administer permission is required to transfer students if the district rule "Transferring a Student requires User to have Student Administer permission" is turned on. |
| Student Documents | allows users to change or delete a Student Document added by another user. |
| Student Attendance | allows users to perform the Initialize ATT/CAR and Update Attendance and Enrollment Totals processes, and will allow a user to change ATT in locked attendance months. |
| Gradebooks | allows users to emulate teacher gradebook access. Users who have been granted this access as well as Read permission to Gradebook scores (GBS) will see Teacher Emulation | Gradebook on the navigation tree. |
| Gradebook Backups | allows users to backup teacher gradebooks. Users who have been granted this permission will see the Backup Gradebooks link under the School Info | Functions node on the navigation tree. |
| Grades | allows users to load Grades from teacher gradebooks under the Teacher Emulation node. Users who have been granted this access will see Teacher Emulation | Grades By Teacher on the navigation tree. |
| Standards Based Options | allows users to push Standards Based Options to other schools |
| Standards Based Grades | allows users to load Standards Based Grades from teacher gradebooks under the Teacher Emulation node. Users who have been granted this access will see Teacher Emulation | Standard Based Grades By Teacher on the navigation tree. |
| Teacher Data | allows users to manage Aeries Teacher Portal accounts for their school. Users who have been granted this access will see Manage Teacher Portal Accounts under School Info | Configurations on the navigation tree. |
| Parent/Student Portal Accounts | allows users to manage Parent and Student Portal accounts. Users who have been granted this access will see Manage Parent/Student Accounts under School Info | Configurations on the navigation tree. |
| Test Scanning and Scoring | allows users to manage Analytics Exams. It also allows users who have been granted this security permission to access Copy Exam Results to Test Table under Aeries Analytics | Testing on the navigation tree. |
| Exam Results | allows users to run Analytics Exam Analysis reports. With this permission, users will see the Exam Analysis link on the navigation tree under the Aeries Analytics | Testing node. |
| Analytics Dashboard | allows users to share a Dashboard with other users. |
| Service Learning Data and Log | allows users to access the Service Learning Hours Approval page to approve or deny hours. Users who have been granted this access will see Svc Lrng Approval on the navigation tree under the Service Learning node. This permission also allows users to edit the Service Learning Coordinator for a student. |
| Service Learning Organizations | allows users to access the Service Learning Organization Approval page to approve or deny an organization. Users who have been granted this access will see Svc Lrng Org Approval on the navigation tree under the Service Learning node. |
| Test Settings | allows users to access the CAASPP Export Files page under School Info | Imports and Exports. |
| Mass Add Student Related Data | allows users to overwrite Mass Add Student Related Data layouts saved by other users. |
| Career Pathways | allows users to access the Career Pathways Extract Files page. |
| State Reporting | allows users to perform State Reporting imports/exports. This option is required for any user doing CALPADS or other state reporting extracts. |
| Custom Reports | allows users to create Custom Report Items, view all Custom Reports can share Custom Reports. |
| Physical Fitness Test Results | allows users to enter Physical Fitness Test Results for any teacher in the school using Teacher Emulation. Users who have been granted this access will see the Physical Fitness by Teacher page under the Teacher Emulation node and can also use the Testing Administration drop down on that page. |
| Referrals to Intervention | allows users to access the Referrals Approval page to approve/deny referrals. Users who have been granted this access will see Referrals Approval on the navigation tree under Student Data | Interventions. |
| Scheduling Master Schedule | allows users to access the Scheduling Setup page under Scheduling Process | Configurations on the navigation tree. See also Student Schedules below. |
| Class Schedules/Course Requests | To use the Copy Scheduling Results to SEC & MST page, Administer access to Master Schedule (MST), Class Schedules (SEC), Scheduling Master (SMS), and Course Requests (SSS) are required. If any of those are missing, the page will not be available. |
| Allow Posting to General District-Level Communication Groups | For districts using the Aeries Communications system, allows users to create and manage groups within the Aeries Communications platform. |
| Saved Queries | allows users to delete Saved Queries saved by other users. |
School of Choice Requests | this option is required for any user to view or edit the School of Choice Management page. |
| Supplemental Attendance Programs | allows users to access the Supplemental Attendance Configuration page under Supplemental Attendance | Configurations |
| Language Assessment Management | Administer rights to LAC allows the use of the Language Assessment Management page, Functions |
Query Change Command
The Query Change Command allows users to update Aeries data via the Query feature. More information on the command can be found in Aeries Query documentation.
To use the Query Change command, a User type account will need Mass Update permissions to BOTH the table they will be updating and the Query Change Command security area. For example, the user below has permissions to both Mass Update Student Data (STU), as well as the Query Change Command. They will also be able to use the Query Change command to change data in the STU table.
After a Query Change Command is entered, the following Query Change Confirmation message will display. The query statement and the number of records that will be changed will display. Click on the OK button to continue with the query change or the Cancel button to cancel.
All Query Change Commands are logged in the LOG table with the Aeries Query, the equivalent SQL statement, and the numbers of records changed.