This article details how a California school district may insert Track Calendars after the beginning of the school year.

• Aeries does not recommend this change after the school year has started unless mandatory by a district auditor or state reporting laws
• There will be multiple steps involved, this should be completed in the Sandbox first
• Do not change the main Calendar at all!

1. Create Track codes (A,B,C, etc.) in the Update Code table if they do not already exist

2. Give every student a Track

• Every student must be on a Track without exception

Example of adding Track by Grade Level for a Pre-K - 8th Grade school

Change TK-5 To Track A

• LIST STU NM GR TR IF GR < 6 AND GR > -2
• CHANGE STU TR TO "A" IF GR < 6 AND GR > -2

Change Grades 6 and up to Track B

• LIST STU NM GR TR IF GR > 5
• CHANGE STU TR TO "B" IF GR > 5 

Change Grade Pre-K to Track C

• LIST STU NM GR TR IF GR < -1
• CHANGE STU TR TO "C" IF GR < -1

3. Change all student ATT tracks to match their STU track 

• CHANGE ATT TR TO STU.TR IF ATT.TR # STU.TR AND ATT.CD #" " 

4. Change School Options (LOC.K) to include the number of Tracks

5. Log out of Aeries and back in

6. Manually set Track Vacation Days for each Track Calendar

• Multi Track Calendar set up is NOT available once the year has started
• Holiday Codes that apply to ALL Tracks, (@, #, $) are only applied to the main Calendar and will cascade to the Track Calendars

7. Update the Term (TRM) table to add Track Term Dates

8. Run the Administrative Function called Launch Fix ENR to make all necessary Enrollment updates

• Navigate to Administrative Functions
• Click Launch Fix ENR Process