This article details how a California school district may insert Track Calendars after the beginning of the school year.

• Aeries does not recommend this change after the school year has started unless mandatory by a district auditor or state reporting laws
• There will be multiple steps involved, this should be completed in the Sandbox first
• Do not change the main Calendar at all!

1. Create Track codes (A,B,C, etc.) in the Update Code table if they do not already exist

2. Give every student a Track

• Every student must be on a Track without exception

Example of adding Track by Grade Level for a Pre-K - 8th Grade school

Change TK-5 To Track A

• LIST STU NM GR TR IF GR < 6 AND GR > -2
• CHANGE STU TR TO "A" IF GR < 6 AND GR > -2

Change Grades 6 and up to Track B

• LIST STU NM GR TR IF GR > 5
• CHANGE STU TR TO "B" IF GR > 5 

Change Grade Pre-K to Track C

• LIST STU NM GR TR IF GR < -1
• CHANGE STU TR TO "C" IF GR < -1

3. Change all student ATT tracks to match their STU track 

• CHANGE ATT TR TO STU.TR IF ATT.TR # STU.TR AND ATT.CD #" " 

4. Change School Options (LOC.K) to include the number of Tracks

5. Log out of Aeries and back in

6. Manually set Track Vacation Days for each Track Calendar

• Multi Track Calendar set up is NOT available once the year has started
• Holiday Codes that apply to ALL Tracks, (@, #, $) are only applied to the main Calendar and will cascade to the Track Calendars

7. Run the Administrative Function called Launch Fix ENR to make all necessary Enrollment updates

• Navigate to Administrative Functions
• Click Launch Fix ENR Process