Aeries Software wants our customers and the community to know that we are here to support them through these challenging times. This page contains all information that we have released related to COVID-19 (Coronavirus). We will continually update this page as we gain new information or resources.
*Updated August 18, 2021
|Teacher's Toolkit for Distance Learning||Google Integration and Video||Online Learning URL in Portals and Video||School and District Portal Messaging||Teacher file sharing using Briefcase and Backpack|
|Student Wellness Check-In / Health Scanning Page||Gradebook Options During Distance Model Instruction||Manage Parent & Student Portal Passwords||Display VPC codes to teachers and others||Parent Portal Usage Log|
|Grading to Support Pass/Fail or CR/NC||View Parent feedback messages from Portal. (can't login)||District Assets for 1:1 Devices||COVID-19 and Attendance in Aeries||UC/CSU newly announced policies on course completions|
|FREE Aeries Academy - Online PD||Teacher App and Video||How to communicate about the stresses of school closures||Stay at home order by the state of California||Modifying the Calendar to Maximize ADA|
|Parents option to opt into either receiving a letter or pass/fail term grade.||CALPADS STAS reporting||Disable loading grades from the gradebook||Sent report cards home online...an alternative to mailing||2020-2021 Hybrid and Distance Learning Procedures|
|SB98 - Update - Daily Participation and Weekly Engagement Reporting for Distance Learning||Attendance Recommendations for the 2020-2021 school year||FAQs regarding weekly engagement||Flex Scheduling to help with Hybrid Learning||Re-Opening Schools Safely - Aeries SIS and ParentSquare staff discuss how Aeries Communications help schools safely re-open their schools|
|Using Immunizations to record student COVID Vaccinations||Using the Visitation page to record contract tracing||How to record and track Student Wellbeing in Aeries|
For Elementary schools without master scheduling that are looking at dividing students into multiple groups to attend on different school days and/or different school times.
Wednesday, July 29 – 10:00 – 11:30AM
Elementary with Master Scheduling (K-6) - Hybrid and AM/PM
For Elementary schools with master scheduling that are looking at dividing students into multiple groups to attend on different school days and/or different school times.
Wednesday, July 29 – 2:00 – 3:30PM
Session Recording: https://aeries.webex.com/recordingservice/sites/aeries/recording/playback/abadfb52eab14efc8776de06f7bc793f
Secondary - Middle/High Schools - Hybrid with Synchronous learning
For secondary schools that are looking at dividing students into multiple groups to attend on different school days with Synchronous Learning
Thursday, July 30 – 10:00 – 11:30AM
Session Recording: https://aeries.webex.com/recordingservice/sites/aeries/recording/playback/2ab0ae65ab314f728bce70b125f7bbc3
Secondary - Middle/High Schools - Hybrid with Asynchronous learning
For secondary schools that are looking at dividing students into multiple groups to attend on different school days with Asynchronous Learning
Thursday, July 30 – 2:00 – 3:30pm
Flex Scheduling allows for staggering and overlapping schedules with no limit of time periods. This will be perfect for schools looking at on premise distancing scheduling in the fall and when Aeries traditional scheduling will not meet their needs.
Thursday, June 18 – 9:00am
Online Learning URL added to Class Summary. This is in addition to the website, so teachers can post an additional URL for students and parents.
Further refine School and District Messages UI to make messages more prominent. This will allow schools and districts to post a message that will display prominently.
Aeries online portal messages and teacher/student file and document sharing using "Teacher Briefcase" and “Student Backpack"
Manage parent and student requests to reset their password from home.
Display VPC code to teachers and other users to allow teachers to help create parent and student portal accounts if needed. This can be turned on via a district option.
Portal Usage Log can be utilized to see which parents and students are interacting with the Aeries Portal
View feedback messages from parents/students they may have sent in the app (can't login to portal, etc.)
District Assets - to manage the distribution of Chromebooks and other resources to students starting Distance Learning.
FREE online self-paced professional development for Aeries SIS day-to-day work and teacher activities.
For those using Aeries Communications (powered by Parent Square); here is a great link on how to communicate about the stresses of school closures.
Soon to be released, our Aeries Teacher App. This iOS & Android app can provide student and Aeries information for teachers along with direct access to Aeries Communications (for those participating districts).
And lastly, if you missed the Spring CUE conference this year, come by our virtual exhibit hall booth and learn about our Aeries Teacher Toolkit.
I watched it Thursday. Good stuff!
Hi Kevin, Last week was our first week in the Hybrid model. We are allowing our teachers to use the Quick Attendance Notes. However, the attendance clerks have voiced concerns over the red "comment balloon" showing up on every student's daily attendance. Their suggestion would be to not include the Quick Attendance Notes balloon to appear or to use a different color balloon to distinguish between the teacher notes and attendance clerk notes. They would like to see the balloon in blue. Is that possible? Thank you!
HI Kevin, We are getting ready to transition to the hybrid model for the 2nd quarter. We are training our staff on the new class calendars today. One director has asked if the MST.DY can stay as MTT if the meeting days is checked as true for the dash in attendance via the MM,MT,MW,MR,MF? Thank you! Kelly
@Kelly - We have not received any specific guidance regarding discipline or suspensions, so I would contact CALPADS on that item. If you get some good information, feel free to share with us at firstname.lastname@example.org.
HI Kevin, What are you hearing from CalPads on how teachers should enter attendance for a student who is suspended from a class period during distant learning. Would it still be considered an "In School Suspension" even though the student is at home due to distant learning? If we tag them with an "S" in attendance than we need a ADS documented. Normally for "In House" we use a TSUS code in ADS and an "H" for In House in Attendance. Do we maintain the same code system even though we are in a distant learning program...for now?
Update: It was recently decided to continue to offer ALL Aeries Academy courses and certifications for FREE through December 31, 2020. Register at learn.aeries.com
We also just published some FAQs regarding weekly engagement.
In response to recent information disseminated from the California Department of Education concerning the accounting of Daily Participation and Weekly Engagement during the 2020-2021 school year for Online, In Person, and Hybrid Instruction of students, Aeries is being enhanced with new features including the ability to produce a Weekly Engagement Report. We invite you read about these upcoming changes or register for a webinar on the topic. Because of this, we have also modified our Hybrid Procedures to Consider document.
This new report, similar to the Weekly Attendance Report, would include information regarding attendance notes, as I know some others have asked about here in this forum.
Is there a way to check if attendance notes are missing? I'm able to run a query for attendance notes but it will only give me results for attendance notes that have been entered into the system. Is there a way to check if a teacher missed a day and did not enter attendance notes? This will help verify we have record of daily engagement.
Can the attendance notes be added to the weekly attendance report by teacher? This would complete the report.
Chrissie, thank you for your feedback. We are attending our bi-weekly CALPADS vendor call this morning and are planning to discuss this.
In regards to the scheduling sessions being held…Brandi Jauregui stated today on the CALPADS Q&A call that LEAs should hold off on creating multiple sections to identify the type of learning the student is receiving (i.e. AM session, PM session, synchronous or asynchronous). Guidance is being decided and will be released by CDE early next week.
I know when we got our digital attendance process approved by the state we had to set our previous days that teachers take attendance to 0. If we change that do we have to get that approved by the state?