The following CALPADS tasks should be done at the beginning of the school year, before the first Enrollment Update submission.



TaskAeries PageKnowledge Base Article
Review and verify code translations.

School Info > Imports and Exports > CALPADS Extracts (Code Translations tab)

CALPADS Extracts - Code Translations Tab

Obtain SSIDs (STU.CID) for new students.

School Info > Imports and Exports > CALPADS Extracts (Identifiers tab)

CALPADS Identifiers

Obtain SEID (State ID) (STF.SID) for new staff, which may require assistance from the district Human Resources department.School Info > Staff (Staff Data (STF) tab)Staff Data
Verify all active teacher records have valid Staff ID.

School Info > Teachers


School Info > Staff

Teacher Data
Verify that all attendance codes are updated for the current school year.Attendance Accounting > Configurations > Update Absence CodesSet up Absence Codes
Verify that attendance history is configured to run nightlyAttendance Accounting > Configurations > Attendance History ConfigAttendance History Configuration

Ensure the following is updated for all No Show students:

  • Summer Withdrawal - Reason
  • Summer Withdrawal - Date
Student Data > Demographics (Student Data 2 tab)
No Shows and Summer Withdrawals
AFTER enrollment has started, run the following start-of-year submissions for the new school year in the following order, one at a time.School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab)
CALPADS Extracts - Enrollment Update

SENR – Student Enrollment- Run the “Extract All Data This Year” option.
School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab)
CALPADS Extracts - Enrollment Update

SINF – Student Information
School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab)
CALPADS Extracts - Enrollment Update

SPRG – Student Program


NOTE: The SPRG w/o FRE option excludes the FRE-NSLP programs (181 and 182). This option can be used at the beginning of the school year during the 30-day carryover period.

School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab)
SPRG: CALPADS Decision Chart Guide for NSLP/FRE Management in Aeries

CALPADS Extracts - Enrollment Update

CALPADS_Decision_Guide_For_NSLP_FRE.pdf

SELA - Student English Language Acquisition


Run before before uploading the first SELA file to CALPADS and periodically throughout the year. 

School Info > Imports and Exports > CALPADS Extracts (Enrollment Update tab)
CALPADS SELA Import - Overview

CALPADS Extracts - Enrollment Update

CALPADS_SELA_Import_Process.pdf