We are working on adjustments in Aeries to align with the changes expected for Attendance Recovery. At this time, the following changes have been made that will provide some guidance on the direction we are going with reporting Attendance Recovery in the STAS extract for the 2025/26 school year. Programming logic to the STAS extract will come at a later time.


It is recommended to utilize the Supplemental Attendance table for logging students who will receive Attendance Recovery. Supplemental Attendance documentation can be viewed under Supplemental Attendance.


The District Settings page has been updated to include storing the codes necessary to identify Attendance Recovery and ELOP. 

  • Supplemental Attendance Program Codes for Attendance Recovery- Select codes that identify Attendance Recovery programs. This will be used in conjunction with the AR reporting for CALPADS beginning in 2025/26.
  • Supplemental Attendance Program Codes for Expanded Learning Programs- Select codes that identify Expanded Learning programs. This will be used in conjunction with the ELOP reporting for CALPADS beginning in 2025/26. 
    • Codes displayed in this section are from the Code table under ATP.TY for both AR and ELP Programs.



Supplemental Attendance sessions should be setup so they capture dates that fall within the academic year in which they will be reported.


Sessions should always end on the last day of the academic year (June 30th) and new sessions should begin on July 1st so that AR or ELP data is consisently calculated and reported in the appropriate academic year.


A session that applies to the 2024/25 academic school year should contain only records that start and end within the 2024/25 academic year. The Supplemental Attendance Session Data - End Date and any Calendar (ATC) dates selected should consist of dates no later than 06/30.


NOTE: A student may generate a day of attendance for apportionment by participating in Attendance Recovery (AR) over multiple days, accruing time in hourly increments (EC Section 46211(e)(1)).  Supplemental Attendance session time must be set in hourly increments.



A session that applies to the 2025/26 academic school year should contain only records that start and end within the 2025/26 academic year. The Supplemental Attendance Session Data - Start Date and any Calendar (ATC) dates selected should consist of a start date of July 1 with an end date no later than 06/30/2026. 



Based on the Supplemental Attendance data for the codes identified as Attendance Recovery or Expanded Learning Programs, the tables that store data: Attendance Sessions (ATS), Attendance Calendar (ATC), Attendance Assignments (Students) (ATA) and times entered for students (ATD) will be included in the new year rollover. Only records that contain dates that start on or after July 1 of the new school year will be included in the rollover process. 


Supplemental Attendance uses the following tables:

ATA - Supplemental Attendance Assignments (Students)

ATC - Supplemental Attendance Calendar

ATD - Supplemental Attendance Data – times entered for students

ATP - Supplemental Attendance Programs

ATR - Supplemental Attendance Staff

ATS - Supplemental Attendance Sessions

STF - Staff



Resources

For a complete list of FAQ related to Attendance Recovery, see the CDE Attendance Recovery FAQ page.