Attendance
The following Attendance tasks must be done during the end of the 6-week attendance reporting period.
See also: Texas - Attendance Reconciliation - Six-Week Reporting Period Steps
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
 | (Optional/Recommended) Distribute class rosters to all teachers for verification signatures. Teachers should confirm that the class list is accurate as of the date run. | Reports > Attendance > Class Rosters | |
| Find any remaining unverified absences (All Day Code or Period Code) and changed to Excused/Unexcused. Select Unverified Only and make sure there are no records listed under Results. | Attendance Accounting > Attendance Management | |
| Ensure that all new and withdrawn students are accounted for. | Reports > Attendance > Gain And Loss Report | |
| Confirm the start and end dates for all student program changes on Attendance Enrollment. | Reports > Attendance > Gain And Loss Report | |
| Find any students who may have absences that only qualify for funding up to a specified number of days, such as the number of college visit days allowed by TEA for ADA funding. | Attendance > Students With N Or More Absences > Students With N or More Absences Report | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| Identify and resolve any remaining discrepancies between the Attendance Enrollment (ATT/ENR) and Course Enrollment (CAR) records such as days where a student has attendance enrollment without any course enrollment, or students who started a course before being enrolled in attendance. | Reports > Attendance > Attendance Audit Listing | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| Identify and resolve any remaining attendance submission errors by teachers, such as students who were absent and then present at the end of the day or vice versa. | Reports > Attendance > Period Absence Audit | |
| Identify and resolve any remaining attendance and enrollment issues with student scheduling (CAR), such as discrepancies between attendance fields and Attendance Enrollment. | Reports > Attendance > Course Attendance Audit | Course Attendance Audit Report |
| Identify and resolve any attendance errors in supplemental attendance if using. | Reports > Supplemental Attendance > Supplemental Attendance Audit Report (if using supplemental attendance) | |
| Verify that all status changes and special program entry/leave dates are recorded accurately. | Reports > Student Data > Student Programs Reports > Attendance > Student Attendance Detail | |
| Run the Attendance Notes Report for the reporting period to provide documentation of the verification process. | Reports > Attendance > Attendance Notes Reports > Attendance > Attendance Notes Usage Analysis | |
| Run the audit reports at the school level.
| Reports > Attendance > Student Attendance Detail Report Reports > Attendance > Student Attendance Campus Summary Report | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps Texas - Student Attendance Details Report (Side-by-Side) Texas - Student Attendance Campus Summary Report (Side-by Side) |
| Submit all school-level reports and signed documentation to the district office. | n/a | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| (District) Confirm that all school documentation is correctly signed and dated. | n/a | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| (District) Run the three audit reports and verify ADA calculations for each school. NOTE: Summary reports are cumulative. If a change is made in a prior attendance period, all subsequent attendance period reports must be re-run to update the year-to-date totals. | Reports > Attendance > Student Attendance Detail Report Reports > Attendance > Student Attendance Campus Summary Report Reports > Attendance > Student Attendance District Summary Report | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps Texas - Student Attendance Details Report (Side-by-Side) Texas - Student Attendance Campus Summary Report (Side-by Side) Texas - Student Attendance District Summary Report (Side-by-Side) |
| Schools should resubmit all reports to the district after any attendance errors have been resolved. | n/a | Texas - Attendance Reconciliation - Six-Week Reporting Period Steps |
| Run the Students with Perfect Attendance Report. | Reports > Attendance > Students With Perfect Attendance |
End of 1st/4th Attendance Reporting Period
The following Attendance tasks must be done at the end of the 1st and 4th 6-week attendance reporting period.
See also:
- Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps
- Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps
- Student Attendance Accounting Handbook (section 2.3.4)
| Task | Aeries Page | Knowledge Base Article | |
|---|---|---|---|
| (District) The district must develop a form to show the 1st/4th Six-Week Attendance Reconciliation. Example available. | n/a | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps |
| (District) The district must determine a verification date for the 1st/4th Six-Week Attendance Reconciliation. Typically the date should be a regular school date with no schedule abnormalities. | n/a | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps |
| Determine which Flex period(s) meet during the Primary ADA Time and Secondary ADA Time on the verification date. | School Info > School Options Attendance Accounting > Configurations > Flex Periods Attendance Accounting > Configurations > Class Calendars | (Flex) Flex Scheduling - Flex Periods |
| Run queries to find students with invalid data and correct data. | School Info > Query Student Data < Scheduling > Classes Student Data > Scheduling > Course Attendance | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps (Flex) Flex Scheduling - Classes Scheduling - Course Attendance (CAR) |
| Identify and resolve any attendance errors in supplemental attendance if using. | Reports > Supplemental Attendance > Supplemental Attendance Audit Report (if using supplemental attendance) | |
| Run the Attendance Audit Listing Report to identify and correct any errors. Ensure the report can be run with no errors. | Reports > Attendance > Attendance Audit Listing | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps Attendance Audit Listing Report |
| Run the Course Attendance Audit Report to identify and correct any conflicts with the dates on Course Attendance. Ensure the report can be run with no errors. | Reports > Attendance > Course Attendance Audit Student Data > Scheduling > Course Attendance | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps Course Attendance Audit Report Course Attendance (CAR) Audit Report Scheduling - Course Attendance (CAR) Class Schedule Maintenance: Impact to Course Attendance (CAR) Course Attendance (CAR) Modification in Alt Ed |
| Distribute the Class Rosters Report to teachers to verify the students enrolled in their class at ADA time. | Reports > Attendance > Class Rosters | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps |
| Run the Summary of Students by Teacher and Period Report to obtain the total number of students during the ADA period. Attach the report to the Six Week Verification Worksheet. | Reports > Scheduling > Summary of Students by Teacher and Period | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps |
| Run the Gain and Loss Report to obtain the Ending Enroll count. Attach the report to the Six Week Verification Worksheet. | Reports > Attendance > Gain And Loss Report | |
| Complete the 1st/4th Six Weeks Verification Worksheet.
| n/a | Texas - Attendance Reconciliation - 1st/4th Six Weeks Reconciliation Steps (Flex) Texas - Attendance Reconciliation (Flex) - 1st/4th Six Weeks Reconciliation Steps |