Note: The Course Level of "40 – College Level" should not be used. All courses with the Course Level of "40 – College Level" should be updated to either the 23 or 24 code.
Below are changes that were just released:
The changes indicated in this item have been shipped today (4/10/2020)
This is for EOY reporting.
So if we want the college credit only records to be reported to CALPADS that we have a repeat tag on, we leave the credit hours blank and it will go up as long as it has a mark? Does it have to have credits attempted, credits earned populated as well or can those stay blank?
Does this affect Fall 2 or is it only for EOY reporting?
Karen, if the course is marked as College Only (CL-23) in order for it to report to CALPADS properly, the transcript records needs to be in the current year, have a valid mark received, the School of Dual Enrollment (SDE) filled in as one of your local school codes, and the College Hours field greater than 0.
Are there detailed training guides on entering college courses into Aeries?
Is there some more detailed training guides on this somewhere?
We're working on updating the documentation now, specifically for College Level Courses.
Thanks. I want to make sure I tag our articulated courses correctly as sometimes some students get dual credit and others don't. Where does the extract pull this info from? is it the course type (CRS.TY) or do we need to list in the bottom section for "articulated courses" with all the college information?
How are college credit hours calculated?
It's a local decision. Any student enrolled in that course that has the College Hours field on the transcript (HIS.CH) greater than 0 will be extracted with the Course Level of 24, and if the College Credit Course field is populated with a different State Course Code, that will be used instead in the virtualized section.